Workplace Operations Leader Job at IKEA (King of Prussia)

Workplace Team Leader

An incredible opportunity to take charge of workplace operations in one of the U...

Location

United Kingdom , London

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

5+ years’ experience managing Workplace/Facilities operations in a professional services environment
Strong leadership experience across multi-site operations
High-level understanding of statutory and compliance requirements
Proven background managing front-of-house teams and high-volume workplace operations
Excellent communication skills, with resilience and confidence in handling complex situations
Strong budgeting, troubleshooting, and contractor-management experience
Proficiency across Microsoft 365, Teams, and workplace technologies
Hands-on mindset with the ability to thrive in a fast-paced environment
Experience delivering process improvements and operational efficiencies

Job Responsibility

Build strong relationships across the business to understand needs and deliver an exceptional, professional service
Ensure all requests, enquiries, and workspace standards are delivered to high service levels
Liaising with Internal events team to support all managed and non-managed events at locations of responsibility
Maintain excellent housekeeping and a welcoming, high-quality environment for all building users
Oversee visitor management processes, ensuring compliance and exceptional first impressions
Supporting appropriate objectives and strategies with the Regional Workplace Managers to deliver an outstanding service
Lead day-to-day operational delivery across Workplace services, including reception, meeting suites, catering, cleaning, vending, and document services
Manage and review SLAs, drive continuous improvement, and ensure value for money
Oversee contractor performance, reporting, and relationship management
Supervise external contractors and building management teams as required

Fulltime

Workplace Operations Manager

We’re looking for an exceptional Workplace Operations Manager to own and continu...

Location

United States , San Francisco

Salary:

110000.00 - 165000.00 USD / Year

Ambience Healthcare

Expiration Date

Until further notice

Requirements

An experienced, operationally excellent workplace leader who designs and runs reliable systems, anticipates issues before they escalate, and sets a high bar for precision and follow-through
A high-ownership builder who treats the office and workplace experience as a product, taking end-to-end responsibility and continuously improving how the environment supports the business
Calm, adaptable, and solutions-oriented, able to navigate ambiguity, manage competing priorities, and lead through change without creating unnecessary friction
A strong systems thinker who documents processes, builds scalable and repeatable workflows, and enables others to operate confidently and independently
A trusted, warm, and professional communicator who partners effectively with employees, leaders, and cross-functional stakeholders, and manages external vendors with clarity and accountability
Comfortable being hands-on and onsite while also operating at a strategic level — overseeing vendors, budgets, office infrastructure, events, and space planning, and stepping in where needed to make things happen
Bringing 4–6+ years of experience in Workplace, Office Operations, Facilities, or similar roles, with demonstrated ability to manage complexity in a fast-moving environment
Highly organized with excellent written and verbal communication skills

Job Responsibility

Deliver a World-Class Office Experience
Lead Onsite Onboarding & Logistics
Own Space Strategy & Growth Planning
Drive Culture Through Space & Events
Build Scalable Workplace Systems

What we offer

Dedicated budget for personal development, including access to world class mentors, advisors, and an in-house executive coach
Competitive salary and equity compensation with benefits including health, dental, and vision coverage, quarterly retreats, unlimited PTO, and a 401(k) plan

Fulltime

New

Senior Manager, Workplace Experience

At Docebo, the workplace is more than where we work—it’s how we connect, collabo...

Location

Canada , Toronto

Salary:

104400.00 - 139200.00 CAD / Year

Docebo

Expiration Date

Until further notice

Requirements

8+ years of experience in workplace experience, office operations, facilities management, or a related field
At least 3 years in a global, multi-location leadership role
Proven experience leading and developing teams across regions and time zones
Strong understanding of global workplace safety, compliance, and regulatory requirements
Experience managing complex budgets, vendor contracts, and operational planning at scale
A strategic mindset with the ability to translate vision into execution in fast-paced, evolving environments
Excellent stakeholder management and communication skills, with the ability to influence senior leaders and cross-functional partners
High comfort with ambiguity and change
Strong project management and organizational skills, with a bias toward action and continuous improvement
Experience in a SaaS or high-growth technology company is strongly preferred

Job Responsibility

Own and lead global workplace operations across all Docebo offices, ensuring consistency, efficiency, and high standards while respecting local nuance
Design and implement standardized workplace experience and office management practices, policies, and programs that scale with the organization
Lead, coach, and support regional office managers, fostering accountability, development, and operational excellence across regions
Partner closely with the People team to support onboarding experiences, in-office programming, engagement initiatives, and moments that matter across the employee lifecycle
Oversee workplace safety, security, and regulatory compliance across regions, ensuring adherence to local health, safety, and environmental standards
Manage global vendor relationships, contracts, and service providers, balancing quality, cost optimization, and employee experience
Own and manage the global workplace budget, including forecasting, reporting, and identifying efficiencies aligned with business priorities
Lead and support cross-functional initiatives such as office moves, expansions, redesigns, and new workplace programs in partnership with IT, HR, Facilities, and Finance
Define and track KPIs for workplace operations and experience, using data and employee feedback to continuously improve
Act as a change leader, helping teams navigate growth, transformation, and evolving ways of working

What we offer

Employee Share Purchase Plan (ESPP) at a 15% discount
Health benefits
Paid vacation days
Two company-wide Docebo Days
Floating holidays for cultural celebrations
Birthday off
Parental leave coverage
Access to Employee Resource Groups (including PRIDE, DWA, BIDOC, and Green Ambassadors)
Company-wide events
4:30 PM Fridays (eligible employees only)

Fulltime

Director of Executive Operations

The Director of Executive Operations will lead Crusoe’s Executive Assistant func...

Location

United States , San Francisco; Denver; Sunnyvale

Salary:

168000.00 - 228000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

8–12+ years supporting senior executives, including C-level leaders, in high-growth or complex environments
Experience managing or developing a team of EAs or administrative professionals
Ability to build, refine, and scale administrative systems and standards
Strong communication skills and the ability to create alignment across functions
A measured, calm approach to problem solving and prioritization
Ability to work on-site five days per week and coordinate across multiple time zones
Brings a high level of discretion and professionalism, comfortable operating independently while managing confidential and sensitive information

Job Responsibility

Direct Support to the Chief People Officer
Manage a complex calendar and balance shifting priorities across internal and external stakeholders
Coordinate travel, expenses, correspondence, and meeting preparation
Lead planning and execution for larger meetings, team forums, offsites, and People leadership sessions, ensuring all logistics are covered
Maintain awareness of People team priorities to anticipate needs and help the CPO allocate time effectively
Leadership and Development of the EA Team
Lead and manage the EA team, providing clearing direction, coaching, feedback, and professional development
Create and evolve a framework for EA career progression, skills development, and growth opportunities
Support workload balancing and ensure the team has clear expectations, processes, and tools
Build a collaborative EA community with shared best practices and regular team learning sessions

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

Hr Business Partner

The HR Business Partner (HRBP) at Group 1 Automotive is a strategic advisor and ...

Location

United States , Stafford

Salary:

Not provided

Group 1 Automotive

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
advanced degree or HR certification preferred
5–8+ years of progressive HR experience, ideally supporting multi-unit, field-based operations
Strong business acumen, able to understand dealership P&Ls, staffing models, and operational drivers
Demonstrated ability to coach leaders, influence decisions, and navigate complex workplace dynamics
Comfort operating with autonomy across geographically dispersed teams.

Job Responsibility

Strategic Partnership with Dealership Leadership: Serve as a trusted partner to GMs and market leaders
aligning people strategy with store-level and market-level business goals
Participate in dealership and market business reviews to anticipate workforce needs, leadership gaps, and organizational risks
Coach leaders to build strong teams, improve accountability, and strengthen the employee experience
Talent, Leadership & Workforce Planning: Partner with the Talent Management COE on succession planning, GM bench development, and identifying high-performing leaders
Support workforce planning for technicians, service advisors, sales roles, and critical dealership positions
Identify talent gaps early and coordinate with Talent Acquisition to build pipelines aligned to store demands
Driving Culture & Engagement: Advise leaders on engagement trends and retention drivers specific to dealership environments
Support action planning for stores with turnover, leadership challenges, or team instability
Champion a performance-driven, inclusive culture aligned with Group 1 values

Fulltime

New

Business Operations Associate

The Business Operations Associate will play a central role in enabling the day-t...

Location

United States , San Mateo

Salary:

110000.00 - 130000.00 USD / Year

BigHat Biosciences

Expiration Date

February 22, 2026

Requirements

3+ years of experience in business operations, office or lab management, or a similar generalist role in a fast-paced environment (startup or biotech experience a plus)
Strong organizational and execution skills, with the ability to manage multiple priorities across different functional areas
Proactive and clear communicator with a collaborative and service-oriented mindset
Sound judgment, discretion, and comfort working with sensitive or confidential information

Job Responsibility

Drive operation of BigHat’s San Mateo office, partnering with internal teams and external vendors to maintain a safe, functional, and engaging workplace
Coordinate site logistics, access, and general office needs in collaboration with lab operations and building management
Partner with leaders across Operations, Finance, Legal, HR, IT, and other functions to support operational execution, special projects, and process improvements
Help document, improve, and scale internal workflows, tools, and information management practices
Act as a reliable “utility player,” stepping into new workstreams as priorities evolve
Support purchasing, vendor coordination, and accounts payable processes in partnership with Finance and Accounting
Help ensure accurate tracking, documentation, and compliance across operational spend
Support employee onboarding logistics, onsite experience, and internal events
Contribute to a positive and inclusive workplace culture through thoughtful operational execution
Coordinate with internal IT resources and external vendors to support hardware, systems access, and office technology needs

Fulltime

!

New

Office / Facilities Manager

A confidential organisation in West London is seeking an experienced Office / Fa...

Location

United Kingdom , London

Salary:

28.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Highly proactive and naturally takes ownership without waiting for direction
Calm, polished, and confident when dealing with unexpected issues or multiple priorities
Experienced in both office management and facilities responsibilities
Comfortable engaging with senior stakeholders as well as contractors and suppliers
Practical, solutions-led, and able to balance standards with efficiency
Capable of creating structure and embedding best practices in a newly formed role
Experienced in environments with high security or operational sensitivity (advantageous, not essential)
Open to supporting more than one site occasionally (not frequent)
Must be immediately available

Job Responsibility

Ensuring the office runs smoothly on a daily basis, maintaining a well‑organised, high‑functioning workspace
Acting as the go‑to liaison for building management, cleaning teams, security, contractors, and service providers
Managing access control and operational processes within a secure environment
Handling maintenance requests, coordinating repairs, and overseeing routine servicing
Supporting small improvements, space planning, and occasional office enhancement projects
Maintaining stock levels, managing suppliers, and ensuring best value for services
Supporting internal meetings, team events, space setup, and general office logistics
Overseeing front‑of‑house service providers and ensuring a professional welcome experience
Assisting with physical office tasks such as deliveries, minor moves, and layout adjustments as needed
Working closely with senior leaders on practical workplace needs

What we offer

Opportunity to become permanent
High visibility working with the Global Head of Properties
Opportunity to improve workplace operations and leave a lasting stamp

Fulltime

Global Head of Workplace Strategy and Data

The Workplace Insights and Strategy Leader will be responsible for leveraging in...

Location

United States , Menlo Park

Salary:

173000.00 - 242000.00 USD / Year

Workplace Operations Leader

IKEA

Location:
United States , King of Prussia

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 24, 2025

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Job Description:

Job Responsibility:

Requirements:

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