Vetting Administrator Job at Office Angels (London)

Security Vetting Administrator

Actica Consulting is seeking a Security Vetting Administrator to join our intern...

Location

United Kingdom , Guildford

Salary:

30000.00 GBP / Year

Actica Consulting

Expiration Date

Until further notice

Requirements

Experience is not essential, but you’ll need to have a passion and aptitude for developing a career within business administration in a busy office environment
Accurate and timely data entry skills, with a high level of attention to detail
IT literate
Excellent time management and organisational skills with the ability to prioritise multiple tasks with varying deadlines
Superb communication skills, with an outgoing personality and an eagerness to succeed in a dynamic and progressive business development culture
Be willing to attend relevant training as required (DISA - Introduction to Personnel Security & Vetting)
You must be a British citizen and hold a UK passport
You must be eligible and willing to gain and maintain SC clearance throughout your employment
You must have lived in the UK continuously for 5 years
You should ideally live within a 20-minute commute to the Guildford office

Job Responsibility

Providing support to the Security Controller in handling vetting and clearances for the Actica Group, including clearance applications, appraisals and clearance checks for staff and contractors
Managing a shared inbox and responding to vetting-related queries
Maintaining accurate records for employees and contractors
Maintaining accurate clearance records for Actica and all organisations we hold clearances for
Liaise with clients and stakeholders to ensure appropriate onboarding/site visit checks are completed for staff and contractors
Confirming vetting statuses and coordinating overseas visit requests
Assist the Security Controller and Facilities Manager with physical security
Assist with external audits, accreditations and certifications required to maintain our business functions
Take part in meetings with various Security functions across the company as needed
On/off-boarding administrative tasks, ensuring that contracts, IT and clearances are in place

What we offer

A starting salary of up to £30,000, depending on experience plus bi-annual company performance-based bonus scheme
Six monthly performance and salary reviews
25 days annual leave plus Bank Holiday
Free Parking
Hybrid working – 3 days in office/2 days from home
25 days of paid leave per annum plus 8 UK bank holidays
Discretionary, Performance-Based Bonus Scheme
Enrolment in Stakeholder Pension Scheme
Cycle To Work Scheme
Employee Assistance Programme

Fulltime

Duty Shift Manager

We are looking for a SIA Licenced Duty Manager to provide support to Site Office...

Location

United Kingdom , London

Salary:

15.27 GBP / Hour

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent communication skills and a strong customer focus
Must hold a valid SIA Front-Line and CCTV Licence
Full UK Driving License
Previous experience in a similar or supervisory role
Must have at least 3-years’ experience in the security guarding sector
Excellent IT Skills including Microsoft Software Packages (e.g. Excel)
Able to achieve vetting to BS7858 Standards

Job Responsibility

Be responsible for all operational colleagues and have a full understanding of the functions covered including
manned guarding, electronic solutions (e.g. CCTV and Access Control), key holding, post room, reception, and general business support
To liaise and meet with customers and key clients on a regular basis to review and record contract performance ensuring quality standards are consistently maintained, leading to contract retention
To be responsible for manning levels of contracted, ad-hoc and special events as per customer requirements including
recruitment, screening and vetting with Administrators and Central Support ensuring that sufficient and suitable relief staff are available
Through direct visits ensure the safety and well-being of both customer staff and Corps colleagues are maintained
Maintain all associated documents required for key holding i.e. Assignment Instructions, key receipts, risk assessments, contact details
Be responsible for weekend day patrols, alarm response and unlocks/locks

What we offer

Company sick pay scheme
Paid SIA license renewals
Enhanced Family Leave Pay
Cycle to Work Scheme
High staff discounts & rewards scheme
Access to Digital GP
Excellent pension scheme
Death in Service - £5000
Recruitment bonus scheme
New business lead scheme

Admin Officer

Brook Street are delighted to be supporting our public sector client in their re...

Location

United Kingdom , York

Salary:

12.36 - 14.24 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Must be able to commute to York
Must be able to work full time
Must be able to provide full right to work in the UK including photo ID
Must be able to provide reference details for the last 3 years
Excellent attention to detail
The capacity to work both independently and as a team member
Able to handle customer information sensitively and securely
Strong IT skills, including a knowledge of Microsoft Office products (such as Word and Outlook)
Good communication skills
able to articulate clearly and concisely both orally and in writing

Job Responsibility

Working as part of a team responsible for delivering a full review of vetting applications
including confirming identity and checking information provided
Responding to enquiries and seeking further information from vetting subjects, sponsors and others in the vetting community
This may be via email or telephone
Sensitively and securely handling customer information
Attention to detail and discretion are essential as vetting confidentiality is paramount in safeguarding the personal information being processed
Providing a quality service, understanding the end-to-end vetting process and appreciating where your role fits into this to identify the right actions and interventions to best support applications and colleagues

What we offer

Rate of pay increasing to £14.24 after 12 weeks
Guaranteed interview for veterans or spouses/partners of military personnel who meet all the essential criteria
Guaranteed interview for candidates with a disability who meet all the essential criteria via the PSR Sourcer

Fulltime

Animal Caretaker

FOUR PAWS is the global animal welfare organisation for animals under direct hum...

Location

Austria , Haringsee

Salary:

36000.00 - 40000.00 EUR / Year

FOUR PAWS International

Expiration Date

Until further notice

Requirements

Passion for working with owls, birds of prey and other wild animals as well as an affinity for animal welfare and species protection
Experience and/or qualification as animal caretaker is an advantage
Not afraid of physically demanding work, mostly outdoors and in all weather conditions
Skills in manual work
Fluent written and spoken German, knowledge of English is an advantage
Basic computer skills
Ability to learn, reliable, flexible and self-organised team player with flexibility in terms of working time
Driving license B and own car

Job Responsibility

Caring and feeding of wild animal patients
Rearing of young animals
Cleaning of enclosures and other station areas as well as maintenance of the surrounding grassland
Assisting with repairs and maintenance work
Carrying out patient transports and visits to the vet
Supporting with administrative activities such as keeping a station book, telephone correspondence

What we offer

Partial contribution to Klima Ticket and pension fund after probationary period
PAWSdays: extra days off at the end of the year on top of your 25 days of annual leave
Birthday leave: extra day off to use around your birthday

Parttime

New

Security Administrator

The Security Coordinator will support the Site Security Office and wider Securit...

Location

United Kingdom , Rochester

Salary:

14.55 - 19.36 GBP / Hour

Outsource UK

Expiration Date

Until further notice

Requirements

Exceptional administration skills - mandatory
An awareness of security issues and how a security team work
A good understanding of Office Management principles
Good analytical, interpersonal, organisational and communication skills

Job Responsibility

Main Security Liaison between the Security Office and Reception
New start security liaison (Taleo, recruitment team, Security Watchdog)
Leaver security liaison (ensure return of classified equipment/documents, site badge and car pass, etc.)
Monitoring help desk calls placed by the team/guards to ensure they are completed
Monitoring of daily Car Park checks/vehicle infringements
Sateon: adding of employees to access control doors. issuing of security badges, new starts, contractors, forgotten/lost/damaged/non-functioning badges
Sateon: running system reports for investigations

Fulltime

Senior Administrator / Team Leader

Are you a natural organiser who loves keeping things running smoothly? Do you en...

Location

United Kingdom , London

Salary:

33000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as a Team Leader or Senior Administrator
A confident organiser who loves distributing workloads and keeping things running smoothly
Strong skills in Microsoft Word, Excel and formatting documents
Someone proactive, reliable, and comfortable juggling priorities
A warm, approachable personality - happy working alongside both seasoned professionals and lively grads
Enjoys being part of an office community (and doesn't mind joining the occasional after-work social!)

Job Responsibility

Leading and supporting a small admin team (currently 2 people) - distributing work fairly and keeping things on track
Supporting two Office Managers with day-to-day operations and problem solving
Document Management - bids, proposals, contracts and reports will rely on your eye for formatting, templates, and Excel skills
Being the hub of the office: from organising travel and supplies to helping coordinate events and socials
Support with Health and Safety compliance, ensuring all documentation is up to date
Ad Hoc Administration - Meeting and greeting clients, answering and vetting phone calls, arranging couriers, stocking supplies, collecting post and arranging office cleaners, you'll help keep office operations running smoothly
Improving processes and finding smarter ways of working using Microsoft 365, SharePoint and other tools
Bringing positivity and approachability to a friendly yet technical team

What we offer

£35,000 FTE salary (pro-rata for 30 hours)
30 hours across 4 days (with flexibility on hours, ideally Mon-Thu)
Central Farringdon location
Be part of a welcoming, sociable office culture
Opportunity to shape a newly created role and make it your own

Parttime

Marine Safety Specialist

You will join Energy Management business unit that include the supply, trading, ...

Location

Portugal

Salary:

Not provided

Galp

Expiration Date

Until further notice

Requirements

Professional experience: Experience as a Merchant Navy Officer, in the role of Master or Chief Engineer (or equivalent onboard management positions)
Academic background: Bachelor's or Master's degree in Nautical Science, Marine Engineering, Naval Engineering, or equivalent education from recognized institutions (including Naval Academy)
Languages: Proficiency in Portuguese (spoken and written) and fluent English (minimum level C1)
Technical skills: Strong computer skills (MS Office) and familiarity with quality, safety, and security management systems
Certifications: Designated Person Ashore (DPA) recognized by maritime administrations
Accident Investigation Training (classification societies or equivalent)
Security Certification recognized by maritime administrations
Port Facility Security Officer (PFSO) – preferred

Job Responsibility

Ensure the application of the Vetting Manual and the qualification of vessels operating with Galp, including risk assessments in cases of non-compliance
Conduct technical inspections of vessels and support chartering processes (spot and time charter)
Ensure compliance with ISM and ISPS Code requirements, promoting continuous improvement of the Safety Management System (SMS)
Coordinate internal audits and collaborate in external audits, ensuring the effective handling of non-conformities, incidents, and near-misses
Monitor developments in international legislation and regulations (IMO, OCIMF, INTERTANKO, IACS, etc.), incorporating best practices into operations
Manage the interface with maritime authorities, flag administrations, classification societies, and other official entities
Coordinate the implementation and updating of Ship Security Plans, issuing assessments on potential threats and ensuring adequate training of crews
Ensure continuous awareness of operational safety and maritime security among employees

What we offer

Competitive salary and bonus
Health insurance for you and your family
Meal allowance
Holidays, 25 days

Fulltime

New

System Administrator

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

Australia , Amberley

Salary:

Not provided

Boeing

Expiration Date

Until further notice

Requirements

Experience in maintaining, administering and supporting Microsoft Windows Desktop and Windows Server
An understanding of and familiarity with Cyberworthiness
An interest in automation and scripting
High level of customer service and interpersonal communications skills
A demonstrated ability to produce clear and concise documentation and reports
Basic familiarity with network technology and commandline would be preferred
An ability to work autonomously and as a part of a team, within a dynamic and challenging workplace
Applicants must be Australian Citizens to meet defence security requirements
The preferred applicant will be required to successfully undergo the security clearance vetting process for Negative Vetting Level 2

Job Responsibility

Supporting multiple operating systems (Windows, Linux), and hardware platforms (computer, storage, network and desktop)
Administration of Active Directory, virtualisation technology, disaster recovery, business continuity, and system monitoring
Creation and maintenance of change, configuration and operational processes
Support senior members in triage, escalation, and other duties - support operational requirements of customer
Evaluate and respond to emerging security issues
evaluate capability risks/gaps and take and/or coordinate actions to meet objectives
Participate in evaluation of process effectiveness and identify areas for improvement

What we offer

Competitive base pay and incentive programs
Industry-leading tuition assistance program pays your institution directly
Resources and opportunities to grow your career
Up to $10,000 match when you support your favorite nonprofit organizations

Vetting Administrator

Office Angels

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
August 22, 2025

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