Vendor Coordinator Job at Robert Half (Greenwood Village)

Event Production Coordinator

We are seeking a highly organized and reliable Event Production Coordinator to s...

Location

United States , Arlington

Salary:

28.00 - 33.00 USD / Hour

Cella

Expiration Date

Until further notice

Requirements

Proven experience in video, event, or creative production coordination
Exceptional organizational skills and attention to detail
Experience working with creative teams
Proficiency with Workfront project management and scheduling software
Strong verbal and written communication skills
Ability to manage multiple complex tasks simultaneously under tight deadlines

Job Responsibility

Draft production documentation and organize creative assets
Own workback schedules and track deliverables
Schedule meetings and coordinate review sessions
Attend creative meetings to drive agendas, coordinate action items, and ensure deadlines are established and met with internal and external partners
Coordinate vendor and contractor SOWs and payments
Serve as the main Point of Contact (POC) for contracted external support
Oversee the onsite production lifecycle
Coordinate production vendors and crew
Guarantee rehearsal and event-ready spaces
Ensure quality standards are met

What we offer

medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan

Fulltime

Site Services Coordinator

The Site Services Coordinator supports Project Managers by conducting service re...

Location

United States , Las Vegas

Salary:

Not provided

ASTOUND Group

Expiration Date

Until further notice

Requirements

Coordination & Administrative Skills – you have top coordination and administrative skills, including a high degree of competence working with Microsoft Office
Organized– you’re a self-motivated, super multi-tasker who is able to set priorities and plan well in advance to meet multiple shifting deadlines. You enjoy being the ‘Go-to’ person who can be counted on to get things done
Detail Oriented – you have a keen attention to detail and a “right the first time” mindset
Problem Solver - you enjoy taking initiative to work through the unknown and to leverage your skills to ‘figure things out’
Communicator – you’re able to provide clear, concise, accurate and timely oral and written communication
Team player – it’s important that you’re able to develop strong working relationships with fellow team members
Flexible – you enjoy a fast paced environment in which you need to adapt to changes in client/internal needs quickly. You learn new things easily, you’re inquisitive. You are able to work flexible hours to meet challenging and changing deadlines.

Job Responsibility

Assists Project Managers with service research, project timeline creation, and other administrative activities related to site services (e.g. creation of site binders)
Assists Project Managers with placing I&D and field service orders upon approval
Follows up on field services orders for confirmation
Establishes and maintains network of contacts among service contractors/vendors
Responds to incoming calls as required from internal staff and external vendors
Ensures quality service delivery and professional standards in a timely and cost efficient manner
Recommends cost-saving measures to team
Helps to track down show information and other site service/labor information, vendors and resources
Maintains a proactive approach to all responsibilities and future projects
Initiates RPO’s and payment requests, approves invoices (with support/feedback from Manager and appropriate PMs) and follows internal payment procedure

What we offer

Excellent Medical Insurance
Excellent Dental Insurance
Excellent Vision Insurance
Paid Time Off, Holiday Pay
401K matching program after 90 days of employment
100% Company Life and Long-Term Disability Coverage
Employee Referral Program

Fulltime

Facilities coordinator

Are you a highly organized and experienced coordinator ready to ensure the seaml...

Location

Greece , Palaió Fáliro, Attica

Salary:

Not provided

Randstad

Expiration Date

April 03, 2026

Requirements

2-3 years of job-related experience in facilities coordination or a similar environment
Intermediate problem-solving skills with the capacity to select solutions without requiring supervisory approval
Strong organizational skills with a robust inquisitive mindset, and the ability to explain complicated information clearly and concisely within the team
Degree in Business Administration or related field
An established understanding of work routines, standards, and the ability to apply skills across a range of processes and systems
Excellent command in english
Advanced knowledge of Microsoft Office products (Word, Excel, Outlook)
Ability to calculate advanced figures such as percentages, discounts, and markups

Job Responsibility

Facilities & Work Order Management: Coordinate clients, vendors, and contractors to ensure the timely and complete execution of complex work orders and scheduled maintenance
System Management: Execute various tasks, including managing facility services, financial processes, follow-up operations, invoicing, reporting, and team supervision
Compliance & Safety: Monitor and ensure strict adherence to all Health, Safety, Environment (HSE), and Security objectives, procedures, and standards, including follow-up on contractor HSE compliance and safety alerts
Financial Administration: Manage the submission of Purchase Orders, collection of invoices, and coordination with the Accounting Department for monthly payables and asset code management. This includes managing food subsidy costs
Vendor & Contract Management: Oversee and negotiate contracts and providers for both hard (maintenance) and soft (support) services
Reporting & Auditing: Fulfill all monthly, quarterly, and annual reports, including environmental KPIs (water, energy, waste consumption)
Operational Support: Provide support for the company car fleet (reports, invoice checks) and participate in Emergency and HSE Teams
Team & Training: Coach the reception team back up other team members during absences, and conduct annual training for on-site contractors on emergency procedures

Prototype Project Coordinator II

The Prototype Project Coordinator II will work through issue resolution, status ...

Location

United States , Dearborn

Salary:

Not provided

HonorVet Technologies

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of 3 years of coordination experience or 3 years of skilled trade experience
Excellent customer service skills
Very detail oriented
Reliable attendance and ability to work overtime
Good written and verbal communication skills
Ability to work with different cross functional teams
Ability to follow directions and multi-task
Ability to compile lessons learned for continuous quality development
Intermediate computer skills (Microsoft Outlook, PowerPoint, Word, and Excel)

Job Responsibility

Plan, schedule, and coordinate office and shop activity and relay customer expectations
Assist the Project Manager in activities including timing, budgets, quality, and material management
Direct and coordinate assignments for subcontractors and monitor performance of vendors
Develop and execute small project plans
Complete milestones on time and within budget, work with the cross-functional team to ensure deliverables
Collect data from customers, suppliers, Bill of Material, and other resources to compile reports
Review project status daily and report percentage of completion
Perform other duties and responsibilities as assigned

Fulltime

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

Facilities Coordinator

Proactive and organised Facilities Coordinator to ensure the smooth day-to-day r...

Location

United Kingdom , Edinburgh

Salary:

28000.00 - 32000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in facilities, office support, or front-of-house roles
Strong organisational and communication skills
A proactive, hands-on approach with a positive attitude
Awareness of health and safety procedures
Flexibility to adapt to changing priorities and responsibilities

Job Responsibility

Oversee daily office operations and ensure facilities are well-maintained
Manage office supplies, equipment, and relationships with external vendors
Support onboarding and office inductions for new employees
Coordinate internal meetings and staff events
Act as the first point of contact for all facilities-related queries
Ensure compliance with health and safety standards

Fulltime

Facilities Coordinator

The Facilities Coordinator plays a vital role in ensuring the smooth operation a...

Location

United States , Sunnyvale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent (additional education or certification in facility management is a plus)
Previous experience in facility support, maintenance, or a related role
Strong organizational and time management skills
Excellent written and verbal communication and the ability to work well within diverse teams
Proficient in basic office software and familiar with facility management tools
Physically capable of lifting and moving heavy objects as needed
Detail-oriented with a commitment to quality and service excellence
Flexible and able to adjust priorities in fast-paced environments
Dependable, punctual, and highly responsible
Self-starter with problem-solving skills and the capacity to manage tasks independently

Job Responsibility

Arrange and supervise building repairs to maintain a safe and functional environment
Coordinate with service providers to resolve maintenance issues promptly
Collaborate with external vendors for services, including cleaning, landscaping, and security
Monitor vendor performance and ensure contracts are upheld
Ensure all facilities comply with safety regulations
Conduct regular facility inspections and implement corrective actions when necessary
Develop and communicate emergency preparedness plans
Maintain an updated record of office space utilization
Coordinate office moves and seating arrangements as required
Monitor and replenish supplies and equipment inventories

What we offer

Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan

Fulltime

Project Assistant

We are looking for a detail-oriented Project Assistant to join our team on a con...

Location

United States , Belmont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a similar role, preferably in the real estate, construction, or property management industry
Proficiency in Microsoft Excel, Word, and Outlook
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent communication skills, both written and verbal
Ability to work independently while taking direction effectively
Familiarity with data entry and report generation processes
Customer service experience, particularly in vendor coordination, is a plus
Availability to work onsite five days a week with some flexibility in start times

Job Responsibility

Organize, update, and maintain bid proposals and scope of work documentation on a regular basis
Coordinate communication with vendors, ensuring timely responses and efficient scheduling
Schedule vendor visits and ensure all project timelines are adhered to
Generate and analyze reports using software tools
training will be provided if necessary
Utilize Excel spreadsheets to track and manage project-related data effectively
Support accounting processes by assisting with invoice preparation and submissions
Conduct occasional site visits to document property damages, including taking photographs
Collaborate with team members to ensure smooth project workflows and operations
Maintain organized digital and physical files to ensure easy access to project documents

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Vendor Coordinator

Robert Half

Location:
United States , Greenwood Village

Category:
Finance

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 25, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Vendor Coordinator

Event Production Coordinator

Site Services Coordinator

Facilities coordinator

Prototype Project Coordinator II

Operations and Workplace Coordinator

Facilities Coordinator

Facilities Coordinator

Project Assistant

Vendor Coordinator

Robert Half

Location:United States , Greenwood Village

Category:Finance

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 25, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Vendor Coordinator

Event Production Coordinator

Site Services Coordinator

Facilities coordinator

Prototype Project Coordinator II

Operations and Workplace Coordinator

Facilities Coordinator

Facilities Coordinator

Project Assistant

Location:
United States , Greenwood Village

Category:
Finance

Contract Type:
Not provided

Job Posted:
January 25, 2026