US Bureau Manager

• Manage DC office operations and landlord relations to ensure a high-functioning workspace. Responsibilities include vendor oversight, invoice verification (excluding direct payment), and general facilities problem-solving
• Oversee the daily management of US rota and cover the UK Foreign Desk rota during periods of annual leave
• Monitor and record holidays and absences to support effective rota planning
• Monitoring and distributing News Tips via central inbox alongside other Desk Managers
• Oversee the logistics of US employee onboarding, managing visa and residency workflows in collaboration with professional advisors to ensure full local and tax compliance
• Manage the end-to-end monthly payroll cycle for all US-based staff and contractors in coordination with the Finance department
• Anticipate the needs of the rota, arranging freelance cover as required, managing onboarding and ensuring weekly payments are processed accurately, all in line with agreed spend and budget
• The role is responsible for fielding financial queries, forward planning expenditure, providing accurate project costings and explaining any variances in monthly spend with clear and informed commentary, working alongside UK based Editorial Finance team
• Manage the verification and processing of expenses for all US-based staff and contributors, serving as the primary gatekeeper for strict policy compliance and financial accuracy
• Coordinate the flow of tax inquiries by triaging requests and managing the escalation process to internal and external tax specialists
• Lead travel coordination for correspondents in a fast-moving news environment, balancing urgent logistical needs with proactive financial monitoring to ensure all travel aligns with global policies and is reported back to HQ with speed and accuracy
• Facilitate press passes and security clearances for correspondents, coordinating directly with government agencies and event organizers for entry to major political venues and summits

• Operational & Rota Management: Experience providing high-quality administrative support in a fast-paced environment, with the ability to manage rotas and anticipate staffing needs
• Financial Accuracy & Oversight: Experienced in following business processes with precision, specifically regarding invoice verification, expense processing and identifying ways to improve financial efficiencies
• Payroll & Compliance Knowledge: Practical understanding of US payroll cycles, local employment regulations and tax compliance to support onboarding and residency workflows
• Specialized Logistics: Ability to manage high-pressure logistics, such as urgent travel coordination and government-level security clearance applications
• Communication & Relationship Building: The ability to build relationships and alliances with internal teams, external advisors and government agencies, both verbally and in the written word
• Budgetary Commentary: Capable of providing clear and informed commentary on project costings and expenditure variances to the Finance department
• Autonomy & Proactivity: Self-motivated and able to work under your own direction with a forward-thinking approach to anticipating the needs of the desks
• Technical Proficiency: Knowledge of Google Workspace (G Suite) and its applications for office and financial management

Editorial Environment: Prior experience in an editorial or newsroom environment is preferable but not essential

• Training and development opportunities through The Academy
• An inclusive organisation
• Commitment to building a team that reflects a wide variety of skills, perspectives and backgrounds
• Equality of opportunity
• Support for disabled candidates or those with a long-term health condition