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Our client, a confidential technology company located west of Boston, is seeking a Temporary Office Manager and Receptionist to support daily headquarters operations in Waltham, MA. This onsite role runs Monday through Friday from 8:30 AM to 5:00 PM, pays $24 per hour, and is expected to last 3+ months with potential to extend. The position serves as the front-facing hub of the office and blends reception, office management, vendor coordination, and administrative support in a professional corporate environment.
Job Responsibility:
Serve as the first point of contact for visitors, employees, executives, and board members, ensuring a welcoming and professional front-desk experience
Manage office vendors, supplies, food and beverage services, and coordination with building management
Maintain reception and shared spaces to reflect a polished, well-run headquarters environment
Administer visitor badging, access control, and security logs in coordination with building management
Manage phones, mail, and package distribution
Support Executive Assistants and internal teams with scheduling, conference room coordination, filing, and office calendars
Assist with emergency response procedures, drills, and safety coordination
Help plan and support quarterly office social events and community-building initiatives
Requirements:
High school diploma or equivalent
Minimum of 3 years of experience in office management, receptionist, or front-desk roles within a professional setting
Experience interacting with executives or senior leadership in a corporate environment
Strong organizational, multitasking, and problem-solving skills
Excellent written and verbal communication skills
Proficiency with Microsoft Office and digital scheduling tools
Professional, service-oriented demeanor with a proactive and reliable work style
Nice to have:
Hospitality or customer service training is a plus
Facilities or office operations experience is a plus