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Temporary EA Floater

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Beacon Hill

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Location:
United States , Menlo Park

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Contract Type:
Not provided

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Salary:

39.00 - 43.00 USD / Hour

Job Description:

This role provides back-up administrative and executive support across multiple teams within a large corporate office environment. The individual will familiarize themselves with the workloads and preferences of various support staff in order to provide seamless coverage. Responsibilities include high-volume administrative support, coordination of meetings and travel, and periodic reception coverage in the afternoons. The position may also assist junior-level executives as needed. The role requires someone who can interpret requests, anticipate needs, and manage the full workflow required to deliver consistent, high-quality support.

Job Responsibility:

  • Review and prioritize incoming messages and correspondence
  • Draft, edit, and finalize written communications and documentation
  • Respond to inquiries independently or based on executive guidance
  • Manage highly dynamic calendars for multiple executives
  • Anticipate scheduling conflicts and communicate changes promptly
  • Arrange domestic and international travel, including itineraries and logistics
  • Prepare and submit expense reports in accordance with company guidelines
  • Coordinate meetings, book rooms, arrange technology and materials, and manage event logistics
  • Interact professionally with internal teams, external partners, guests, and senior stakeholders
  • Handle confidential information with discretion and maintain professional judgment
  • Collaborate with colleagues, willingly taking on additional tasks when needed
  • Demonstrate professionalism aligned with the organization's values
  • Provide back-up administrative and executive support across multiple teams
  • Familiarize themselves with the workloads and preferences of various support staff to provide seamless coverage
  • Provide high-volume administrative support
  • Provide periodic reception coverage in the afternoons
  • Assist junior-level executives as needed

Requirements:

  • 4+ years supporting executives in a fast-paced environment
  • Bachelor's degree preferred
  • Familiarity with financial or corporate industries is a plus
  • Ability to maintain strict confidentiality
  • Strong multitasking and prioritization skills
  • Excellent written communication and research capabilities
  • Proven experience managing complex and shifting calendars
  • Exceptional organizational skills (file systems, databases, tracking tools)
  • Proactive mindset with strong problem-solving and anticipation skills
  • Team-oriented, respectful, and aligned with high-integrity workplace standards

Additional Information:

Job Posted:
February 14, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

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