Studio Coordinator Job at Polène (Paris)

Photography Studio Coordinator

A critical role within Hogarth’s Operations team, the Photography Studio Coordin...

Location

Australia , Sydney

Salary:

Not provided

Hogarth

Expiration Date

Until further notice

Requirements

Proven experience in a coordination, operations, or administrative role, ideally within a ecom or photography based studio, production company, or similar fast-paced environment
Exceptional organisational skills and meticulous attention to detail, capable of managing multiple concurrent tasks and maintaining high standards
Strong communication and interpersonal skills, able to interact confidently and clearly with diverse internal teams, external vendors, and visitors
A proactive and solutions-focused approach, with the ability to identify issues, conduct basic diagnostics, and implement effective resolutions
Operational awareness and a solid understanding of logistical coordination and facility management
A commitment to workplace health and safety (WHS) principles, with relevant experience or willingness to undertake specific training (e.g., Fire Warden, First Aid)
Proficiency in managing bookings, schedules, inventory, and contributing to budget oversight
Curiosity and a drive for continuous improvement, always seeking more efficient and effective ways of working
Ability to work both independently and collaboratively within a dynamic team

Job Responsibility

Front-of-House Coordination: Coordinate front-of-house duties including: opening and closing of the studio
managing reception
visitor sign-in/out
EOD checklists
lost property
and managing office and kitchen supplies, stationery orders, and associated budgets
Bookings & Logistics: Facilitate bookings for studios, parking, and equipment for Producers, ECOM Studio Manager, and external parties, assisting with managing associated logistics and timelines
Production Support: Coordinate with producers to ensure timely bump-in/bump-out of onset requirements, ensuring safe and efficient movement of people, product, and equipment. Support production workflows with Sample/ECOM/Producers, including sample tracking and care tags
Studio Readiness: Maintain studio readiness by ensuring shoot machines are updated, performing monthly monitor calibrations, and replenishing consumables. Conduct daily walk-throughs to uphold operational readiness and cleanliness
identify and mitigate OH&S risks

What we offer

The opportunity to work with a national client and iconic brands
A dynamic and collaborative environment where your contributions are valued
Exposure to global trends and innovations in ecom and shoot-based content creation
Opportunities for professional growth and development within a leading WPP company
A culture that is intelligent, relentless, outcome-driven, and innovative

Office / Studio Coordinator

We're looking for a super-organised, proactive Office / Studio Coordinator to ke...

Location

United Kingdom , London

Salary:

50000.00 - 55000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in office or studio coordination/management, ideally in a creative environment
Solid facilities management knowledge (both hard and soft services)
Health & Safety expertise, including policy management and training
Team leadership experience with the ability to build strong relationships
Bonus points for HR experience or ISO auditing knowledge
Flexibility to be the on-call contact in rare out-of-hours situations

Job Responsibility

Keep the studio running smoothly - managing supplies, equipment, budgets, and vendor relationships
Schedule meetings, manage calendars, and coordinate travel for the team
Maintain office policies and make sure everyone's on the same page for how we work
Be the friendly, professional first point of contact for visitors, clients, and suppliers
Act as the 24-hour emergency contact for facilities or security issues
Look for ways to improve processes so the studio works smarter, not harder
Oversee all building systems - making sure everything's functional, safe, and looking its best
Coordinate with cleaning services to maintain a spotless, welcoming studio
Manage contractors for repairs, upgrades, and emergencies
Plan and deliver maintenance schedules, space planning, and refurbishments

What we offer

Permanent role in a supportive, ambitious team
Real opportunities to grow your skills and responsibilities
A creative environment that thrives on ideas, collaboration, and coffee

Fulltime

Receptionist / Studio Coordinator

We are seeking a confident, efficient, and experienced Receptionist / Studio Coo...

Location

United Kingdom , South West London

Salary:

24000.00 - 26000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Strong attention to detail with accurate typing skills
Exceptional written and verbal communication abilities
Proficiency in Microsoft Office (experience with InDesign is a plus)
High level of discretion when handling confidential information
Ability to work efficiently under pressure and meet deadlines
Reliable, punctual, and well-organised
Professional demeanor with a personable and proactive attitude

Job Responsibility

Welcoming visitors, answering calls, and managing front-of-house duties
Preparing reports and drafting correspondence
Handling studio emails and distributing post
Assisting in the planning and coordination of staff and corporate events
Scheduling and organising internal and external meetings
Setting up and maintaining meeting rooms
Monitoring and replenishing office and kitchen supplies
Supporting document control processes
Assisting the Graphic Designer/Marketing Coordinator with tasks as required

Fulltime

Studio Manager

Exciting Opportunity: Are you ready to take on a pivotal role in a vibrant creat...

Location

United Kingdom , London

Salary:

28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Professionalism and a great host
A natural problem solver
Warm and approachable
Able to build positive working relationships
Available to start asap

Job Responsibility

Ensuring the office is always stocked, organised, and running seamlessly
Manage supplies and liaising with cleaners and handling any maintenance issues
Create a thriving workspace and be the first point of contact for guests, always being professional, friendly, and welcoming
Manage meeting rooms
Organise team lunches, social events, and wellbeing perks that keep morale high
Coordinate initiatives and fun events to keep the team inspired and connected
Calendar management
Handle the general inbox
Oversee orders and shipping
Occasionally assist with social media, studio events, and exhibitions

What we offer

Company pension scheme
Private healthcare with access to physical and mental health rewards and benefits
Cycle purchase scheme

Fulltime

Studio Manager

Join our client's team as a Studio Manager to oversee the operational efficiency...

Location

United Kingdom , London

Salary:

15.00 - 18.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in office management or related roles
Proficiency in Microsoft Office Suite and basic office technology
Previous finance experience
Knowledge of legal Health and Safety requirements
Excellent communication and interpersonal skills
A proactive, detail-oriented, and organised individual

Job Responsibility

Lead front-of-house operations and manage the Studio Coordinator
Ensure compliance with ISO standards and sustainability reporting
Oversee facilities coordination, maintaining our studios' welcoming environment
Collaborate with contractors for maintenance and cleaning services
Manage international travel bookings and ensure adherence to the travel policy
Assist with staff events, keeping our event calendar up to date
Support special projects like office moves and seating arrangements
Manage budgets and collaborate with finance for account reconciliation
Assist HR with onboarding and maintain studio memberships

Fulltime

Executive Assistant, Design Studio

Marc Jacobs International, powered by the creative genius of Marc Jacobs, seeks ...

Location

United States , New York

Salary:

30.00 - 35.00 USD / Hour

Marc Jacobs

Expiration Date

Until further notice

Requirements

Strong organizational and time management skills with excellent attention to detail
Excellent communication, interpersonal, and presentation skills, both written and verbal
Proactive problem-solver with strong critical thinking abilities and a resourceful approach
Proven experience as an Team coordinator or in a similar administrative support role, preferably within a creative or fashion environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Ability to handle sensitive information with the utmost confidentiality and discretion
Passion for fashion and design with a keen understanding of the industry's demands
Ability to work independently and collaboratively within a team

Job Responsibility

Oversee the daily operations of the design studio, ensuring a smooth and organized workflow
Provide general administrative support to the design team as required
Implement new team processes and procedures into daily functions to enhance efficiency
Coordinate with Design Directors for the smooth organization of models and stylists, managing schedules and logistics
Liaise with merchandising for budget tracking related to these activities
Monitor and manage the budget for external graphic/embroidery resources
Support the design team's requirements for showroom lookbooks
Coordinate with Design, Merchandising, Product Development, and Marketing to prepare the space and anticipate needs for lookbook shoots
Coordinate between design teams to manage urgent tasks and ensure timely completion
Schedule creative time and validations with Creative Direction

Fulltime

Studio Production & Styling Coordinator

As a Studio Production & Styling Coordinator (m/f/d), you will play a key role i...

Location

Germany , Hamburg

Salary:

Not provided

About You

Expiration Date

Until further notice

Requirements

Proven experience in studio production, fashion coordination, or styling assistance
Strong organizational and communication skills with excellent attention to detail
Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment
Solid understanding of fashion aesthetics, composition, and brand identity
Proficiency in Google Workspace, Excel, and GChat
Strong team spirit, hands-on mentality, and problem-solving skills
Fluent in English
German language skills are a plus

Job Responsibility

Coordinate pre-production workflows and ensure timely arrival of all collection styles for announcement and e-commerce shoots
Collaborate closely with the Berlin creative team on e-commerce briefings, visual direction, and styling guidance for each collection
Manage and distribute project briefings, shoot schedules, and documentation for the studio team
Coordinate model and stylist bookings in alignment with the Berlin office and the studio processes
Support the freelance stylist in preparing and styling looks for e-commerce shoots, and adjust accordingly after the design team reviews the styling
Create and maintain the Styling Deck to ensure creative alignment with the EDITED brand identity
Supervise e-commerce shoots together with the Art Director, ensuring styling, posing, and composition meet EDITED’s creative standards
Manage logistics of product arrivals, shooting area setup, and image archiving
Support post-production processes and prepare collection decks for use across marketing activities
Handle shipment coordination and tracking of collection and styling pieces between teams

What we offer

Hybrid working
Fresh fruit every day
Sports courses
Exclusive employee discounts
Free drinks
Language courses
Company parties
Help in the relocation process
Mobility subsidy
Central Location

Parttime

New

Project Manager

The Project Manager (PM) owns the fulfillment of assigned projects, exceeding th...

Location

United States , Fremont; Tracy

Salary:

70000.00 - 73000.00 USD / Year

EdTech Jobs

Expiration Date

Until further notice

Requirements

College degree or work experience equivalent
Strong project management skills including account management, order management, installation, relocation, and project administration
Exceptional customer service skills
Proficiency in MS Office suite (Word, PowerPoint, Excel)
Proficiency in Salesforce software
Must possess a valid driver’s license and a reliable vehicle
Ability to travel frequently and/or overnight
Must reside in or near Fremont or Tracy, California
Must attend in-person cultural orientation in Gainesville, FL 3–6 weeks after start date

Job Responsibility

Project planning, coordination, and management
Project administration
Project/installation implementation
Punch and project close-out
Attend project meetings
Work collaboratively with Studio Team
Direct, coordinate, and manage tasks for studio and project team
Develop work plans, schedule, and logistics
Review project site, plans, and product specifications
Act as single point of contact for client and suppliers

What we offer

Medical, Dental, Vision
Basic Life AD&D (100% employer paid)
Short Term Disability (100% employer paid)
401(k) + matching
Supplemental Insurance
Flexible Spending Account
Paid Time Off
Paid Parental Leave (8 weeks)
2 Volunteer Days
9 Company Paid Holidays

Fulltime

Studio Coordinator

Polène

Location:
France , Paris

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 06, 2026

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