CrawlJobs Logo

Special Events Program Manager

ucsd.edu Logo

UC San Diego

Location Icon

Location:
United States , San Diego

Category Icon
Category:
Hospitality and Tourism

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

60300.00 - 103900.00 USD / Year ▼
Save Job
Save Icon
Apply Position

Job Description:

Under the supervision of the Director of Special Events, the Special Events Program Manager coordinates and delivers private and internal events at Birch Aquarium at Scripps, including corporate, social, and UC San Diego departmental functions. The role supports the planning, organization, and execution of events from initial inquiry through completion, ensuring a high level of service and logistical accuracy throughout the process.

Job Responsibility:

  • Responds to incoming event leads, conducts site visits, and guides clients through the booking process
  • Prepares standard rental agreements, routes required approvals, initiates invoices, tracks payments, and collects necessary documentation in accordance with university policies and event protocols
  • Coordinates with catering, bar service, and retail food vendors to support food and beverage operations for events
  • Tracks service requests, maintains related documentation, and assists with vendor communication and scheduling
  • Collaborates with internal departments including guest services, facilities, education, marketing, exhibits, custodial, and security as well as external vendors such as catering, audiovisual, and equipment providers to ensure event readiness and smooth delivery
  • Provides onsite support during events, assisting with vendor load-in, overseeing setup, coordinating event flow, addressing real-time logistical issues, and supporting post-event breakdown
  • Helps maintain a clean, safe, and guest-ready environment, occasionally performing light physical setup in coordination with custodial and facilities teams

Requirements:

  • Bachelors' degree in Hospitality or related field and/or equivalent experience
  • Working knowledge of concepts, principles and practices of event sales
  • Proficient in Microsoft office suite, Google suite, and data bases (such as Filemaker), Mac skills preferred
  • Working knowledge of concepts, principles and practices of event planning and production and public relations
  • Demonstrated experience with venue, operation, and/or event planning management
  • Strong organizational skills, including skill in effectively coordinating and organizing multiple details
  • Excellent organizational abilities appropriate to effective calendar management and student and / or volunteer scheduling
  • Good interpersonal communication skills and political acumen, including skill in effectively representing the campus, medical center or other university organization to its publics
  • Good judgment and effective decision-making and problem resolution skills, including skill to recognize and deal effectively and appropriately with real and potential problem areas
  • Working knowledge of the campus, its programs, policies, mission, goals, objectives, achievements and infrastructure
  • Ability to work in diverse groups, including but not limited to students, staff, faculty, general public, production personnel, technical operators and performing artists
  • Ability to work professionally under pressure and under tight deadlines ensuring excellent customer service support

Additional Information:

Job Posted:
February 18, 2026

Expiration:
March 03, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
UC San Diego - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Special Events Program Manager

Beverage Program Manager

IMI Agency specializes in Building Better Beverage Business™ for our Hospitality...
Location
Location
United States , CO; TX; D.C.; GA; IL; TN; MD
Salary
Salary:
85000.00 - 95000.00 USD / Year
imiagency.com Logo
IMI Agency
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Advanced knowledge and experience in developing, deploying, and assessing National Beverage Programs across brands
  • Proven working experience in beverage trend spotting, and beverage data analysis, staying current with present and future trends
  • Expertise in cocktails, spirits, and a variety of beverages (i.e., beer, wine, non-alcoholic beverages)
  • Bachelor’s degree in marketing, Communication, Hospitality, or related field is preferred
  • Solid understanding of developing programs for working bars
  • Expertise in training and coaching, including remediation programs
  • Experience creating and presenting presentations to groups of all sizes in-person and virtually
  • Experience deploying large-scale materials to personnel of all levels
  • Proficient in Excel, PPT, Teams, Outlook, PowerPoint, Word, and other Microsoft tools
  • Experience running promotions & activations on the property level
Job Responsibility
Job Responsibility
  • Lead R&D for branded cocktails programs, including seasonal updates for brand hotels (e.g., new menus & use records, imagery, seasonal specials, PR opportunities, etc.)
  • Compile and present associated beverage program data
  • Refresh training material and programming for optional bar items
  • Inspire properties to drive revenue by leveraging trends and fads across the beverage industry
  • Own U.S. beverage deployment
  • Facilitate beverage training and events in Client’s Bar Development Studio, located at Headquarters
  • Support bar activation for halo openings & brand activations (conferences and special events)
  • Provide training and sustainable programming for underperforming properties
  • Identify experiential beverage programs for lifestyle brands
  • Lead beverage-related POCs across all Brand spaces
  • Fulltime
Read More
Arrow Right

Research Program Manager

At Furhat Robotics we believe robots, done right, can have an incredible impact ...
Location
Location
Sweden , Stockholm
Salary
Salary:
Not provided
furhatrobotics.com Logo
Furhat Robotics
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • PhD in robotics, AI, cognitive science, computer science, or related fields
  • 3+ years of experience in research project coordination, preferably within EU-funded programs (can be during doing your PhD)
  • Prior experience in academia or at a research-intensive company/startup
  • Experience with grant proposal preparation and academic consortium management
  • Experience setting up and supervising successful Master's student theses
  • Strong organizational and communication skills
  • Excellent English (written and spoken)
  • Interest in human-robot interaction, AI, and social technologies
Job Responsibility
Job Responsibility
  • Manage active EU-funded projects (e.g. Horizon Europe, Marie Skłodowska-Curie, etc)
  • Coordinate reporting, deliverables, and partner communication
  • Oversee project budgets, timelines, and compliance with funding rules
  • Represent Furhat in consortium meetings and reviews
  • Prepare and submit project reports, financial summaries, and audits
  • Supervise or co-supervise staff (PhD and Masters students)
  • Develop and maintain relationships with academic labs and scientific institutions using Furhat
  • Track and report research publications, thesis projects, and new use cases involving Furhat robots
  • Identify and support promising research groups with technical and community assistance
  • Supervise and coordinate MSc thesis students and research interns hosted at Furhat
Read More
Arrow Right

Market Manager, Michigan

The Market Manager, Michigan, is a full-time position and is pivotal in the meti...
Location
Location
United States , Detroit
Salary
Salary:
65000.00 - 75000.00 USD / Year
sohoexp.com Logo
SoHo Experiential
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or GED
  • 2+ years prior experience in event management
  • Experience in recruiting and staffing for events, preferably with existing relationships with potential staff
  • Access to event staff personnel
  • Strong budget management skills
  • Strong communication and on-site problem-solving skills
  • Ability to prioritize and juggle many tasks
  • Excellent presentation and organizational skills
  • Effective training experience is preferred
  • Knowledge of wine and spirits industry is a plus
Job Responsibility
Job Responsibility
  • Coordinate the staffing and logistics of all in-market events
  • Serve as the primary point of contact to a team of Promotional Specialists, assisting with reporting and communication as needed
  • Perform quality control inspections to ensure that the execution meets the expectations of the client
  • Provide feedback to improve execution standards and results for On- and Off-Premise events
  • Handle logistics of all promotions within assigned geographic area of responsibility
  • Recruit prospective Promotional Specialists at all attended promotions
  • Ensure that Promotional Specialists have the necessary training and materials prior to promotions
  • Manage promotional material inventory (POS) and warehousing
  • Assist in any brand, trade, special events, or adhoc programs in market
  • Ensure all events and staff adhere to company, DISCUS and State mandated regulations including promotional staff licenses if needed
What we offer
What we offer
  • Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs
  • A generous PTO policy including company holidays, vacation days, wellness days
  • Opportunities to learn and grow while making an impact
  • A group of people who value each other as much as the work we create
  • Fulltime
Read More
Arrow Right
New

Facilities Soft Service Lead cum Event Coordinator

The Facilities Soft Service Lead cum Event Coordinator manages comprehensive sof...
Location
Location
Malaysia , Kuala Lumpur
Salary
Salary:
Not provided
jll.com Logo
JLL
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Diploma in Event Management, Hospitality Management, Business Administration, or related field
  • Minimum four to six years of experience in facilities management, event coordination, or hospitality services within Malaysian commercial office environment
  • Proven track record of managing soft services operations and coordinating successful corporate events
  • Strong event planning capabilities with experience managing corporate functions, conferences, and client entertainment events
  • Excellent organizational skills with ability to coordinate multiple vendors, timelines, and logistics simultaneously
  • Creative problem-solving abilities with attention to detail for seamless event execution and guest satisfaction
  • Proven experience managing relationships with Malaysian service providers and understanding of local market conditions for soft services procurement
  • Strong negotiation skills with ability to secure cost-effective contracts while maintaining quality standards
  • Experience with vendor performance monitoring and service level agreement management
  • Fluency in English and Bahasa Malaysia essential for vendor coordination and event communication
Job Responsibility
Job Responsibility
  • Manage comprehensive soft services operations including cleaning services, waste management, pest control, landscaping, and general workplace amenities
  • Coordinate with external service providers to ensure consistent service delivery and quality standards across all soft service areas
  • Monitor service level agreements, conduct regular quality inspections, and implement improvement initiatives to enhance workplace cleanliness and comfort
  • Develop and maintain relationships with soft service contractors including cleaning companies, catering providers, landscaping services, and specialty contractors
  • Negotiate service contracts, monitor performance against established standards, and coordinate vendor scheduling to minimize disruption to office operations
  • Resolve service issues promptly and ensure vendor compliance with Malaysian health, safety, and environmental regulations
  • Plan, coordinate, and execute corporate events including meetings, conferences, client entertainment, employee functions, and special celebrations
  • Manage event logistics including venue preparation, catering arrangements, audio-visual equipment setup, and guest coordination
  • Coordinate with internal departments and external vendors to ensure seamless event delivery and exceptional attendee experiences
  • Oversee workplace amenities including pantry operations, coffee services, employee wellness programs, and recreational facilities
  • Fulltime
Read More
Arrow Right
New

Event Manager

ASM Global, the leader in privately managed public facilities, has an immediate ...
Location
Location
United States , Lake Charles
Salary
Salary:
Not provided
legendsglobal.com Logo
Legends Global
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree (BA/BS) or equivalent experience
  • Minimum of 3 years of experience in event management, with a focus on sporting and special events
  • Strong knowledge of event management and operations for sports, concerts, and other entertainment events
  • Proven supervisory experience managing event staff and teams
  • Ability to work independently and as part of a collaborative team
  • Capacity to work in a fast-paced, high-pressure environment and handle stressful situations effectively
  • Availability to work nights, weekends, and holidays as required by event schedules
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel)
  • ability to learn new software such as AutoCAD and other business systems
  • Exceptional communication, guest service, and client relations skills
Job Responsibility
Job Responsibility
  • Serve as the primary contact for events at the Lake Charles Event Center, acting as the liaison between clients and internal departments to ensure successful event execution
  • Manage the planning, coordination, and execution of all aspects of events, including technical needs, parking, emergency services, food & beverage, guest services, engineering, facilities presentation, broadcasting, media, security, and sales & marketing
  • Develop and implement programs that enhance guest experience and client satisfaction for all events
  • Create and present event estimates and costs for clients, ensuring accurate budgeting and forecasting
  • Ensure proper staffing, equipment rentals, and logistical support are provided to meet client expectations
  • Facilitate communication and collaboration between the Lake Charles Event Center management and the organizing teams, ensuring all goals and objectives are met
  • Organize and lead production meetings with clients, vendors, and internal teams to ensure clarity on event goals and responsibilities
  • Oversee the planning and execution of special events, which may be assigned on short notice across different departments
  • Ensure all contractual obligations, policies, and safety protocols are adhered to during events
  • Supervise unionized crew members (SEIU, IATSE) and contractors to ensure quality performance and compliance with ASM Global standards
  • Fulltime
Read More
Arrow Right

Special Education Teacher

Teaches early childhood, elementary school, middle school,or high school subject...
Location
Location
United States , Little Rock
Salary
Salary:
Not provided
easterseals.com Logo
Easterseals Arkansas
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree (B. A.) from four-year College or university with major in Special Education
  • Arkansas teaching license required
  • Certification in special education preferred
  • Individuals completing an alternate licensure plan will be considered
  • Three or more years’ experience as a classroom teacher preferred
  • Valid Arkansas Driver's License
  • FBI Criminal Check
  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
  • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
  • Ability to write speeches and articles for publication that conform to prescribed style and format
Job Responsibility
Job Responsibility
  • Plans curriculum and prepares lessons and other instructional materials to meet individual needs of students
  • Instructs students, using special education strategies and techniques
  • Uses lessons that incorporate best practices, accommodations, and equipment that best meet individual needs of students
  • Creates learning materials and bulletin boards that foster motivation and learning
  • Works with students to increase motivation, provide consistent reinforcement to learning, continuous assessment of level of functioning, and continuous feedback
  • Confers with parents, administrators, therapists, psychological examiners, and others to develop individual educational program for each student
  • Incorporates and helps to provide consistency in the implementation of a student's behavior program
  • Directs and maintains well-organized classroom routines and schedules
  • Completes required paperwork including evaluations, weekly/monthly data sheets, reports, quarterly evaluations, attendance, lesson plans, classroom schedules
  • Administers and scores standardized testing to evaluate and/or assess assigned students’ needs
  • Fulltime
Read More
Arrow Right

Director of Aquatics and Youth Activities

Cedar Point Club is seeking an energetic, organized, and service-driven Director...
Location
Location
United States , Suffolk
Salary
Salary:
Not provided
kempersports.com Logo
KemperSports
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5+ years of aquatics or recreation management experience
  • Experience supervising staff and leading youth or family programming
  • Current Lifeguard, CPR, First Aid, and AED certifications required
  • Pool Operator (CPO) or Aquatic Facility Operator (AFO) certification preferred
  • Strong leadership, communication, and organizational skills
  • Ability to work flexible hours including evenings, weekends, and holidays during peak season
  • Private club, YMCA, or similar facility experience preferred
  • Swim Instructor certification preferred
  • Bachelor’s degree in Recreation Management, Education, Physical Education, or a related field preferred
  • Minimum of three years in aquatics or pool management, or as an assistant pool manager at a similar facility
Job Responsibility
Job Responsibility
  • Lead Aquatics Operations
  • Oversee daily operations of the pool complex, including lap swimming, children’s areas, water features, and locker rooms
  • Ensure compliance with all safety, health, and water quality standards
  • Hire, train, schedule, and supervise lifeguards and swim instructors
  • Develop swim lessons, aquatic programs, and special events
  • Manage Youth & Family Programming
  • Oversee Child Watch services and youth activity spaces
  • Create engaging, age-appropriate programming that supports family participation
  • Supervise and develop youth and childcare staff
  • Direct Summer Camps & Youth Activities
What we offer
What we offer
  • 401K
  • Medical
  • Vision
  • Dental
  • Vacation
  • Holiday
  • Sick
  • Fulltime
Read More
Arrow Right

Market Manager

The Market Manager is a full-time position and is pivotal in the meticulous mana...
Location
Location
United States , Chicago
Salary
Salary:
65000.00 - 75000.00 USD / Year
sohoexp.com Logo
SoHo Experiential
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School Diploma or GED
  • 2+ years prior experience in event management
  • Experience in recruiting and staffing for events, preferably with existing relationships with potential staff
  • Access to event staff personnel
  • Excellent communication, problem-solving, and collaboration skills
  • able to work cross-functionally with clients, field teams, and agency partners
  • Strong budget management skills
  • Ability to prioritize and juggle many tasks
  • Excellent presentation and organizational skills
  • Effective training experience is preferred
Job Responsibility
Job Responsibility
  • Coordinate the staffing and logistics of all in-market events
  • Serve as the primary point of contact to a team of Promotional Specialists, assisting with scheduling, reporting, and communication as needed
  • Perform quality control inspections to ensure that the execution meets the expectations of the client
  • Provide feedback to improve execution standards and results for On- and Off-Premise events
  • Handle logistics of all promotions within assigned geographic area of responsibility
  • Recruit prospective Promotional Specialists at all attended promotions
  • Ensure that Promotional Specialists have the necessary training and materials prior to promotions
  • Manage promotional material inventory (POS) and warehousing
  • Assist in any brand, trade, special events or ad hoc programs in market
  • Ensure all events and staff adhere to company, DISCUS and State mandated regulations including sampler licenses if needed
What we offer
What we offer
  • Competitive pay
  • Comprehensive benefits including medical, vision, dental, and access to a suite of wellness programs
  • A generous PTO policy including company holidays, vacation days, wellness days
  • Opportunities to learn and grow while making an impact
  • A group of people who value each other as much as the work we create
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy