Speaker Department Coordinator Job at JPJ Audio (Sydney)

Administrative Coordinator

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree or equivalent experience preferred
Minimum of two (2) years of administrative experience, preferably in an academic or higher education environment
Strong written and verbal communication skills, including experience preparing reports, correspondence, and executive-level materials
Demonstrated ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment
Highly developed organizational, customer service, and problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with databases and enterprise systems
ability to learn new technologies quickly

Job Responsibility

Serve as the primary point of contact for all Department programs, projects, and initiatives
Coordinate and support public relations, outreach, and recruitment activities
Act as Department liaison to internal university departments and external partners
Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination
Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist
Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students
support fellows and research associates
Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems
Purchase office supplies, track inventory, and maintain records of Department assets
Coordinate and manage Department mail distribution and electronic accounts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Administrative Coordinator

Office Management & Operations (35%): Serve as the primary point of contact for ...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
bachelor’s degree or equivalent experience preferred
Minimum of two (2) years of administrative experience, preferably in an academic or higher education environment
Strong written and verbal communication skills, including experience preparing reports, correspondence, and executive-level materials
Demonstrated ability to manage multiple priorities, meet deadlines, maintain confidentiality, and exercise sound judgment
Highly developed organizational, customer service, and problem-solving skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with databases and enterprise systems
ability to learn new technologies quickly

Job Responsibility

Serve as the primary point of contact for all Department programs, projects, and initiatives
Coordinate and support public relations, outreach, and recruitment activities
Act as Department liaison to internal university departments and external partners
Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination
Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist
Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students
support fellows and research associates
Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems
Purchase office supplies, track inventory, and maintain records of Department assets
Coordinate and manage Department mail distribution and electronic accounts

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Vice President of Community Engagement

Join United Way of Central Alabama as our Vice President of Community Engagement...

Location

United States , Birmingham

Salary:

Not provided

United Way

Expiration Date

Until further notice

Requirements

Strong oral and written communication skills
working knowledge of financial procedures, technology (e.g. WordPress, video production software, email software) and services, and good interpersonal skills
Established working relationships with key community leaders and members of the media
Superior presentation and analytical skills plus demonstrated skills to handle a variety of assignments simultaneously
Good managerial and organizational abilities
Good people skills for dealing with both corporate management and a larger diverse community
Demonstrated ability to coordinate efforts of various departments to present a coherent message
A bachelor’s degree in journalism, advertising or communications related field
Five to ten years of communications experience
2 years of management experience preferred

Job Responsibility

Oversee the dissemination of the United Way message to the communities served by UWCA
Manage events for Marketing and Communications
Manage advertising contracts for United Way’s campaigns
Manage external media and public relations
Negotiate contracts for catering, event space, decorations, speakers, audio/video, etc.
Coordinate with other departments as necessary for invitations, registration and sponsors
Manage budgeting, reports and purchase orders for Marketing and Communications
Act as the Marketing Committee liaison
Coordinate and collaborate with internal teams on Staff Development for internal events

Fulltime

Executive Assistant

Our Head Office department is in the heart of Piccadilly and occupies the 5th & ...

Location

United Kingdom , London

Salary:

Not provided

Fortnum & Mason

Expiration Date

Until further notice

Requirements

Proven track record as an Executive Assistant, supporting senior leaders in a dynamic, fast-paced environment
Resilient and composed, with a positive outlook and the ability to remain calm under pressure while managing shifting priorities
Confident in engaging with senior stakeholders and collaborating across all levels of the business
Digitally fluent, with strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint) and the ability to quickly master new platforms such as D365, Oracle
Forward-thinking adopter of technology, particularly AI, to drive smarter, more efficient ways of working
Articulate, with advanced writing skills that ensure clarity, precision, and attention to detail in all communications
Discreet and professional, consistently handling sensitive information with the highest level of confidentiality
Highly organised and two steps ahead, with strong time-management skills to ensure Executive diaries and priorities run seamlessly
Strategic thinker with initiative, able to anticipate needs and work independently or as part of a team
Authentic brand ambassador, with a genuine passion for Fortnum & Mason, its products and its values

Job Responsibility

Provide strategic administrative support to the Chief Financial Officer and Chief Operating & Innovation Officer, with a strong emphasis on dynamic diary management. This includes managing recurring internal team meetings, external client meetings, event RSVPs, reservations, meeting room bookings and occasional personal admin as required
Monitor and manage multiple Outlook inboxes with precision, ensuring timely flagging, prioritisation, and delegation of tasks to relevant departments
Coordinate weekly Executive Team meetings, preparing agendas, arranging guest speakers, and capturing actionable outcomes - attending 1 in 3
Prepare high-quality materials and presentations for Strategy Days, team meetings, and Board sessions, ensuring executives are consistently equipped and ready
Plan and assist with organisation of quarterly team offsites, attending as needed and coordinating follow-up actions to drive outcomes
Review and format monthly PLC Board reports, liaising with stakeholders to ensure consistency, accuracy, and timely submission
Assist with legal and financial documentation, including preparation, execution, witnessing signatures, secure filing, and tracking deadlines to ensure compliance
Key player in organising internal and external events, including the annual staff party. Responsibilities include sending invitations, managing RSVPs, compiling guest lists, and curating regular social activities to foster team engagement
Arrange complex UK and international travel itineraries, covering air, rail, accommodation, car hire, and visas. Manage travel approvals across the business, ensuring adherence to our travel expenses policy
Process and oversee sales orders via D365, supporting both Executive Team members and replenishment orders required for the Executive offices

What we offer

Competitive salary
A generous store and restaurant discount of up to 40%
25 days holidays (excluded bank holidays) and an extra day off for your birthday
A fantastic subsidised staff restaurant which uses Fortnum’s ingredients
A range of opportunities to develop and grow personally and professionally
Excellent pension scheme

Fulltime

Senior Executive Assistant

Reporting to the Vice President, Corporate Sustainability Officer, this role wil...

Location

Canada , Mississauga

Salary:

Not provided

Purolator

Expiration Date

Until further notice

Requirements

5+ years of experience as an Executive Assistant, preferably in a fast-paced and dynamic environment
Strong proficiency with MS Office 365, including Word, Teams, Excel, PowerPoint, and Outlook, and SAP Ariba
Exceptional verbal and written communication skills
Strong interpersonal skills with the ability to collaborate across teams and with external partners
Attention to detail, resourcefulness, and excellent problem-solving abilities
Critical thinking skills with the ability to make informed decisions independently
The ability to prioritize tasks effectively to manage multiple responsibilities simultaneously

Job Responsibility

Prepare and coordinate purchase orders and goods receipts for the department, providing guidance and training to team members on the process
Create, maintain, and consolidate various reports, including forecasts for leadership in different formats and frequencies
Organize and coordinate in-person and virtual meetings, including scheduling, preparing agendas, setting up materials and equipment, arranging guest speakers, and providing refreshments
Lead the coordination of large-scale events such as team planning meetings, team-building activities, training sessions, and special events
Assist with the administration of departmental programs (e.g., Service Awards, Appreciation Program) to promote engagement and recognition
Manage and prioritize the VP's calendar, optimizing schedules to ensure key priorities are addressed
Manage invoices, expenses, reimbursements, office supply orders, travel arrangements, and itineraries to ensure seamless operations
Regularly communicate task prioritization to align team goals with department objectives
Prepare daily status updates and reports to keep leadership informed on key activities
Coordinate and track team assets and resources, ensuring timely follow-ups

Marketing Support Specialist

As a Marketing Support Specialist, you will be instrumental in delivering admini...

Location

Netherlands , Leiden

Salary:

Not provided

10x Genomics

Expiration Date

Until further notice

Requirements

Bachelor's degree in Marketing, Business Administration, Event Management or related field
Demonstrable experience in a marketing or administrative role including event planning, invoicing and/or contract management
Strong organisational skills with the ability to prioritize tasks to meet tight deadlines in a fast-paced environment
Outstanding relationship building and interpersonal skills with proven ability to collaborate cross functionally
Self starter with an entrepreneurial spirit and high attention to detail
Excellent English language skills (both written and spoken)
Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint)

Job Responsibility

Oversee and execute the full spectrum of administrative processes for marketing and sales events and digital initiatives, including management of contracts with the contract department, payment requisitions, invoicing, purchase orders with the finance department, and speaker agreements with customers
Collaborate closely with the Ass. Manager of Conference and Events, as well as with Regional Marketing Specialist and Digital Marketing Specialist, to ensure seamless project delivery and operational excellence
Coordinate with the finance team to ensure timely and accurate payment of vendors and service providers and assist with reimbursement of speaker expenses
Maintain organised records of all contracts, invoices and any related documentation
Organise and coordinate shipments of event materials to sales team members and event locations, ensuring timely delivery
Collaborate with vendors and service providers to ensure all event materials and services are delivered as required
Provide occasional support for the broader EMEA commercial team as required

What we offer

Health Package
Easy-to-use Benefits
Family oriented policies like parental leave
Generous Time Off

Fulltime

Event Planner

Corporate Meeting Coordinator manages the front desk, provides light meeting pla...

Location

United States , Tampa

Salary:

25.00 - 27.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service
Ability to follow written and/or verbal instructions
Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodations
Ability to effectively deal with internal and external
Keen attention to detail and excellent time management skills
2-3 years of administrative and/or hospitality experience
Excellent interpersonal and communication skills
Candidate should be outgoing, professional, and able to work well under pressure
Skills include familiarity with widely-used software packages e.g. Word, Excel, and PowerPoint
Basic administrative experience such as maintaining files and records, typing, proofreading, answering telephone, coordinating conference room assignments, confirming appointments and/or maintaining calendars

Job Responsibility

Ability to plan events that can range from 10 to 500 people, with various degrees of complexity
Monitor/manage the project including
creation of project plans and budgets (prepare, manage & reconcile)
Ability to lead team working on an event and direct many facets at one time
Collaborate and interact effectively with Firm’s senior management, middle management and customers
Provide strategic input and recommendations to business group on event development
Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities
Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff
Cover reception desk essential functions
answering telephone calls, and returning emails promptly- within four hours or by the end of day

What we offer

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Marketing & Communication Graduate

Hewlett Packard Enterprise (HPE) is looking for a dynamic and motivated graduate...

Location

Switzerland , Meyrin, Geneva

Salary:

Not provided

Hewlett Packard Enterprise

Expiration Date

Until further notice

Requirements

Recently graduated (last 12 months)
fluent in English and French
Bachelor’s degree in Event Management, Marketing, IT, or a related field
excellent organizational and multitasking abilities with strong attention to detail
bilingual fluency in English and French, both spoken and written
familiarity with project management approaches and leadership capabilities
foundational knowledge of IT technologies and solutions
proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
team-oriented, customer-focused mindset with the ability to build cross-functional relationships across borders

Job Responsibility

Manage HPE’s digital presence and engage key stakeholders to enhance brand visibility and interaction
Create and share compelling content across social media and other digital channels
Design and execute digital marketing campaigns that promote HPE’s solutions, services, and events
Launch creative marketing initiatives to drive customer engagement and boost sales
Implement offline (non-digital) campaigns to increase awareness and generate leads across HPE’s product and service portfolio
Collaborate with the Sales Director and Account team to manage social media strategy, ensuring engaging messaging and data-driven performance reviews
Support regional marketing efforts through campaign design, rollout, and analytics, including close coordination with the Zurich office to align on national marketing priorities and share best practices
Plan and execute comprehensive communication strategies for events in Suisse Romande to ensure high attendance and engagement
Oversee the full organization of events, including content coordination, speaker preparation, logistics, and on-site execution
Work with internal teams and partners to develop promotional assets, invitations, and announcements across various channels

What we offer

A collaborative and innovative work environment
Opportunities for professional growth and development
Exposure to cutting-edge IT trends and technologies
Competitive salary and benefits package
Health & Wellbeing
Personal & Professional Development
Unconditional Inclusion

Fulltime

Speaker Department Coordinator

JPJ Audio

Location:
Australia , Sydney

Category:
Art and Entertainment

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 09, 2025

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Job Description:

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Job Posted:December 09, 2025

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