Service Administrative Assistant, Robert Half

Robert Half

Location:
United States, Indianapolis

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking a motivated and detail-oriented Service Administrative Assistant to join our team. The ideal candidate will play a vital role in supporting administrative operations by managing job tracking, coordinating purchase orders, and maintaining organized records. They will also assist with dispatching, payroll preparation, invoice processing, and various administrative tasks to ensure efficiency and accuracy across service workflows.

Job Responsibility:

Job Tracking and Document Management
Purchase Order and Vendor Coordination
Invoice Processing
Administrative Assistance
Customer and Technician Support
Logistics and Document Handling

Requirements:

Strong organizational and time management skills
Proficiency in Excel and database management software (e.g., AS400)
Excellent attention to detail and ability to follow established systems for recordkeeping
Communication skills to work with vendors, technicians, and accounting teams efficiently
Experience with administrative payroll preparation or dispatching tasks is a plus
Ability to multitask and prioritize workload effectively under deadlines

Nice to have:

Experience with Microsoft 365
Familiarity with inventory/warehouse management procedures
Certifications such as Certified Administrative Professional (CAP) are a plus

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
July 26, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Service Administrative Assistant