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The Senior Project Associate will contribute to the effective delivery of the CBIT Tonga project by supporting both operational functions and technical coordination. This includes financial and procurement management, administrative and logistical support, and direct coordination of technical deliverables that contribute to Tonga’s ETF implementation. This includes coordination and inputs to strategic documents and partnerships such as the capacity building report and strategy, partnership with a national training institution and knowledge products. The position will work closely with the regional program lead, Tonga CBIT Project Officer, the GGGI Pacific and HQ team, relevant government counterparts, consultants, and service providers to ensure smooth execution of project activities in compliance with GGGI and donor requirements.
Job Responsibility:
Support day-to-day operations of the Tonga CBIT project in administration, finance, procurement and logistics
Coordinate the delivery of capacity building activities such as training workshops, peer exchanges, webinars and consultations, including travel arrangements
Provide administrative and travel support for project team members, consultants, and national stakeholders
Ensure operational processes are compliant with GGGI and GEF/UNEP requirements, including documentation and reporting standards
Maintain efficient record keeping of project activities, including reports, and meeting minutes, office systems, and financial monitoring for the project
Support the implementation of project visibility and outreach activities to develop and disseminate communication materials
Support Department of Climate Change with responsibilities/duties requested by the Director of Climate Change
Coordinate and support the delivery of technical outputs such as review papers and strategy, national partner identification, development of terms of references (TOR), stakeholder consultations and knowledge sharing activities
Liaise with the project team and Finance and Corporate Services team of GGGI to support implementation of project activities
Coordinate with the Department of Climate Change of MEIDECC and other relevant government agencies and stakeholders
Serves as a focal point for logistics coordination with vendors, training institutions, travel agents and service providers
Engage with participants and stakeholders for smooth delivery of training events, workshops, and other capacity building interventions
Support communication and coordination with the government partner and GGGI’s regional and HQ operations teams
Perform other responsibilities/duties requested by the Director of Climate Change
Prepare project budget planning, financial monitoring and reporting
Coordinate purchase requisitions, process payments and track expenditures
Manage local procurement processes in line with policies
Maintain documentation for audit readiness
Manage administrative tasks and office operations
Coordinate recruitment and contract administration
Process travel requests/claims and ensure efficient arrangements
Assist with progress updates and donor reports
Coordinate delivery of capacity building activities including trainings, workshops, and consultations
Facilitate development and delivery of strategic outputs (e.g., capacity development strategies, ToRs, partnership frameworks)
Assist in organizing and documenting national and regional exchange events
Ensure follow-up and quality assurance of deliverables in coordination with technical leads
Requirements:
Bachelor’s degree in business administration, finance, public policy, international development, or related field
At least 4 years of relevant experience in administration, finance, and/or project coordination
Experience organizing events and consultations
Familiarity with financial reporting, procurement, and budgeting procedures
Strong IT skills, especially in Microsoft Office suite, and familiarity with online collaboration tools
Excellent English communication skills
Must be a Tongan citizen or legally authorized to work in Tonga
Nice to have:
Enterprise Resource system experience is a plus
Proficiency in Tongan is highly desirable
Experience working in the climate change or development sector in the Pacific region is an asset
What we offer:
15% of base salary towards retirement plan/long-term savings
27 days of annual leave
private health insurance that covers dental and vision
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