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Senior Paralegal / Clerk

https://www.roberthalf.com Logo

Robert Half

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Location:
United States, New York

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Category:
Legal

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Contract Type:
Employment contract

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Salary:

Not provided
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Job Description:

The Senior Paralegal / Clerk will provide support for the attorneys in the office relating to the managing of electronic and paper filings with the courts; maintaining and managing the firm’s docketing, calendaring and case tracking systems; coordinating the service of process; and providing litigation paralegal support as needed. The role requires flexibility, strong attention to detail, and the ability to multitask in a fast-paced environment.

Job Responsibility:

  • Handling of state and federal court e-filing requests from attorneys
  • Creating and submitting CJA e-Vouchers for federal Courts
  • Responding to requests from attorneys, paralegals and other staff, regarding court rules, filing procedures, and calendared deadlines
  • Maintaining an accurate and updated list of attorney e-filing credentials
  • Managing and maintaining the firm’s calendaring and docket tracking systems, to ensure that no deadlines are missed
  • Coordinating with process servers and other vendors for the service of process, and the filing and retrieving of documents in various courts
  • Occasional trips to court to file, retrieve or deliver documents
  • Providing litigation paralegal support to attorneys, including keeping the case file
  • organizing and preparing documents for filings and submissions
  • legal research
  • conducting discovery reviews
  • and cite checking and proofreading
  • Assisting with the supervision of the Paralegal Department during the absence of the Paralegal Manager
  • Assisting with mentoring and training of new paralegal team members.

Requirements:

  • A bachelor’s degree from an accredited college or university and/or an ABA approved paralegal certificate
  • 3-6 years of related work experience at a fast-paced law firm or other legal environment
  • Knowledge of the rules and procedures of federal and state courts, including e-filing and local practice rules
  • High proficiency in conducting e-filings and in retrieving documents online using PACER/ECF, NYSCEF, and other electronic docketing systems
  • Experience and knowledge in the use of the Criminal Justice Act’s (CJA) e-Voucher system in federal courts, including the creation of vouchers and the submission of authorization requests
  • Knowledge of the procedures for serving subpoenas, complaints and other services of process
  • Experience using Lexis Nexis, Westlaw, Bloomberg Law and other online research platforms
  • Proficiency in the use of Microsoft Office applications (Outlook, Word, PowerPoint, and Excel)
  • Experience with the use of the iManage document management system is highly desired
  • Ability to effectively communicate with attorneys, court clerks, and others, both orally and in writing
  • Experience in preparing legal documents for filing, including, motions, briefs, exhibits, affidavits, pleadings, and other filings
  • Must be able to work well under pressure and meet short deadlines
  • Extremely organized, strong attention to detail, and the ability to follow through
  • Flexibility to multitask and to work after hours/overtime when required
  • A New York State notary certification is desired
  • Minimum of 3 years of experience as a Paralegal or Clerk within the legal industry
  • Proficiency in Litigation Paralegal tasks
  • Experience in e-Filing procedures and protocols
  • Demonstrable expertise in managing Calendaring tasks
  • Ability to handle Calendar - Docket effectively
  • Bachelor's degree in Law or relevant field
  • Excellent written and verbal communication skills
  • Strong research and report-generating skills
  • Ability to work independently and as part of a team
  • High level of discretion for both client and firm confidentiality
  • Ability to multitask and meet tight deadlines
  • Proficiency in using legal research software and other legal databases.

Nice to have:

  • Experience with the use of the iManage document management system
  • A New York State notary certification.
What we offer:
  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • Enrollment in company 401(k) plan
  • Free online training.

Additional Information:

Job Posted:
March 20, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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