Senior Executive Assistant, Citi

Citi

Location:
Brazil, São Paulo

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.

Job Responsibility:

Directly supports a C16 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests
Assists in ad-hoc reports special projects as needed
Trains, coaches or guides other administrative staff when required
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency

Requirements:

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Fluent in English is mandatory

Nice to have:

Interpersonal relationships: Ability to work effectively in a group, to relate to different types of people
Being an organized person and knowing how to manage priorities
Proactive
Ease of dealing with pressure situations
Responsibility: Reliability, degree of dedication and acceptance of tasks
Discipline: Punctuality/Attendance
Initiative: Proposing ideas and/or actions to find solutions to work problems

What we offer:

Corporate card expense reimbursement process
Organization and facilitation of Town Halls and meetings of the Brazil and Latam team
Support for onboarding new employees
Monitor and maintain physical structure of the floor
Work as back-up with other assistants in the area

Additional Information:

Job Posted:
May 30, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Senior Executive Assistant