Senior Executive Assistant Jobs

Senior Executive Assistant

Altos Labs

Location:
United States, Redwood City

Category:
Office Administration

Contract Type:
Not provided

Salary:

158950.00 - 215050.00 USD / Year

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Job Description:

Reporting directly to the General Counsel and Chief Compliance Officer, the Senior Executive Assistant provides executive support in a one-on-one working relationship. They will serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Legal and Compliance department. The Senior Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations correspondence as needed; and oversees special projects.

Job Responsibility:

Completes a broad variety of administrative tasks for the GC/CCO including managing an active calendar of appointments and at times, complex meetings
completing expense reports
composing and preparing correspondence that is sometimes confidential
arranging complex and detailed travel plans, itineraries, and agendas
prepares and manages meeting minutes, and compiling documents for internal and external meetings
Provides a bridge for smooth communication between the GC/CCO's office and internal departments
demonstrating leadership to maintain credibility, trust and support with senior management staff
Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues
Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, and other department needs
Lead for, and manager of, administrative programs and projects across the department
Organize, plan, and execute team events
Provides administrative assistance, program management, team meeting planning and logistics for other leaders in the department as assigned
Maintains a consistent, full-time physical presence in the office (five days a week) to facilitate critical in-person coordination

Requirements:

Bachelor's degree desired
8+ years of experience supporting Senior Executives
Experience in C-suite support, particularly General Counsel, is a plus
Experience interacting with and managing board of directors logistics a plus
Experience and interest in biotechnology and science a plus
Strong experience developing internal and external communications and cross-functional and global partnerships
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
Expert level written and verbal communication skills
Demonstrated emotional maturity and the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information
Highly resourceful team player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
Demonstrated ability to achieve high performance goals, meet deadlines, and manage time effectively
Resourceful self-starter that is curious, asks questions, and can make logical, proactive decisions in a fast-paced and demanding environment
Experience working with all levels of management, employees, vendors, external business partners, and high-level officials
Unwavering commitment to integrity
Proficient in Google apps, Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Nice to have:

Experience in C-suite support, particularly General Counsel, is a plus
Experience interacting with and managing board of directors logistics a plus
Experience and interest in biotechnology and science a plus

Additional Information:

Job Posted:
December 05, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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