Senior Executive Assistant and Office Manager Jobs

New

Senior Executive Assistant

The Senior Executive Assistant (SEA) will provide administrative support to SNIS...

Location

United States , McLean

Salary:

79554.98 - 191169.43 USD / Year

Arcfield

Expiration Date

Until further notice

Requirements

An active TS/SCI w/ Poly security clearance is required
Minimum 7+ years of progressive experience providing direct support to senior executives, preferably in similar organizational environments
Exceptional organizational abilities with demonstrated success managing multiple competing priorities under pressure
Superior written and verbal communication skills with attention to detail
Advanced proficiency with Microsoft Office Suite, project management tools, and executive support technologies
Proven ability to exercise sound judgment, discretion, and initiative when handling confidential information
Bachelor's degree preferred
equivalent combination of education and experience considered

Job Responsibility

Manage complex executive calendars with strategic prioritization, resolving scheduling conflicts autonomously while ensuring executives' time is optimized for maximum organizational impact
Coordinate travel arrangements including detailed itineraries, security considerations, and contingency planning
Orchestrate high-level meetings and events—preparing agendas, briefing materials, presentations, and follow-up action items with meticulous attention to detail
Serve as the primary communication gateway, screening and prioritizing incoming requests, correspondence, and sensitive information with exceptional judgment and discretion
Gather, analyze, and synthesize complex information from multiple sources to produce executive summaries, reports, and briefing materials that facilitate informed decision-making
Develop and maintain strategic relationships with internal and external stakeholders, representing executives with professional diplomacy
Plan and execute conferences, board meetings, and special events with comprehensive logistical management including venue selection, and vendor coordination as needed
Anticipate executive needs through proactive problem-solving and forward-thinking preparation
Maintain absolute confidentiality regarding sensitive organizational, personnel, and strategic information

What we offer

Health Insurance
Life Insurance
Paid Time Off
Holiday Pay
Short Term and Long-Term Disability
Retirement and Savings
Learning and Development opportunities
wellness programs as well as other optional benefit elections

Fulltime

New

Senior Executive Assistant

We are searching for an experienced Executive Assistant who is high energy and t...

Location

United States , San Jose

Salary:

107440.00 - 161160.00 USD / Year

AMD

Expiration Date

Until further notice

Requirements

Direct work experience supporting executive-level leaders and executives of our customers
Experience of administrative support at a senior level
Strong organizational and communication skills
ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
Bachelor’s Degree or equivalent level of experience

Job Responsibility

Own the executive calendar
Prioritize appointments as necessary
Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations
Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors
Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules

Fulltime

Senior Administrator / Executive Assistant

Senior Administrator/Executive Assistant role for a 100% Aboriginal-owned civil ...

Location

Australia , Ascot

Salary:

Not provided

11 Recruitment

Expiration Date

Until further notice

Requirements

Experience working in a small to medium business environment
Proactive and practical approach
Ability to juggle multiple priorities while maintaining attention to detail

Job Responsibility

Coordinate office functions
Manage executive calendars and meetings
Maintain key systems and documentation
Act as central point of contact between head office, clients and site teams
Coordinate executive calendars, meetings and travel for Directors
Provide high-level administrative support including document preparation, proofreading and general office coordination
Manage incoming calls, emails and visitor enquiries
Coordinate new starters and visitors including onboarding paperwork, inductions and maintaining accurate HR records
Maintain and update internal databases, filing systems and administrative registers
Assist with finance administration including MYOB invoice entry, payables processing, timesheet collation and payroll support

What we offer

Key role supporting Directors in a growing, values-driven Aboriginal-owned business
Varied scope across administration, HR, finance support and client coordination
Opportunity to contribute to tangible outcomes for local communities and Aboriginal employment
Stable, long-term role with chance to refine and improve systems and processes as business grows

Fulltime

Office Manager or Executive Assistant

Location

France , Paris

Salary:

Not provided

Audit, Buchhaltung & Tax in Frankreich (ABTF)

Expiration Date

Until further notice

Requirements

Excellent organisational skills are essential
Good level of German

Job Responsibility

Be the right-hand man of the 2 senior accountants
Internal and external communication by managing the flow of information
General administrative activities, such as telephone switchboard, mail, orders, updating and managing client and supplier contracts, personnel administration, etc.
Invoicing and reminders
Preparatory accounting work (digitising accounting documents, entering and filing invoices)
Preparing VAT returns
Monitoring deadlines and schedules / coordinating the team's activities
Assistance with our office management projects

Senior Executive Assistant

The Administrative Director will be responsible for the day-to-day operations of...

Location

United States , Miami

Salary:

125000.00 - 130000.00 USD / Year

Arrow Search Partners

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
5-10 years of administrative/office management experience within finance
Experience booking travel and planning events preferred
Experience with Concur a plus
Bilingual in English and Spanish a plus
Able to demonstrate efficiency and organization

Job Responsibility

Maintain a professional and organized workspace
Greet all guests and manage logistics needed for guests
Serve as lead contact on building matters
Receive, sort, and deliver mail
Manage kitchen and pantry
restock supplies when necessary
Manage the Partner’s calendar
Book travel for both domestic and international travel
Prepare meeting agenda’s and notes
Submit expense reports for business expenses

Fulltime

Senior Executive Assistant

Reporting directly to the General Counsel and Chief Compliance Officer, the Seni...

Location

United States , Redwood City

Salary:

158950.00 - 215050.00 USD / Year

Altos Labs

Expiration Date

Until further notice

Requirements

Bachelor's degree desired
8+ years of experience supporting Senior Executives
Experience in C-suite support, particularly General Counsel, is a plus
Experience interacting with and managing board of directors logistics a plus
Experience and interest in biotechnology and science a plus
Strong experience developing internal and external communications and cross-functional and global partnerships
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with extreme attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
Expert level written and verbal communication skills
Demonstrated emotional maturity and the exercise of independent judgment on complicated and difficult administrative matters involving sensitive and confidential information

Job Responsibility

Completes a broad variety of administrative tasks for the GC/CCO including managing an active calendar of appointments and at times, complex meetings
completing expense reports
composing and preparing correspondence that is sometimes confidential
arranging complex and detailed travel plans, itineraries, and agendas
prepares and manages meeting minutes, and compiling documents for internal and external meetings
Provides a bridge for smooth communication between the GC/CCO's office and internal departments
demonstrating leadership to maintain credibility, trust and support with senior management staff
Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues
Assists with projects such as preparing documents for audit or corporate filings, budget tracking and reporting, and other department needs
Lead for, and manager of, administrative programs and projects across the department

Fulltime

Senior Executive Assistant

Under limited direction, provide administrative support to the UK and EMEA Co-He...

Location

United Kingdom , London

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Proven experience of operating all office equipment and ability to train others in use of the same
Substantial experience of operating in a similar role in a professional services environment, ideally within IB
Proven experience of adapting to changing circumstances, responding to varying business needs and priorities
Demonstrable experience of working effectively in a high-pressure and challenging environment
Highly proficient in MS Office applications, including use of Outlook as a business tool
Strong IT skills
experience of internal Citigroup applications an advantage
Strong interpersonal and organizational skills
Consistently demonstrates clear and concise written and verbal communications skills
Attention to detail

Job Responsibility

Complex calendar management using own initiative and exercising own judgement
Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring manager's attention
Monitor and ensure implementation of company policy
Coordinate all aspects of executive level manager appointments, meetings, receptions and conference/video calls
Assist with creation/modification of presentations, spreadsheets and other various documents
Collation and preparation of expense receipts and supporting documentation for Mumbai team processing
Coordinate travel arrangements, understanding executive's travel preferences and needs, using initiative in managing itinerary times and costings
Arrangement of Visas where required
Create and maintain correspondence and record files
Assist and fill in for other support staff

Fulltime

Senior Executive Assistant

The Senior Executive Assistant provides support to another individual or group o...

Location

Democratic Republic of the Congo , Kinshasa

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Self-motivated and detail oriented
Bachelor's/University degree or equivalent experience

Job Responsibility

Directly supports a C15 level manager and generally supports an entire department
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements
prepare and distribute schedules/agendas for travel
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
Orders supplies and process invoices through Procure to Pay system
Process and follow-up on Virtual Requests

Fulltime

Senior Executive Assistant and Office Manager

Office Angels

Location:
United Kingdom, West Bromwich

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
May 08, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Senior Executive Assistant and Office Manager

Senior Executive Assistant

Senior Executive Assistant

Senior Administrator / Executive Assistant

Office Manager or Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant and Office Manager

Office Angels

Location:United Kingdom, West Bromwich

Category:Office Administration

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:May 08, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Senior Executive Assistant and Office Manager

Senior Executive Assistant

Senior Executive Assistant

Senior Administrator / Executive Assistant

Office Manager or Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Senior Executive Assistant

Location:
United Kingdom, West Bromwich

Category:
Office Administration

Contract Type:
Employment contract

Job Posted:
May 08, 2025