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The School Support Assistant provides comprehensive clerical, communication, and operational support to ensure safe and efficient daily school operations. Essential duties include serving as a primary point of contact for the building; composing, compiling, and distributing school communications; processing attendance requests and transactions; supporting required reporting; maintaining student records and databases; supporting student open enrollment and registration; assisting administrators and counselors; and providing backup support to the School Office Manager and healthroom operations.
Job Responsibility:
Serve as a primary point of contact for building by providing front-office reception services, supporting visitor management and building security procedures, responding to inquiries, and directing individuals to appropriate personnel in accordance with district policies and procedures
Maintain accurate student records in Student Information Systems, including enrollment, withdrawals, schedules, contact and emergency information, immunization records, records requests, and other student information as directed
Maintain accurate student attendance records and ensure that attendance is recorded in a timely manner by staff and information submitted by parents/guardians is recorded in Student Information Systems, and support the principal and District Attendance Advocate with attendance concerns, family follow-up, and October Count verification
Provide clerical, communication, and operational support to the school community, including managing information, routing messages, coordinating routine processes, collecting and filing student permission slips, composing, maintaining, and distributing communications, supporting daily school operations, and supervising student office assistants as assigned
Provide backup support in the health room and support students with delegated tasks from the school nurse and building administrators. Including but not limited to meds, emerg. etc
Provide backup support to the School Office Manager as directed by the Principal
Support staff with discipline referrals and procedures when the principal or other designee is unavailable. Provide before and after school support for students left unattended by parents/guardians
Perform other duties as assigned
Requirements:
High school diploma or equivalent
Minimum of one year experience in secretarial or clerical work
Communicate (read, write, and speak) in English
Completed and submitted BVSD online application
Nice to have:
Bilingual English/Spanish
Ability to maintain confidentiality in all aspects of the job
Ability to manage multiple priorities
Ability to manage multiple tasks with frequent interruptions
Ability to diffuse and manage volatile and stressful situations
Ability to interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds