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The Scenic Operations Assistant provides administrative and coordination support to the Scenic Operations team, with a primary focus on workforce scheduling, labor coordination, and show closeout. This role supports production leadership by helping ensure accuracy, organization, and follow-through across multiple concurrent events.
Job Responsibility:
Execute workforce scheduling updates and maintain accurate records
Track labor bookings, confirmations, and changes
Prepare simple reports related to labor availability and workload
Support show closeout by ensuring schedules and documentation are completed
Maintain installer-facing systems and internal trackers
Draft internal communications and basic process documentation as needed
Assist with basic PO and purchasing administration as directed
Collaborate with production leadership to support operational continuity
Other duties assigned
Requirements:
High School Diploma or GED required
1-2 years of experience in an administrative role
Strong computer and systems proficiency
High level of organization and attention to detail
Ability to manage multiple tasks and events simultaneously
Clear communication skills (written and verbal)
Comfortable working in structured processes and following direction
Willingness to learn and take direction
Experience in operations, coordination, scheduling, or administrative support is an asset