CrawlJobs Logo

Safety Administrative Assistant

harder.com Logo

Harder Mechanical Contractors

Location Icon

Location:
United States , Thacker Pass, Winnemucca

Category Icon

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided

Job Description:

As a Safety Administrative Assistant, you will be helping the on-site safety team with administrative tasks at a rural lithium mine in Nevada. You will be responsible for supporting the safety team in all administrative and document control support. Successful candidates will demonstrate a high attention to detail, strong time management skills, and experience working in dynamic team environments. Work schedule and hours: 60-60-50 -- two consecutive weeks of 60 hours each, followed by one week of 50 hours, schedule repeats. This position is not eligible for remote work.

Job Responsibility:

  • Provide administrative support to our Arizona safety team
  • Responsible for data entry, maintaining filing systems, training coordination, safety team onboarding, and maintaining records
  • Supports the safety team on-site with data entry
  • Coordinate with other administrative team members to ensure a smooth onboarding experience for new hires
  • Coordinate safety training calendar, instructors, attendees and other logistics
  • Assist with the uploading, printing, and electronic filing of construction drawings or other documents related to jobsites and safety
  • Coordinate safety supply orders for all jobsites
  • Schedules and coordinates meetings, appointments and maintains calendars
  • Prepares and distributes daily/weekly communications including reports, invoices, transmittals, and various other documents
  • Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
  • Maintains filing systems (electronic and physical) with a focus on document control
  • Supports the team with material purchases and PO tracking
  • Help manage the safety app or other documentation in Prime
  • Reports to the Corporate Safety Director, or as designated
  • Other duties as assigned

Requirements:

  • Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
  • Strong organizational skills
  • Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
  • Ability to effectively interact with the construction industry personnel and home office staff members
  • Experience organizing, maintaining, and logging documents
  • Ability to maintain confidentiality
  • Previous successful experience in a construction office environment
  • Team mentality
  • 2-3 years in an administrative role
  • Experience in a construction environment or similar industrial setting
  • High school diploma required

Nice to have:

  • Experience reading construction drawings a plus, but not required
  • Previous experience working in safety is a plus, but not required
What we offer:
  • Competitive salary
  • Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
  • Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
  • Profit sharing
  • Discretionary annual bonus
  • Paid vacation and holidays
  • Harder University training and development, as well as other paid professional development opportunities
  • Team environment that promotes individual growth
  • Eligible for per diem

Additional Information:

Job Posted:
January 10, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Safety Administrative Assistant

Building Safety Administrator

Are you passionate about building safety and compliance? We are seeking a motiva...
Location
Location
United Kingdom , Liverpool
Salary
Salary:
13.00 - 13.50 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in an administrative role, ideally within the building safety or construction industry
  • Strong organisational skills and attention to detail
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Ability to work independently and as part of a team
  • A proactive approach to problem-solving and decision-making
Job Responsibility
Job Responsibility
  • Assist in the administration of building safety records and documentation
  • Support the Building Safety team in maintaining compliance with regulations and standards
  • Organise and manage safety inspections and audits, ensuring all necessary paperwork is completed accurately
  • Facilitate communication between stakeholders, including contractors, residents, and regulatory bodies
  • Prepare reports and presentations related to building safety matters
  • Maintain and update databases and filing systems relevant to building safety documentation
  • Assist in the development and implementation of safety policies and procedures
  • Provide administrative support to senior management as needed
What we offer
What we offer
  • Hybrid Working: Enjoy the flexibility of working both remotely and in the office
  • Competitive Pay: Earn between £13.00 and £13.50 per hour, depending on experience
  • Professional Development: Opportunities for training and skills development
  • Supportive Environment: Join a dedicated team that values collaboration and innovation
  • Employee Wellbeing: Access to mental health support and wellness programmes
  • Fulltime
Read More
Arrow Right

Quality, Health & Safety Admin Assistant

As Quality, Health, Safety & Environmental Admin Assistant, you'll support the Q...
Location
Location
United Kingdom , Chessington
Salary
Salary:
25000.00 - 32000.00 GBP / Month
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organisational skills and keen attention to detail
  • A strong work ethic and a positive attitude
  • Numerate with the ability to work efficiently under pressure
  • Proficiency in the MS Office package
  • Experience with Salesforce is desirable but not essential
  • Previous experience in the medical sector is a plus but not mandatory.
Job Responsibility
Job Responsibility
  • Coordinate facilities management alongside the office manager
  • Update and maintain supplier documentation on both the server and Salesforce
  • Manage MIA cards and DBS checks
  • Maintain and update training records
  • Record feedback cases and assist with company awareness communications
  • Coordinate cybersecurity requirements for annual audits
  • Support the Manager during audits
  • Assist in administrative tasks for BCORP and Data Protection projects
  • Collect data for sustainability initiatives, including the Carbon Reduction Plan
  • Support PAQ requests and assist in price updates
What we offer
What we offer
  • Be part of this vibrant team dedicated to excellence
  • Contribute to meaningful projects that make a difference
  • Develop your skills in a supportive environment
  • Enjoy a full-time position with opportunities for professional growth.
  • Fulltime
Read More
Arrow Right

Health and safety administrator

Part-time Health & Safety Administrator role for a real estate commercial proper...
Location
Location
United Kingdom , London
Salary
Salary:
15.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational skills and attention to detail
  • Excellent communication abilities, both verbal and written
  • A proactive approach to problem-solving and the ability to work collaboratively
  • Familiarity with health and safety regulations and compliance standards
  • Previous experience in a health and safety role is a plus
Job Responsibility
Job Responsibility
  • Coordinate the program of site inspections and audits across all managed properties
  • Support the health and safety management system in alignment with departmental and business compliance plans
  • Prepare compliance reports for discussion at relevant committee and Board meetings
  • Collaborate with third-party providers to arrange health and safety audits for managed buildings
  • Manage the delivery of agreed training programs and maintain a training attendance matrix
  • Monitor the group H&S email, responding to inquiries and escalating issues as needed
  • Oversee the supply, ordering, and distribution of Personal Protective Equipment (PPE)
  • Complete various administrative tasks including systems use, filing, inventory management, and room bookings
  • Schedule monthly reviews with H&S consultants and facilitate bi-annual SRM meetings
  • Ensure compliance with all internal procedures and policies
What we offer
What we offer
  • Supportive environment
  • Cheerful yet professional atmosphere
  • Equal opportunities employer
  • Parttime
Read More
Arrow Right

Health and safety administrator

Part-time Health & Safety Administrator role for a real estate commercial proper...
Location
Location
United Kingdom , London
Salary
Salary:
15.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational skills and attention to detail
  • Excellent communication abilities, both verbal and written
  • A proactive approach to problem-solving and the ability to work collaboratively
  • Familiarity with health and safety regulations and compliance standards
  • Previous experience in a health and safety role is a plus
Job Responsibility
Job Responsibility
  • Coordinate the program of site inspections and audits across all managed properties
  • Support the health and safety management system in alignment with departmental and business compliance plans
  • Prepare compliance reports for discussion at relevant committee and Board meetings
  • Collaborate with third-party providers to arrange health and safety audits for managed buildings
  • Manage the delivery of agreed training programs and maintain a training attendance matrix
  • Monitor the group H&S email, responding to inquiries and escalating issues as needed
  • Oversee the supply, ordering, and distribution of Personal Protective Equipment (PPE)
  • Complete various administrative tasks including systems use, filing, inventory management, and room bookings
  • Schedule monthly reviews with H&S consultants and facilitate bi-annual SRM meetings
  • Ensure compliance with all internal procedures and policies
What we offer
What we offer
  • Supportive environment
  • Cheerful yet professional atmosphere
  • Equal opportunities employer
  • Reasonable adjustments available
  • Parttime
Read More
Arrow Right

Administrative Assistant

We are searching for a detail-oriented and proactive Administrative Assistant to...
Location
Location
United States , Honolulu
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2+ years of administrative or office coordinator experience (industry experience in energy, engineering, or utilities preferred)
  • High school diploma required
  • associate's or bachelor's degree preferred
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and familiarity with energy-specific platforms (SAP, Oracle, etc.) is a plus
  • Exceptional written and verbal communication skills
  • Strong organizational skills with high attention to detail
  • The ability to multitask and prioritize multiple deadlines in a fast-paced environment
  • Experience in handling confidential and sensitive information
Job Responsibility
Job Responsibility
  • Manage and maintain calendars, schedules, and appointments for department leaders and team members
  • Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials
  • Prepare and review correspondence, reports, presentations, and other documents
  • File and organize critical documents such as compliance reports, contracts, permits, and safety certifications
  • Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality
  • Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested
  • Act as the main point of contact for internal and external communications
  • Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy)
  • Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional
  • Assist in onboarding new employees and provide administrative support for training programs
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Administrative Assistant

As part of our growth, we are looking for an Administrative Assistant based in P...
Location
Location
Greece , Peania
Salary
Salary:
Not provided
capingelec.com Logo
CAP INGELEC
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Qualification in secretarial work or managerial assistance
  • At least 2 years of experience in office administration, ideally in the construction or engineering sectors
  • Advanced computer skills (Office Suite, Outlook, etc.)
  • Interpersonal skills, organization, and adaptability
  • Speaking fluently Greek and English
Job Responsibility
Job Responsibility
  • Handling telephone switchboard calls and managing mail
  • Drafting, proofreading or translating administrative documents
  • HR administrative handling (collect and update employees administrative documents)
  • Collecting and reviewing subcontractor administrative documentation
  • Preparing, performing and ensuring a smooth onboarding on site
  • Performing administrative tasks (organizing meetings, drafting minutes, follow-ups, tracking tables, etc.)
  • Ensuring proper organization and archiving of supplier documentation, contracts, amendments, invoices, etc.
  • Overseeing the site’s Health & Safety administrative follow-up (managing personal protective equipment, etc.)
  • Ensuring the smooth functioning of the base of operations (supplies, service providers, etc.)
  • Fulltime
Read More
Arrow Right

Administrative Assistant - Legal Affairs

Performs a broad range of administrative and operational support duties to assis...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.t-mobile.com Logo
T-Mobile
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 2-4 years of experience in a similar role with administrative support in professional office setting
  • Comfortable with constant change, including frequently shifting calendars
  • Ability to manage competing priorities with grace, while displaying a professional demeanor
  • Demonstrates extreme flexibility and willingness to serve on call
  • Well-developed social skills, intelligent, clear-thinking, resourceful
  • Demonstrates expert ability to proactively prioritize, plan, schedule and organize multiple projects simultaneously
  • Emotional maturity: respects others’ point of view and is in control of emotions. Skilled in conflict resolution
  • Adept at using a variety of mobile communication devices including tablets. Highly proficient in the use of texting and instant messaging. Advanced knowledge and use of MS Office (Word, Excel and Outlook). Intermediate PowerPoint skills
  • Demonstrates expert level understanding of correct grammar and is able to fluently convey complex issues in written correspondence
  • High level of interpersonal skills and emotional intelligence
Job Responsibility
Job Responsibility
  • Seve as the first point of contact for office-related inquiries, supplies and facilities issues, engaging third-party suppliers as needed. Greet and assist on-site guests
  • Oversee office vendors, ensuring adherence to scope of work and escalating maintenance issues to building management. Communicate effectively with building management to coordinate vendor access, loading dock reservations and freight deliveries
  • Participate in planning and executing company and Government Affairs events in collaboration with the GA executive assistants
  • Provide administrative support to multiple departments in the DC office including Government Affairs, Legal and T-Mobile for Business. Troubleshoot IT and AV issues (e.g., Webex, video conferencing) in the absence of IT support
  • Support employee onboarding and offboarding logistics, including access badges, workspace setup and IT coordination
  • Maintain inventory and detailed cost tracking for office supplies, beverages and snacks
  • Facilitate internal DC office communications and ensure consistent execution of operational protocols. Create, proofreads, and updates documents, spreadsheets, and presentations using Microsoft Office Suite
  • Lead the DC office emergency response team and plan safety drills
  • Manage all aspects of conference room logistics, including scheduling, setup, AV preparation, catering coordination and post-meeting cleanup
  • Also responsible for other Duties/Projects as assigned by business management as needed
What we offer
What we offer
  • competitive base salary and compensation package
  • annual stock grant
  • employee stock purchase plan
  • 401(k)
  • access to free, year-round money coaches
  • medical, dental and vision insurance
  • flexible spending account
  • 401(k)
  • employee stock grants
  • employee stock purchase plan
  • Fulltime
Read More
Arrow Right

Administrative assistant

We are seeking a highly organised and detail-oriented Administrative Assistant w...
Location
Location
United Kingdom , Basingstoke
Salary
Salary:
27000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A Level in Chemistry or equivalent scientific qualification
  • Previous experience in an administrative or office support role
  • Strong attention to detail and excellent organisational skills
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Good communication skills and a proactive attitude
Job Responsibility
Job Responsibility
  • Provide administrative support to the technical and operations teams
  • Maintain accurate records and documentation related to chemical data and compliance
  • Assist with scheduling, reporting, and internal communications
  • Liaise with suppliers and clients regarding chemical-related queries
  • Support health & safety and regulatory documentation processes
  • General office duties including filing, data entry, and correspondence
What we offer
What we offer
  • Competitive salary
  • Opportunities for training and development
  • Friendly and supportive team environment
  • Convenient location with good transport links
  • Fulltime
Read More
Arrow Right