CrawlJobs Logo

Remote Administrative Assistant

https://www.roberthalf.com Logo

Robert Half

Location Icon

Location:
United States , Chicago

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We are looking for a dedicated Remote Administrative Assistant to provide high-level administrative and operational support to executives and client teams within a dynamic organization. This position requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities effectively. As this is a contract-to-permanent role based in Chicago, Illinois, you will play a vital role in ensuring seamless coordination of schedules, communication, and project execution while working collaboratively with stakeholders across different time zones.

Job Responsibility:

  • Manage executive calendars, schedule meetings, and coordinate logistics to ensure efficient time management
  • Organize and oversee travel arrangements, including booking flights, accommodations, and transportation
  • Facilitate the preparation of client-facing materials, such as meeting agendas, minutes, and follow-up reports
  • Track key deliverables, action items, and compliance documentation to maintain project accuracy and accountability
  • Collaborate on event planning and invitations, ensuring timely execution and attention to detail
  • Ensure consistent communication with clients and stakeholders, addressing inquiries and prioritizing tasks effectively
  • Support routine billing and administrative processes, including conflict-check procedures under guidance
  • Maintain and update process documentation, providing basic reporting as required
  • Coordinate with team members across multiple locations to ensure smooth operations and alignment
  • Assist executives with ad-hoc projects and requests, demonstrating flexibility and proactive problem-solving

Requirements:

  • Proven experience in supporting executives or senior-level professionals in a fast-paced environment
  • Strong organizational skills with exceptional attention to detail and ability to manage competing priorities
  • Demonstrated capability to handle multiple tasks simultaneously while maintaining professionalism
  • Excellent communication and interpersonal skills to interact effectively with clients and team members
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  • Bachelor's degree preferred, though equivalent experience or an associate degree will be considered
  • Coachable and eager to learn, with a proactive approach to problem-solving and task execution

Nice to have:

  • Familiarity with marketing technology platforms such as Salesforce is advantageous
  • Law firm experience highly encouraged
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Access to top jobs, competitive compensation and benefits
  • Free online training

Additional Information:

Job Posted:
February 13, 2026

Employment Type:
Fulltime
Work Type:
Remote work
Icon
Robert Half - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Remote Administrative Assistant

Executive Administrative Assistant

To provide day-to-day support for the Global Data & Analytics and Global Foodser...
Location
Location
United States of America , Charlotte
Salary
Salary:
Not provided
https://www.circlek.com Logo
Circle K
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent plus 2+ years' work experience in fast paced corporate setting
  • Highly proficient with Microsoft Office applications, specifically Word, Excel, Outlook, and PowerPoint
  • Knowledge of administrative and clerical procedures including typing, records management and data entry
  • Strong organizational skills with ability to manage multiple priorities and deadlines
  • Excellent communication skills (written and verbal), professionalism, customer service focus, and business acumen
  • Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner
  • Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals
  • Ability to work with executives remotely
  • Experience in organizing travel, including international entry documentation and support
  • Open to working flexible hours on an ad hoc basis if needed, which could include evenings, weekends, and/or select holidays as needed
Job Responsibility
Job Responsibility
  • Provide day-to-day support for the Global Data & Analytics and Global Foodservice Executives and teams
  • Manage calendars, coordinate meetings and travel, handle correspondence
  • Serve as a key liaison across departments and with external partners
  • Organize and facilitate team events and activities
  • Organize workload to meet internal and external departmental deadlines
  • Prioritize, screen, route and answer routine correspondence
  • Screen and direct employees and visitors
  • Take, transcribe, compose, edit, and send correspondence
  • Maintain and update departmental files, records and publications
  • Maintain executives' calendar, schedule appointments, coordinate meetings and travel itineraries
  • Fulltime
Read More
Arrow Right

Sr. Administrative Assistant

Immediate opportunity for a Sr. Administrative Assistant in Norfolk, Virginia. I...
Location
Location
United States , Norfolk, Virginia
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 5 years of experience in a similar role within the Real Estate Property/Facilities Management industry
  • Extensive proficiency with Microsoft Office and Adobe
  • Ability to design and manage Banner Ads for promotional purposes
  • Familiarity with Cisco Webex Meetings for efficient remote communication
  • Experience with Concur for travel and expense management
  • Knowledge of CRM systems for maintaining and improving customer relationships
  • Proficiency in About Time for effective time tracking and management
  • Understanding of Budget Processes to assist in financial planning and control
  • Strong Calendar Management skills to organize and schedule appointments
  • Excellent Communication skills for effective internal and external interactions
Job Responsibility
Job Responsibility
  • Efficient handling of incoming calls, screening inquiries, and welcoming visitors
  • Accurately process, maintain, and update customer credit records
  • Support the administrative team by stepping in during PTO, illness, and vacancies
  • Efficiently process administrative tasks such as printing, scanning, faxing, and filing documentation
  • Prepare and redline agreements like leases, renewals, modifications, terminations, and commissions, among others
  • Compose and circulate written and electronic correspondence related to the preparation, execution, and administration of agreements
  • Operate mailroom equipment when necessary and manage all aspects of monthly Sales, Leasing & Brokerage meetings
  • Utilize advanced knowledge of electronic office equipment and software including Office Suite, Internet, Adobe Acrobat, RingCentral, and others
  • Maintain and audit file setup and database entries, ensuring all data are organized and up to date
  • Provide general IT troubleshooting support and order office equipment as required
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Executive Assistant

We are seeking a highly organized and professional part time Executive Assistant...
Location
Location
United States , Wexford, PA
Salary
Salary:
24.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience as an executive assistant or similar administrative role preferred
  • Excellent verbal and written communication skills
  • Strong organizational skills and attention to detail
  • Comfortable speaking on the phone and representing the executive professionally
  • Experience or interest in nonprofit and fundraising work is a plus
  • Tech-savvy
  • comfortable with calendar apps, email, and remote collaboration tools
Job Responsibility
Job Responsibility
  • Manage and maintain the executive’s calendar, including scheduling and confirming appointments
  • Draft, proofread, and manage written communications on behalf of the executive
  • Handle email and phone correspondence professionally and promptly
  • Coordinate and set up meetings and appointments, both virtual and in-person
  • Communicate on behalf of the executive with internal teams and external partners
  • Assist in planning and executing fundraising activities and donor outreach
  • Conduct follow-ups and ensure smooth day-to-day operations
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
  • Parttime
Read More
Arrow Right

Personal Assistant

Part-time Personal Assistant role supporting a busy owner in the facilities mana...
Location
Location
United Kingdom , London
Salary
Salary:
35000.00 - 40000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised and proactive
  • Patient and calm
  • Flexible to work 2-3 days a week with adaptable hours
  • Experienced in admin with diary management
  • Exposure to councils or government processes
  • Tech-savvy and comfortable working remotely
  • Comfortable using digital tools like OneDrive
  • Strong communicator
  • Resourceful and efficient
  • Experience dealing with councils or government bodies
Job Responsibility
Job Responsibility
  • Diary & Email Management: organise appointments, prioritise tasks, and streamline communication
  • Administrative Support: Handle document management, online filing, and general organisation
  • Research Tasks: Conduct research and gather information for tasks such as setting up pensions and health insurance
  • Council & Government Liaison: Assist with property administration, engage with local councils, and manage Land Registry submissions
  • Property Admin: Support rental property management and property development projects
  • General Support: Tackle miscellaneous tasks to help alleviate pressure from the owner
What we offer
What we offer
  • Flexible part-time hours
  • Fully remote role
  • Varied, interesting workload
  • Opportunity to make a direct impact
  • Autonomy and trust
  • Equal opportunities employer
  • Parttime
Read More
Arrow Right

Personal Assistant

Ongoing temporary Personal Assistant position providing organisational, administ...
Location
Location
United Kingdom , London
Salary
Salary:
18.00 - 20.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Highly organised & proactive
  • Calm & patient
  • Flexible - Happy working 2-3 days per week with adaptable hours
  • Experienced - Previous admin, diary management, or council/government exposure is a strong advantage
  • Tech-savvy - Comfortable working remotely and using digital tools like OneDrive
  • A strong communicator - Clear, confident, and able to keep tasks on track
  • Resourceful & efficient - Able to research and complete tasks independently
Job Responsibility
Job Responsibility
  • Diary & Email Management: Coordinate appointments, prioritise actions, and maintain smooth communication
  • Administrative Support: Manage documents, handle online filing, and organise day-to-day tasks
  • Research Tasks: Support the owner with research into pensions, health insurance, and other operational needs
  • Council & Government Liaison: Assist with property-related admin, liaising with councils, and processing Land Registry submissions
  • Property Administration: Contribute to rental property oversight and property development work
  • General Support: Take on ad hoc tasks to reduce pressure on the owner and keep projects moving
What we offer
What we offer
  • Flexible part-time hours (2-3 days per week)
  • Remote working with occasional in-person meetings
  • A varied, interesting, and meaningful workload
  • The chance to directly support a growing operation
  • Autonomy and trust from day one
  • Parttime
Read More
Arrow Right

Executive Assistant

Executive Assistant role supporting leaders in Markets & Transformations org, in...
Location
Location
Australia , Sydney; Brisbane
Salary
Salary:
Not provided
https://www.atlassian.com Logo
Atlassian
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders
  • ability to report into and take direction from your EA team lead
  • focus on solutions and navigating change
  • ability to manage conflicting priorities and prioritising demands
  • experience planning remote and in-person events and meetings at scale
  • ability to make decisions based on data and experience
  • keen to drive impact
Job Responsibility
Job Responsibility
  • calendar management
  • email management
  • travel and expense administration
  • partnering with leaders to manage their time and prepare for meetings
  • building trusted relationships with internal and external partners
  • preparing agendas and running meetings
  • organising virtual and in-person events
  • leading ad hoc projects
  • contributing to Leadership Ops meetings
What we offer
What we offer
  • health coverage
  • paid volunteer days
  • wellness resources
  • Fulltime
Read More
Arrow Right

Executive Assistant to Chief Strategy Officer

We are looking for a smart, proactive, and highly organized Executive Assistant ...
Location
Location
India; Philippines
Salary
Salary:
Not provided
hikinex.com Logo
Hikinex
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 1 year of experience as an Executive Assistant, ideally supporting a C-level executive, director, or decision-maker
  • Strong organizational, time management, and project management skills
  • Excellent written and verbal communication skills
  • Tech-savvy with experience using collaboration tools (Google Workspace, Microsoft Office, project management software)
  • Able to work independently, multitask, and adapt in a fast-paced environment
  • Proactive, resourceful, and solution-oriented mindset
  • Comfortable working remotely and aligned with US business hours (PST)
Job Responsibility
Job Responsibility
  • Provide comprehensive administrative and operational support to the Chief Strategy Officer
  • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
  • Prepare meeting materials, agendas, and ensure follow-up on action items
  • Support project management tasks, tracking deliverables, and ensuring deadlines are met
  • Handle email correspondence, draft communications, and prioritize urgent matters
  • Serve as the primary point of contact for internal and external stakeholders on behalf of the CSO
  • Conduct research, prepare reports, and assist with strategic initiatives as required
  • Anticipate the needs of the CSO and proactively address challenges
  • Maintain confidentiality and discretion at all times
What we offer
What we offer
  • Remote work flexibility
  • Opportunity to work closely with executive leadership, particularly in strategy and operations
  • A dynamic, supportive, and growth-oriented work environment
  • Fulltime
Read More
Arrow Right

Virtual assistant

Join Our Virtual Assistant Talent Pool. Work from Home | Contract & Project-Base...
Location
Location
Canada , Kamloops
Salary
Salary:
Not provided
excel.bc.ca Logo
Excel Personnel Inc.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in administration, coordination, or executive support
  • Excellent communication and organizational skills
  • Tech-comfortable: familiar with Google Workspace, Zoom, Slack, or similar tools
  • Self-directed with a high level of professionalism
  • Located in Canada with a stable internet connection and home office setup
Job Responsibility
Job Responsibility
  • Email and calendar management
  • Customer service and inbox support
  • Data entry and spreadsheet organization
  • Social media scheduling and engagement
  • CRM maintenance and light project coordination
  • Travel planning, appointment booking, and other administrative tasks
  • Parttime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy