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Working closely with the Senior Recruitment Manager, the Recruitment Coordinator is responsible for running the day-to-day recruitment administration engine — ensuring recruitment activity is organised, accurate, timely and delivered to a consistently high standard. This is a critical role in enabling high-quality, fair and inclusive hiring at volume and crucially at pace.
Job Responsibility:
Coordinating end-to-end recruitment administration across all roles
Supporting the advertising of roles across internal and external job boards
Managing interview and assessment scheduling across complex diaries, including multi-panel and multi-stage processes
Acting as the primary point of contact for candidates, ensuring clear, professional and timely communication throughout the recruitment process
Preparing and issuing interview packs, scoring grids, assessment instructions and panel guidance
Tracking applications, interviews, assessments and outcomes accurately through our Applicant Tracking System (Talos)
Providing first-line triage of the UK & Ireland 2028 careers inbox and escalating queries where appropriate
Coordinating the administration of structured interviews and job-related assessments
Liaising with external assessment providers to support smooth delivery
Supporting the consistent application of agreed selection criteria and scoring frameworks
Collating interview feedback, securely storing interview notes and maintaining audit-ready records
Developing a strong working understanding of assessment and selection methodologies and how they support fair, evidence-based hiring
Requirements:
Experience coordinating complex, high-volume administrative processes end to end
Strong organisational capability and confidence managing multiple priorities and deadlines
Confidence working with systems, data and documentation
The ability to handle sensitive information with discretion and sound judgement
A genuine interest in recruitment, assessment and selection
Strong competence in Microsoft Word, Excel and PowerPoint
Confidence coordinating interviews and assessments using tools such as Outlook and Microsoft Teams
Ability to produce and maintain accurate recruitment documentation
Understanding of GDPR and the importance of handling candidate data securely and appropriately
Nice to have:
Recruitment coordination experience
Transferable experience from areas such as HR operations, professional services, education, public sector or complex project coordination