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Recruiting and Workplace Coordinator

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FloQast

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Location:
United States, San Jose

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

25.00 - 35.00 USD / Hour
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Job Description:

We are looking for a Recruiting and Workplace Coordinator for a 6 month full-time contract in our San Jose Office. In this unique dual administrative role, you will be the friendly front desk reception coordinator and will be working with our R&D team on interview coordination and day-of interview support. This role has a requirement of working in office 5 days per week. Visa sponsorship is NOT available at this time.

Job Responsibility:

  • Create a positive, professional and welcoming candidate experience and represent FloQast throughout the hiring cycle with: timely and respectful follow ups to candidates, attention to detail in written and verbal communication accurate scheduling of interviews, and ensuring data integrity in our ATS
  • Successfully manage a high volume of scheduling phone interviews and on-site interviews for our R&D teams in San Jose
  • Maintain exceptional records and notes within our Applicant Tracking System (Lever)
  • Develop and maintain strong relationships with our internal hiring teams and interviewers to ensure a smooth process
  • Assist with optimization and maintenance of our Applicant Tracking System
  • Ensure candidates are moved through the pipeline and responded to in a timely and accurate manner
  • Support the Recruiting team with process optimization projects and ad hoc opportunities
  • First point of contact for building services, facilities and utilities maintenance, and vendors
  • Responsible for reception services at the San Jose office, including meet and greet visitors, field incoming phone calls, and managing traffic in and out of the office
  • Present to greet visitors at the front door and direct them to the appropriate person
  • Answer and direct general phone calls to the Company line
  • Daily collection and distribution of mail and packages
  • Responsible for maintaining appearance in occupied spaces at the San Jose office including workstations, kitchen, conference rooms etc. to create a welcoming environment while providing best in class support for all FloQast employees
  • Own ordering and coordination of recurring lunches, and other ad hoc lunches as needed, as well as ordering and maintaining office supplies and well-stocked kitchen
  • Co-ordinate and handle invoices, Credit card expenses and managing the office budget
  • Liaise with external office suppliers and the office building management.

Requirements:

  • 1-2 year minimum experience specifically in a Talent Acquisition Coordinator role, and/or Office Administrator role
  • Experience with Lever or similar Applicant Tracking System required
  • Ability to manage a high volume of scheduling and coordinating is required
  • Excellent time management and organization with the ability to prioritize work
  • Ability to multi-task and function in a fast-paced environment
  • Exceptional customer service focus with excellent written and verbal communication skills with attention to detail
  • Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation
  • Proactive problem solver who is detail-oriented.

Additional Information:

Job Posted:
December 08, 2025

Employment Type:
Fulltime
Work Type:
On-site work
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