Reception & Office Support Specialist Job at Office Angels (London)

Office Administrator

We are seeking a highly organized, proactive, and detail-oriented Office Adminis...

Location

Saudi Arabia , Riyadh

Salary:

Not provided

LivaNova

Expiration Date

Until further notice

Requirements

Proven experience as an Office Administrator, Administrative Specialist, or similar role
Fluent in both Arabic and English
Excellent organizational and multitasking abilities
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools
Ability to handle sensitive information with confidentiality and professionalism
Problem-solving mindset with attention to detail
Willingness and ability to work a flexible schedule when necessary
Proven track record of demonstrating knowledge and understanding of compliance topics
Bachelor's degree from an accredited university or college (or a high school diploma)

Job Responsibility

Provide office leadership and administrative support to the team
Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information
Manage day-to-day office operations and ensure a well-organized and professional environment
Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping
In coordination with HR, management of employment contracts through the online portal, management and maintenance of employees Visa/work permits
Monthly payroll process management in coordination with HR and Finance
Supervise and support administrative staff and office reception as needed
Act as the primary point of contact for office vendors, service providers, and building management
Maintain and manage office budgets, expenses, and petty cash
Assist with onboarding new employees, including workstation setup and orientation

Fulltime

New

Workplace Experience Support Specialist

The Location Services Specialist supports the day‑to‑day workplace experience fo...

Location

United States of America , St. Louis

Salary:

20.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or GED required
Associate degree or 2+ years of relevant experience preferred
0–3 years of experience in a related field
Ability to effectively manage multiple tasks
Experience in a professional office environment preferred
Strong communication skills with diverse audiences
Intermediate Microsoft Office skills
ability to learn new software
Basic knowledge of facilities management
Excellent organizational, prioritization, and time management skills

Job Responsibility

Partner with building management on security, workplace safety, environmental sustainability, landlord forms, special space requests, and maintenance needs
Reconcile monthly parking and extra service billing
Perform daily walk‑throughs and follow up on facility issues
Execute processes outlined in the location services playbook
Request bids for facility work from internal resources, building maintenance teams, and external vendors
Provide bid options to supervisors/managers for review and selection
Coordinate maintenance including HVAC, security systems, plants, carpets, furniture repairs, appliances, office equipment, and AED devices
Audit service invoices and submit for processing
Manage and replenish office supply inventory
Determine cost‑efficient purchasing options and ensure compliance with approved vendor programs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Office Admin Specialist

The Office Administration Specialist serves as the first impression of the compa...

Location

United States , Louisville

Salary:

Not provided

Atria Senior Living

Expiration Date

Until further notice

Requirements

High School diploma or General Education Degree (GED) required
associate or bachelor’s degree preferred
Must successfully complete all Atria specified training programs
Two (2) or more years of previous office experience
phone system experience preferred
Excellent verbal and written communication skills
Strong customer service skills
Basic computer skills required including experience using Microsoft Office and Excel
Demonstrated ability to learn and utilize technology, including phone systems and mailing and shipping processes

Job Responsibility

Answer and route all incoming phone calls
Greet and route all visitors to the appropriate parties
Create, track, retrieve and cancel Visitor and Employee access badges
Manage anniversary badges for employees
Maintain receptionist policies and procedures
Serve as back-up if necessary for all mail room functions
Serve as the primary point of contact for all facility related issues
Maintain current floor plans for Support Center
Support the coordination of internal office moves involving employees, furniture, and computers
Order office and mail room supplies

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

New

Workplace Experience Support Specialist

The Location Services Specialist supports the day‑to‑day workplace experience fo...

Location

United States , St. Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or GED required
Associate degree or 2+ years of relevant experience preferred
0–3 years of experience in a related field
Ability to effectively manage multiple tasks
Experience in a professional office environment preferred
Strong communication skills with diverse audiences
Intermediate Microsoft Office skills
ability to learn new software
Basic knowledge of facilities management
Excellent organizational, prioritization, and time management skills

Job Responsibility

Partner with building management on security, workplace safety, environmental sustainability, landlord forms, special space requests, and maintenance needs
Reconcile monthly parking and extra service billing
Perform daily walk‑throughs and follow up on facility issues
Execute processes outlined in the location services playbook
Request bids for facility work from internal resources, building maintenance teams, and external vendors
Provide bid options to supervisors/managers for review and selection
Coordinate maintenance including HVAC, security systems, plants, carpets, furniture repairs, appliances, office equipment, and AED devices
Audit service invoices and submit for processing
Manage and replenish office supply inventory
Determine cost‑efficient purchasing options and ensure compliance with approved vendor programs

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan
free online training

Fulltime

Business Development Specialist

The Business Development Specialist, DC Office will support and develop the offi...

Location

United States , Washington, DC

Salary:

85000.00 - 100000.00 USD / Year

Baker McKenzie Italy

Expiration Date

Until further notice

Requirements

A bachelor's degree is required, preferably in marketing, communications, marketing, business, or a related field
Strong experience in marketing, or another relevant field preferably in a professional services environment and with partners/senior executives
Excellent written and spoken communication and presentation skills
able to lead high-level client calls and present to senior stakeholders and partners
Self-motivated and independent, able to work with minimum supervision
Well-developed and sophisticated organization, communication, and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization
Able to build strong relationships and work in a collaborative environment
Organized, detail-oriented with strong project management skills
Able to work on multiple tasks with competing deadlines
Proficient in using Outlook, Microsoft Word, Excel, PowerPoint, Adobe Acrobat, or similar

Job Responsibility

Firm Profiling and Events: Work with the North America Business Development (NA BD) team, NA Clients team, industry and practice groups, events team, and others to develop, organize, coordinate and execute seminars, receptions, and special events taking place in the local market
Create and manage critical dates and timelines concerning local events and sponsorships
Draft and manage all internal and external communications for programs, liaise with the NA Communications team
Oversee maintenance of the office's client mailing list
External Engagements: Evaluate key sponsorships and networking opportunities with professional organizations and associations in the local market
Coordinate all deliverables associated with office-identified key sponsorships
Leverage the Firm's involvement to strengthen client relationships, and create client and attorney connections across the organizations
Business Development: Support the Washington, DC office by working independently and with the NA BD team to identify new business opportunities
Work with the industry and practice groups to develop cross-selling opportunities with key clients, and to implement strategies to capture those opportunities
Client Relationship Management: Work with the Clients team to support strategic client development projects, including the Firm's global client programs, and regional targeting initiatives

What we offer

medical
dental
vision
401(k) based on number of hours worked
bonus eligible

Fulltime

New

Admin officer

We've got a great opportunity for a long term temp role within the Medway Nation...

Location

United Kingdom , Chatham; Medway

Salary:

12.21 GBP / Hour

Brook-St Hiredonline

Expiration Date

Until further notice

Requirements

Administrative support experience
Commitment to equality and inclusion
Understanding of sensitive/confidential information handling
Ability to deal with people in crisis, distress, or displaying inappropriate/aggressive behaviour

Job Responsibility

Set up and maintain accurate people on probation and victim information on relevant approved databases
Ensure effective administration of referrals to and relationships between offender management, victims, interventions, service providers and external agencies
Prepare, maintain and collate case and other records, files and management information
Receive and distribute information and communications
Provide cover for an effective and efficient reception and telephone enquiry service
Act as single point of contact within unit for specialist area of work
Deal fairly, effectively and firmly with a range of people on probation
Make practical arrangements for the implementation of the Sentence Plan
Carry out enforcement administration
Issue petty cash/vouchers/warrants for travel costs

What we offer

Guaranteed interview for veterans or spouses/partners of military personnel who meet essential criteria
Guaranteed interview for candidates with a disability who meet essential criteria

Fulltime

New

Courtroom Specialist

We are looking for an organized and detail-oriented Courtroom Specialist to join...

Location

United States , Fort Lauderdale

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in administrative assistance or a similar role
Strong proficiency in answering inbound calls and managing communications
Ability to perform accurate data entry and maintain organized records
Familiarity with receptionist duties, including managing visitor interactions
Excellent organizational skills to oversee administrative office functions
Strong attention to detail and the ability to handle sensitive information
Proficient in using office software and tools for documentation and reporting
Effective communication and interpersonal skills to work collaboratively with others

Job Responsibility

Manage and maintain courtroom schedules, ensuring all proceedings are accurately documented
Handle inbound calls, providing clear and thorough communication to address inquiries
Perform data entry tasks with precision to maintain accurate records and databases
Oversee reception duties, including greeting visitors and directing them appropriately
Coordinate administrative office activities to support courtroom staff and operations
Compile and organize legal documents and correspondence for courtroom use
Monitor and update files to ensure compliance with legal and organizational standards
Collaborate with team members to address operational challenges and streamline processes
Prepare reports and summaries based on courtroom activities and administrative functions
Assist with other administrative tasks as needed to support the courtroom environment

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Medical Front Desk Specialist

This role focuses on providing reception and administrative support for Mental H...

Location

United States , St. Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with patient scheduling and medical front office operations
Familiarity with receptionist duties, including greeting and assisting clients
Proficiency in patient check-in procedures and basic medical terminology
Knowledge of Microsoft Teams and NextGen systems for administrative tasks
Ability to schedule follow-up psychiatry appointments and provide reminder calls
Strong organizational skills to manage multiple tasks effectively
Excellent communication skills to interact with patients and healthcare professionals
Ability to maintain attention to detail in a fast-paced environment

Job Responsibility

Greet and assist individuals arriving for scheduled appointments or walk-in services
Facilitate patient check-ins and promptly notify healthcare providers of their arrival
Verify insurance coverage, confirm eligibility, and make reminder calls for upcoming appointments
Provide patients with resource information and assess their immediate needs for assistance or services
Coordinate services between the Mental Health Urgent Care and affiliated locations
Handle incoming faxes and lab results, ensuring proper documentation and processing
Participate in regular supervision sessions with the supervisor to address administrative needs
Attend monthly staff and unit meetings to stay informed and collaborate with the team
Maintain a clean and organized lobby and front desk area to ensure a welcoming environment
Process payments for client services and accurately scan documentation into NextGen systems

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Reception & Office Support Specialist

Office Angels

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 28, 2025

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Office Angels

Location:United Kingdom , London

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 28, 2025

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Job Posted:
March 28, 2025