Reception & Office Administrator

• Answer and direct incoming calls, take messages as needed
• Welcome and assist clients and visitors
• Manage deliveries, distribute post, and handle print room activities
• Prepare and service meeting rooms, including catering arrangements
• Conduct daily walkthroughs to ensure the office is clean, stocked, and ready for the day
• Maintain office supplies and groceries within budget
• Report maintenance issues and coordinate contractor access
• Perform health and safety checks
• Source quotes for new supplier contracts
• Organise monthly social events and internal communications
• File and chase supplier invoices
• Upload approved invoices for payment
• Administer expenses and prepare reports
• Reconcile company credit cards
• Prepare travel and mobile usage reports
• Track travel movements for tax residency purposes
• Assist with audit sample preparation
• Support with other ad-hoc finance tasks
• Coordinate travel bookings
• General filing, archiving, and data entry
• Assist with scheduling and document circulation
• Support ad-hoc projects
• Set up laptops and phones
• liaise with external IT support

• Minimum GCSEs (A*-C / 9-4) in English and Maths or equivalent
• Previous experience in reception or administration is beneficial but not essential
• Strong communication skills across all levels
• Confident problem-solver with a proactive, can-do attitude
• Proficient in Microsoft Office Suite

Previous experience in reception or administration