Reactive Maintenance Administrator Job at Office Angels (Sittingbourne)

Maintenance Administrator

Planet Recruitment have an exciting opportunity for an experienced Maintenance A...

Location

United Kingdom , Oxford

Salary:

32000.00 - 35000.00 GBP / Year

PLANET RECRUITMENT SERVICES LTD

Expiration Date

Until further notice

Requirements

Previous experience in a construction or facilities maintenance role is essential
Experience in a previous administrator position
Be highly organised
Able to organise your own workload
Knowledge of health and safety documentation
Applicants should have a working knowledge of Microsoft programmes, Excel and Word and have experience inputting data and creating reports

Job Responsibility

Organise meetings with contractors on site and diarise at the request of the Head of Maintenance or Maintenance Works Supervisor
Keep a record of estimates and invoices
Keep accurate COSHH records and ensure that risk assessments are kept up to date
Ensure any actions from fire, health & safety, insurance inspections are duly recorded and brought to the attention of the Head of Maintenance
Distribute information to contractors e.g. drawings and specs
Place orders with suppliers as requested by the Maintenance Supervisor and Head of Maintenance within approved financial limits
Schedule all legislative inspections e.g. lifting inspections, pressure systems, refrigeration FGas and gas safe certifications
Input monthly energy data
Play an active part in the Colleges evolving sustainability plan
Keep accurate records of planned and reactive maintenance, ensuring that maintenance of plant and equipment is undertaken at the correct intervals and assisting with the planning and co-ordinating of larger projects

Fulltime

Maintenance Planner Scheduler

The Maintenance Planner Scheduler will be responsible for the scheduling and pla...

Location

Ireland , Cork

Salary:

Not provided

BioMarin Pharmaceutical

Expiration Date

Until further notice

Requirements

High level of competency in Computerised Maintenance Management Systems
Previous maintenance scheduling / planning experience or 5 years Maintenance experience
Equivalent combination of technical 3rd level education with appropriate experience
Work related experience in GMP work in a Bio-pharmaceuticals or equivalent industry
Ability to plan electrical and mechanical repairs and maintenance work
Ability to identify and repair electrical and mechanical maintenance problems and administrate corrective action is a plus
Must be self-directed and possess the ability to work with diverse groups of people in a team environment
Good oral and written communication skills
Good analytical and problem solving skills
Good presentation and public speaking skills

Job Responsibility

Scheduling and planning of all maintenance activities on site
Key contact and liaison between all departments on site
Ensure all work requests are addressed and followed up in a timely manner
Responsible for both long range and short term scheduling and planning
Advanced user of the computerized management system (CMMS)
Responsible for assuring that all the departments’ electronic records are accurate and audit ready
Achieving continuous improvement and maintaining records and files essential to meaningful analysis and reporting of maintenance/reliability related matters
Planning and scheduling of all Maintenance activities, including reactive, proactive, calibrations and preventative maintenance both internally and externally
Conducting daily and weekly planning & scheduling meetings with customers to determine work order priorities
Analysing Preventative Maintenance Plans for accuracy and effectiveness

Fulltime

Maintenance Engineer

Reporting directly to the Maintenance Lead, you will be a key contributor to the...

Location

United Kingdom , Haverhill

Salary:

Not provided

Cooper Lomaz

Expiration Date

Until further notice

Requirements

GCSEs (or equivalent) including Maths and English
Comfortable using computers for maintenance records and administration
Awareness of working with hazardous chemicals and materials
Understanding of relevant health & safety regulations, including working at height and in hazardous or explosive environments
Basic tool craft skills, including grinding and welding
Strong communication, organisation and problem-solving skills

Job Responsibility

Carry out planned and reactive maintenance, servicing and associated administrative tasks
Support the Maintenance Lead with fault finding, troubleshooting and problem solving
Ensure a safe working environment through task-based risk assessments and adherence to company H&S procedures
Work collaboratively with other departments to align priorities and meet operational demands
Liaise with contractors and suppliers to ensure maintenance requirements are clearly communicated and delivered on time
Build strong working relationships with colleagues and external partners
Undertake additional duties as required to support site and business needs

What we offer

25 days holiday + bank holidays
Flexible working hours (7:30/8:30am start – 4:30/5:30pm finish)
Paid breaks (2 × 15 minutes per day)
Plenty of overtime, particularly during maintenance shutdown periods
Company pension scheme
Life assurance
Group income protection & critical illness cover
Health cash plan
Employee Assistance Programme
Personal incentive bonus scheme

Fulltime

New

Maintenance Administrator

Welcome to John Shepherd, we're known for moving people forward. As part of Lomo...

Location

United Kingdom , Derby

Salary:

25500.00 - 26500.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

A natural people person who can connect quickly with people in a genuine way
Someone who is driven to succeed and reliable
Someone who values integrity as a key value in business
A passion for delivering an amazing customer experience
Is naturally organised, diligent and a multi tasker
Thrives working in a fast paced, target driven environment where no two days are the same
Is articulate with strong negotiation skills

Job Responsibility

Help coordinate and handle all reactive maintenance that is received from Tenants on a daily basis
Control the job from start to finish liaising with Landlords, Tenants and Contractors
Effective communication across all channels, these being Landlord, Tenants, Contractors and your JSL Team
Use effective note taking using and within our CRM systems

What we offer

Discounts at over 900 retailers
Wellbeing centre with resources to help you get active, eat healthier, improve your financial wellbeing, and master your mental health
Employee Assistance Programme offers free counselling support sessions
Annual leave purchase scheme, where you can buy up to an extra 5 days of holiday
Smart Tech Scheme
Cycle2Work Scheme
Enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF
Special days and celebrations for length of service
Pension
Funding for professional qualifications

Fulltime

Facilities Management Coordinator

At Microlise, we are looking for a proactive and experienced Facilities Manageme...

Location

United Kingdom , Nottingham

Salary:

40000.00 GBP / Year

Microlise

Expiration Date

March 09, 2026

Requirements

Demonstrable experience in a Facilities or Caretaking role
Line management experience and proven ability to lead and develop a small, multi-disciplined team (Housekeeping/Security)
Proven hands-on practical experience in executing minor building maintenance, repairs, and upkeep (e.g., decorating, basic plumbing, minor electrical fixes)
Good working knowledge of Facilities Compliance and Best Practices, particularly related to building services and maintenance
Proven experience in managing external service contracts/SLAs
Strong understanding of waste management standards and Environmental Aspects
Proficiency in Microsoft Office Suite and experience using facilities management software systems
Clean driving license

Job Responsibility

Responsible for the management and development of the dedicated housekeeping staff and security
Manage team performance, scheduling, and service delivery to ensure high standards of site security and cleanliness
Responsible for executing and managing day-to-day scheduled and minor reactive maintenance tasks across UK sites for efficiency, ensuring minimal disruption to business operations
Responsible for performing minor repairs and managing the maintenance of the building fabric, utility services (electrical, plumbing, basic HVAC checks), and structural assets
Responsible for coordinating and managing all site grounds activity, including external landscaping, parking areas, and boundary upkeep
Responsible for monitoring site assets and buildings to ensure conformity to current and relevant legislation and management systems
Responsible for the management and evaluation of Service Level Agreements (SLAs) linked to site assets and contracts, ensuring contractors meet performance and quality standards
Responsible for controlling and managing all contractors and sub-contractors on-site, including the issuance of permits and overseeing activity until the return to normal service
Responsible for monitoring and tracking the allocated Facilities budget, identifying areas for cost savings and efficiency improvements
Responsible for creating and maintaining auditable reporting systems for facilities activities and performance metrics

What we offer

Full support and training
Access to our salary sacrifice EV Car Scheme
Great Place to Work certified
Private medical insurance with Vitality Health including rewards for members such as: Free Amazon Prime, Apple Watch, discounted gym membership and many more
25 days holiday, excluding bank holidays, increasing with service
Invested in employee health and well-being with over 20 mental health first aiders in the business
Employee Assistance Programmes
Free Costco membership, 20% off EE mobile and line rental, and other local discounts
Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards
Free Microlise Cresswell Racing Tickets, support British Superbikes

Fulltime

Property Administrator

As Property Administrator (Reactive Maintenance), you play a key role in the tea...

Location

United Kingdom , Blackburn

Salary:

Not provided

Cottons Hotel & Spa

Expiration Date

February 26, 2026

Requirements

Excellent verbal and written communication skills
Ability to develop strong relationships with key stakeholders
Ability to provide clear and reactive advice
Ideally have helpdesk experience in either the facilities or maintenance sector
Strong team player, able to work as part of a small team
Willing to go the extra mile
Computer literacy with a good working knowledge of Microsoft Office is essential

Job Responsibility

Handling calls from our pubs, inns & hotels as well our PMs, GMs & ABMs
Dealing with queries quickly and efficiently
Logging jobs on our maintenance portal ‘Access Maintain’ and ensuring they are attended to within given timescales and follow call up with contractors as appropriate
Ensuring our pubs, inns & hotels are updated on all jobs via courtesy calls and emails with updates on reactive, planned and quoted jobs
Sending weekly reports to contractors to ensure jobs are completed in a timely manner and that they adhere to key performance targets, with a particular focus on re-active maintenance
Developing and maintaining a monthly report on reactive maintenance ensuring a downward trend in overdue jobs which is reported to line manager
Developing a trend analysis report for Property Managers using access maintain system
Ensure contractor regulation information held by us is kept up to date, e.g. insurance documentation, safe contractor, H&S policy documentation
Processing all incoming invoices for the estates team to the relevant Property Manager
Raise all capex PO orders for projects

What we offer

A fun environment where you will receive the training and support to develop and progress
Stream - Ability to access up to 40% of your wages as you earn them
36.25 hours working week
Enhanced maternity and paternity pay
Employee Assistance Programme
Health cash plan with access to discounted perks
33 days annual leave
Discounted accommodation, food and drink in our beautiful properties across the country
Pension & Life assurance with access to high street discounts
Long service awards, including free meals and free stays with your friends or family

Fulltime

Facilities Administrator

As a Facilities Administrator, you'll be at the heart of our operations, ensurin...

Location

United Kingdom , Stanford-Le-Hope

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven admin experience (facilities maintenance background preferred)
Basic construction knowledge is a plus
Strong communication and interpersonal skills
Excellent organisational skills and attention to detail
Confident using MS Office
experience with job management systems is a bonus
Ability to manage multiple tasks and deadlines efficiently
A proactive, customer-focused mindset with a professional phone manner
Team player with a commitment to continuous learning and development

Job Responsibility

Manage and action a variety of reactive maintenance tasks, ensuring timely follow-up and resolution
Handle all admin for your client accounts: raise invoices, quotations, credit notes, and submit worksheets and reports
Maintain and update client portals, ensuring accuracy and reducing open job counts
Support Account Managers with quotations and proposals for additional works
Coordinate with engineers to ensure timely job completion and troubleshoot any issues
Monitor service performance and support improvements to enhance client satisfaction
Assist in delivering fabric maintenance projects on time and within budget
Provide full administrative support to senior staff and collaborate with help desk and account teams

What we offer

20 days annual leave + bank holidays
1 extra day of leave for every full year of service
Pension scheme
Excellent progression opportunities
Discretionary Christmas bonus
Newly refurbished office with a spacious kitchen and breakout area

Fulltime

Field Support Specialist

We’re looking for a highly organised and proactive Field Support Specialist to s...

Location

United Kingdom , London

Salary:

Not provided

Arrive

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills, with the ability to manage multiple tasks and priorities
Excellent communication skills, both written and verbal, with confidence liaising with internal teams and clients
Experience in an operational, administrative, project support, or field-based support role
High attention to detail and a structured approach to problem-solving
Comfortable working in a fast-paced, evolving environment where processes are being built and refined

Job Responsibility

Establish and implement a structured support function for the Field Operations Project Management team
Act as a central point of coordination for day-to-day requests from Regional Operations Managers, handling administrative and operational tasks efficiently
Support ad-hoc field operations requirements, responding quickly to changing business priorities
Create, implement, and maintain maintenance plans for locations within the YourParkingSpace managed estate
Track scheduled and reactive maintenance activities, ensuring visibility, accountability, and timely completion
Maintain accurate records of maintenance works, contractors, and site activity
Monitor, track, and support the delivery of business-critical operational deployments across the field
Assist Project Managers with coordination of tasks, timelines, documentation, and reporting
Ensure operational readiness for deployments by liaising with internal teams and external suppliers
Support client communication related to field operations, maintenance activities, and deployments

Reactive Maintenance Administrator

Office Angels

Location:
United Kingdom , Sittingbourne

Category:
Construction

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
July 11, 2025

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:July 11, 2025

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Job Posted:
July 11, 2025