Public Relations Manager/Public Information Officer

• Plan and oversee the sourcing and coordination of event spaces, including contracting with hotels and conference venues
• Recruit speakers, vendors, and exhibitors, ensuring all required documentation and agreements are in place
• Negotiate with suppliers and oversee the design and layout of event spaces, including vendor hall arrangements and décor
• Manage logistics for events, including pre-event planning, exhibitor kit creation, and on-site services
• Develop and produce conference materials such as brochures, announcements, and participant registration forms
• Create and execute marketing campaigns aimed at enhancing participant engagement in conferences and other bureau initiatives
• Compile data and prepare annual reports to summarize bureau activities and accomplishments
• Coordinate multiple suppliers and ensure smooth communication between stakeholders to meet event objectives
• Collaborate with teams to ensure deadlines are met and priorities are managed effectively
• Maintain detailed records and databases relevant to event planning and marketing activities

• Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Access
• Ability to work independently while also thriving in a collaborative team environment
• Excellent organizational skills and attention to detail, with the ability to handle shifting priorities
• Familiarity with electronic databases and data management tools
• Experience in customer service and issue resolution, demonstrating professionalism and adaptability
• Knowledge of online learning management systems and their application in event planning or training
• Prior experience preparing correspondence, reports, and other formal documentation
• Preferred familiarity with the Bureau of Emergency Medical Services and Trauma Systems or prior experience within the New York State Department of Health

Preferred familiarity with the Bureau of Emergency Medical Services and Trauma Systems or prior experience within the New York State Department of Health

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan