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Proposals Coordinator

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PSC Consulting

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Location:
United States

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Category:
Sales

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Contract Type:
Not provided

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Salary:

108000.00 - 152000.00 USD / Year
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Job Description:

The Proposal Coordinator plays a pivotal role in driving PSC’s growth by developing and managing high-quality, winning proposals across the full bid lifecycle. You will collaborate closely with technical teams, business development, finance, legal, and leadership to create compelling, client-focused proposals that align with PSC’s strategic objectives. From opportunity inception through to submission, you will ensure all proposal documentation meets client requirements, internal standards, and deadlines. Success in this role is measured by your ability to manage complex bid processes, influence outcomes through high-quality content and coordination, and help secure new business for the consultancy

Job Responsibility:

  • Manage the entire bid lifecycle while creating, developing, and upholding PSC bid standards
  • Work across multiple bids simultaneously, applying strong time management to meet internal and external deadlines
  • Prepare and submit proposals ensuring clarity, technical accuracy, and compliance with client requirements
  • Coordinate with technical experts to gather content, define project scopes, and develop methodologies
  • Write, edit, and format proposal documents including executive summaries, technical approaches, pricing, and project schedules
  • Analyze RFQs and customer inquiries to determine scope of work and required resources
  • Maintain and update proposal templates and documentation to reflect current offerings and pricing strategies
  • Work closely with Service Delivery teams to understand client needs and strategically position proposals
  • Facilitate proposal review meetings and manage contributions from cross-functional teams including Service Delivery, Finance, and Legal
  • Develop and manage proposal schedules, ensuring all milestones are achieved
  • Implement and maintain proposal tracking systems to monitor progress and outcomes
  • Lead post-bid reviews and drive continuous improvement of proposal processes and tools
  • Engage directly with clients to clarify requirements and provide additional information
  • Participate in contract negotiations
  • Lead client debriefs post-submission to gather feedback and strengthen future proposals
  • Ensure proposals comply with all internal and external legal, financial, and quality standards
  • Assess proposal risks and collaborate with relevant teams to mitigate them
  • Stay informed on industry trends and shifts in market demand
  • Research and identify bidding opportunities through tender portals, networking, and stakeholder engagement
  • Track RFP releases and key dates to keep PSC well-positioned with prospective clients
  • Track proposal outcomes, win/loss ratios, and key performance indicators
  • Provide insights and recommendations based on past proposals and industry trends
  • Act as a subject matter expert user for CRM (HubSpot)

Requirements:

  • Bachelor’s degree in engineering, Business, or a related field
  • 5+ years of proposal management experience in a consultancy environment (engineering or construction preferred)
  • Strong understanding of the Power industry and both technical and commercial project aspects
  • Exceptional written and verbal communication skills with strong attention to detail
  • Proven ability to manage multiple proposals under tight deadlines
  • Experience leading large, diverse, time-constrained bid teams on complex submissions
  • Proficiency with proposal management tools and Microsoft Office
  • High level of numeracy with comfort manipulating and analyzing data
What we offer:
  • BUPA private medical insurance
  • life insurance
  • annual income protection
  • 50% reimbursement of course fees up to a maximum of $5,000.00 a year

Additional Information:

Job Posted:
February 16, 2026

Employment Type:
Fulltime
Work Type:
Remote work
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