Proposals Administrator Job at Saunders International (Mulgrave)

Grants Management Specialist I

As a community, the University of Rochester is defined by a deep commitment to M...

Location

United States of America , Rochester

Salary:

23.06 - 32.29 USD / Hour

University of Rochester

Expiration Date

Until further notice

Requirements

Bachelor's degree in related field required
Minimum of 1 year of relevant experience in the analysis or dissemination of information required
Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants preferred
Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms preferred
CLASP certification, within 12 months required

Job Responsibility

Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies
Monitors grant expenditures to ensure compliance with sponsor regulations
Serves as pre- and post-award grant specialist for specific funding source, or multiple funding sources aligned to assigned grant submissions
Assists in managing the grant submission(s) associated with aligned projects
Works with IORA (Integrated Online Research Administration) complete the funding proposal, ensuring it is complete and accurate
Ensures all pieces for grant submission conform to the necessary format and adhere to regulatory guidelines
Follows up with faculty to ensure their publications are compliant with publishing body policies
Stays up-to-date on federal and University policies and regulations relating to research grant administration
Maintains proposal database and provides frequent updates to chair and administrative director on grant successes
Research potential funding opportunities for Department's faculty/investigators

Fulltime

Grants Administrator Analyst Senior

Under administrative review, facilitate the acquisition of extramural funding in...

Location

United States , Winston Salem

Salary:

35.50 - 53.25 USD / Hour

Advocate Aurora Health

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field with five years' experience in grants and contracts coordination or management
or, an equivalent combination education and experience
Excellent oral and written communication skills
Strong organization skills
Proven ability to manage multiple tasks
Must be a team player with focus on customer satisfaction
Ability to work independently and be self-motivated
Ability to maintain confidentiality

Job Responsibility

Facilitate the acquisition of extramural funding in Neurology in the preparation and submission of a high volume of proposals
Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management
Perform management level work directed toward the planning, development and evaluation of original and assigned projects
Key administrative leader for the Department of Neurology's Grants Program, industry trials, and other related extramurally funded activities
Provides leadership and overall administrative direction for planning, organizing, and directing all functions related to financial management, budgeting, accounting, reimbursement, payroll, purchasing, pre- and post- award grant budget management and financial planning/reporting for the Department of Neurology
Fosters effective relationships with all levels of administration, faculty and departments throughout the WFBMC as well as external organizations to coordinate business, accomplish directives, and facilitate the resolution of problems
Advises and represents the Department of Neurology in internal, institutional and external meetings and conferences involving matters of significance and strategic priority in areas of financial, administrative and operational initiatives
Serves as liaison to the research faculty, Chair, and Administrative Director to promote Department of Neurology research initiatives
Prepare, edit, and proofread final proposals
Provides expertise in developing budgets and preparing forms for the appropriate funding agencies

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Grants Administrator Analyst Senior

Under administrative review, facilitate the acquisition of extramural funding in...

Location

United States , Winston Salem

Salary:

35.50 - 53.25 USD / Hour

Advocate Health Care

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field with five years' experience in grants and contracts coordination or management
or, an equivalent combination education and experience
Excellent oral and written communication skills
Strong organization skills
Proven ability to manage multiple tasks
Must be a team player with focus on customer satisfaction
Ability to work independently and be self-motivated
Ability to maintain confidentiality

Job Responsibility

Facilitate the acquisition of extramural funding in Neurology in the preparation and submission of a high volume of proposals
Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management
Perform management level work directed toward the planning, development and evaluation of original and assigned projects
Key administrative leader for the Department of Neurology's Grants Program, industry trials, and other related extramurally funded activities
Provides leadership and overall administrative direction for planning, organizing, and directing all functions related to financial management, budgeting, accounting, reimbursement, payroll, purchasing, pre- and post- award grant budget management and financial planning/reporting for the Department of Neurology
Fosters effective relationships with all levels of administration, faculty and departments throughout the WFBMC as well as external organizations
Advises and represents the Department of Neurology in internal, institutional and external meetings and conferences
Serves as liaison to the research faculty, Chair, and Administrative Director to promote Department of Neurology research initiatives
Prepare, edit, and proofread final proposals
Provides expertise in developing budgets and preparing forms for the appropriate funding agencies

What we offer

Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program

Fulltime

Contracts Management Specialist

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

United States , El Segundo

Salary:

83300.00 - 157500.00 USD / Year

Boeing

Expiration Date

February 28, 2026

Requirements

Bachelor’s degree with 5+ years of contracts related experience – OR – Master’s degree with a 3+ years of contracts related experience
Knowledge of the FAR and DFAR, general knowledge of pre-award and post-award federal government contracting industry practices, techniques, and standards
Experience with various contract types, including cost plus, fixed price and time and materials required
Ability to demonstrate the skill and ability to perform moderately complex contracts administration tasks and support development of competitive proposals
Ability to develop solutions to a variety of problems of moderate scope and complexity and work under minimal supervision
This position requires an active U.S. Top Secret Security Clearance (U.S. Citizenship Required). (A U.S. Security Clearance that has been active in the past 24 months is considered active)

Job Responsibility

Interfacing with customers and business partners and conducting proposal preparation, contract negotiation, and contract administration within a portfolio of programs
Proposal preparation: examining proposal requirements, analyzing terms and conditions to evaluate risk, review Basis of Estimates (BOEs) for accuracy and completeness to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications
Contract administration: processing contractual documentation and reports, advising management of contractual rights and obligations, compilation and analyses of data and maintenance of historical information
Facilitating proper shipment, billing, and payment collection for deliveries and interfacing with DCMA as required
Preparing weekly and monthly reports and maintenance of assigned contracts
Duties may also include the preparation of proprietary information agreements, associate contractor agreements, export licenses/agreements and various types of memoranda
Understand and interpret FAR guidelines for specific contract types and manage flow downs

What we offer

medical
dental
vision
401k plan
Generous company match to your 401(k)
Industry-leading tuition assistance program pays your institution directly
Fertility, adoption, and surrogacy benefits
Up to $10,000 gift match when you support your favorite nonprofit organizations

Fulltime

Expert Level Acquisition Professional

ITC is a Woman Owned Small Business delivering exceptional consultation to the U...

Location

United States , Laurel

Salary:

150000.00 - 195000.00 USD / Year

Integrity Technology Consultants

Expiration Date

Until further notice

Requirements

TS/SCI with Poly required. (FS desired)
A Bachelor’s Degree with a business or technical focus is required
Fifteen (15) years of demonstrated combined experience in DoD/IC acquisition management, DoD/IC contracting, or DoD/IC contract management is required
Minimum of five years’ experience writing pre-solicitation documents in compliance with NSA/CSS Policy 8-2, including annexes, or another DoD Agency’s similarly guiding acquisition policy
Experience in DoD source selection desired
Minimum of three years’ experience guiding Major System Acquisition programs through the acquisition life cycle including preparation for multiple Milestone Decisions (Milestone Decisions A, B, C, IOC and/or FOC)

Job Responsibility

Acquisition Professionals (AP) provides acquisition support on functions for program management
Assists program managers in developing program documentation, creating program schedules, tracking program status, evaluating operational and technical alternatives, performing risk assessment and managing integrated product teams
Advice to Government on acquisition / solicitation / award strategy
Development / refinement of acquisition strategy, including drafting, documentation management, tracking of status, organizing meetings
Requirements phase gathering and documentation, including management and integration of contract requirements from multiple sources solicitation drafting / administration / strategy
RFI / RFP administration: tracking, documenting correspondence and questions from prospective vendors, support for industry day activities
Source selection administration: organizing proposal review process, administration of Government scoring, Government proposal review documentation management, etc.

What we offer

401K plan with company contributions (safe harbor and profit sharing)
11 Federal holidays, 21 Days PTO
Medical, Dental, & Vision with substantial company contributions
Company provided Life, LTD and STD Insurance
Health Savings Accounts/ Flexible Spending Accounts
Referral Bonuses
Performance Bonuses
Tuition Assistance for Education, Training, and Professional certifications
Career Development

Fulltime

Senior Grant Administrator

The Senior Grant Administrator, DISC Pre-Award facilitates and supports departme...

Location

United States , Waltham

Salary:

79700.00 - 88800.00 USD / Year

Brandeis University

Expiration Date

Until further notice

Requirements

Bachelor’s Degree required, master’s degree preferred
5-8+ years of related work experience
Experience and demonstrated expertise in a university setting, and deep familiarity with the research administration function, including sponsored projects administration and policy or a related field involving regulatory work and application preparation (i.e. banking, science, etc.)
Understanding of Federal funding agencies and regulatory bodies, and experience in developing approaches to emerging administrative and compliance requirements
Demonstrated ability to manage ambiguity and be able to juggle and prioritize multiple time-sensitive demands in a rapidly changing organization and environment
A collaborative and inclusive professional style, ability to build strategic relationships with staff at all levels, excellent organizational and communication skills (written, verbal, listening), ability to make strategic connections, and utmost respect for discretion, confidentiality and professionalism
Broad and deep knowledge and perspective of the University including academic and central administrative functions
Ability and inclination to anticipate future opportunities and consequences
Resonance with the mission and goals of the Office’s priorities
Certification in Research Administration field [e.g., Certified Research Administrator (CRA®) or Certified Pre-Award Administrator (CPRA®)] required, or ability to obtain within 1 year of start date, or Advanced Degree

Job Responsibility

Pre-Award Proposal Development (90%): Independently supports a portfolio of sponsored projects proposals (typically the more complicated or larger solicitations, including NIH Training grants) and ensures a high-quality product is delivered to the Pre-Award Services team within the ORA including assisting in the development, preparation, finalization, and submission of the proposals prepared by the DISC Office to the Office of Research Administration Pre-Award Team of the grant and contract proposals
Obtains and reviews sponsor guidelines for all proposals
advises the PI on administrative requirements in preparing proposal submissions
Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness
Reviews proposals for consistency with sponsor guidelines on format, compliance with the FOA, font size and page limits, narrative, etc
Works closely with the PI to develop budgets and budget justification, ensuring accuracy
Reviews budgets for consistency with sponsor requirements
monitors for compliance with agency and University guidelines
verifies all financial information, including institutional salaries, fringe, indirect rates, etc. for the project
Ensures all applications meet sponsor and institutional guidelines and deadlines, including management of the Just-In-Time process

What we offer

medical, dental and life insurance
tuition benefits for employees, dependents and spouses
403b retirement savings plan includes a generous match
free parking
access to a top-of-the-line athletic facility

Fulltime

Sales Support Administrator

Our client, a leader in aeronautics, is seeking a motivated and detail-oriented ...

Location

United Kingdom , Sevenoaks, Kent

Salary:

12.50 - 12.98 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A keen interest in the aviation sector
Strong proficiency in Microsoft O365 software suite and a quick adaptability to new programmes
A meticulous attention to detail
Excellent time management skills to meet deadlines
Initiative and the ability to work independently
Strong verbal and written communication skills
Experience in a Sales and/or Marketing environment (preferred)
A degree in a relevant field (preferred)

Job Responsibility

Collaborate closely with Regional Sales Managers (RSM) to support the International region
Provide essential administrative assistance to the Sales Team
Conduct data and system administration, ensuring smooth operations for RSMs and Proposal Administrators
Prepare Maintenance Proposals using the Maximo System
Analyse customer work scopes against Maintenance Planning Documents (iMPD / MPD)
Revise proposals based on the latest customer work orders
Expedite work proposals and follow up with RSMs as needed
Provide data support to other departments upon request

What we offer

Shuttle Service: Enjoy convenient transportation from Bromley South to our site
Dynamic Work Environment: Collaborate with industry professionals and contribute to innovative projects
Career Growth: Gain valuable experience in the aviation field while enhancing your skillset

Fulltime

Proposals Specialist

The Proposal Specialist will manage proposal logistics for multiple deals, ensur...

Location

India , Bangalore

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration or Communications
Experience in proposal management
Strong project coordination skills
Strong communication skills

Job Responsibility

Manage proposal logistics for multiple deals with medium to moderate complexity
Set up shared proposal sites
Schedule and lead status meetings
Create and distribute draft outlines of deliverable documents to pursuit teams
Maintain version control for documents on shared sites
Ensure consistent document formatting
Prepare deliverables for final submission
Establish and maintain a clear bid calendar/proposal development plan
Raise red flags with management when due dates or customer requirements are not being met
Perform detailed review of the RFx with a focus on client requirements

Proposals Administrator

Saunders International

Location:
Australia , Mulgrave

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 19, 2026

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