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Proposal Desk Specialist

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , Montgomery

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Salary:

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Job Description:

The Proposal Desk Specialist plays a crucial role by overseeing the preparation, execution, and enhancement of the company’s proposal and bidding workflows. The ideal candidate will possess exceptional organizational skills, thrive in a quickly evolving workspace, and confidently work autonomously.

Job Responsibility:

  • Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
  • Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
  • Draft, refine, and format proposal content in alignment with established standards for quality and presentation
  • Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
  • Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
  • Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
  • Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
  • Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
  • Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
  • Perform additional duties as assigned by management

Requirements:

  • A high school diploma or equivalent is required
  • A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong ability to work independently while managing competing demands in a dynamic environment
  • Exceptional writing, editing, and formatting skills, with a focus on document production
  • Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
  • Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
  • Detail-oriented with a commitment to producing high-quality, accurate work
  • Reliable, receptive to feedback, and consistently responsive in meeting organizational needs
What we offer:
  • Access to top jobs
  • Competitive compensation
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Free online training

Additional Information:

Job Posted:
April 25, 2025

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