CrawlJobs Logo

Proposal Coordinator

erdmananthony.com Logo

Erdman Anthony

Location Icon

Location:
United States , Rochester

Category Icon
Category:
-

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

26.00 - 32.00 USD / Hour
Save Job
Save Icon
Apply Position

Job Description:

The Proposal Coordinator will collaborate within the Facilities team to manage proposals and business development, maintain CRM data, develop marketing tools, provide website updates, and perform other ancillary tasks to support the growth of our company.

Job Responsibility:

  • Manage the preparation of proposals from point of GO decision to client delivery
  • Lead proposal kick-off meetings and maintain proposal management plan
  • Collaborate with key internal stakeholders and provide input for proposal strategy and content
  • Develop, distribute, and manage proposal outlines/schedules, team resumes, and organizational charts
  • Proofread proposals and provide copy/design editing, adhering to brand voice, tone, and messaging
  • Coordinate final proposal deliverables with internal team and teaming partners, complete quality review of final package, coordinate printing and delivery or electronic submissions of proposals internally or externally
  • Assist in the development of presentation materials for client interviews
  • Update teaming partners on whether Erdman Anthony was awarded or not awarded the project Lead or participate in the effort to obtain debriefs from clients if not selected for a project
  • Input new project opportunities, and proposal wins and losses into CRM (VantagePoint)
  • Manage and update proposal content library by working with Project Managers and Project Services to generate and/or update all project related documents (IE: quality process, PM approach, etc.)
  • Work with individual staff, Department Managers and Project Services to include projects on staff resumes
  • Form and template creation and updating
  • Track lead-sources and identify potential project
  • Support Corporate Marketing providing information from project summaries
  • Support the development of communications campaigns
  • Work with creative and technical consultants to create content for client interviews and industry presentations

Requirements:

  • College degree in Communications, Journalism, Marketing, Business Administration, English or related field
  • Minimum of two (2) years of experience collaborating within a marketing or business development team to lead and/or support proposal activity
  • Strong working knowledge of Adobe software including InDesign, Illustrator, and Photoshop
  • Strong CRM experience
  • Strong experience in Microsoft Office 365 products, specifically Word, Excel, Teams, PowerPoint, and OneNote
  • Excellent attention to detail
  • Strong time management and prioritization while handling multiple tasks
  • Ability to manage multiple projects concurrently, prioritize tasks, and adapt to changing priorities in a deadline driven environment
  • Excellent communication skills both oral and written
  • Ability to work effectively both independently and as part of a team
  • Exhibits a professional, positive, energetic and cooperative internal and external customer-oriented attitude
  • Maintains a valid driver’s license
  • This is an in-office position.

Nice to have:

  • A/E/C industry experience is a plus
  • Deltek Vision/VantagePoint is a plus
What we offer:
  • Competitive salary
  • Profit sharing
  • Flexible hybrid structure
  • Health care: medical, dental, vision
  • Retirement savings opportunities
  • Tuition reimbursement

Additional Information:

Job Posted:
January 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Erdman Anthony - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Proposal Coordinator

Proposal Coordinator

We’re looking for an aggressive self-starter with a proven track record of findi...
Location
Location
United States
Salary
Salary:
Not provided
carolinacybercenter.com Logo
Carolina Cyber Center
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proposal coordination for city, state, county, and federal agencies
  • Government contracting at all levels (knowledge of processes in Canada, the UK, and other commonwealths a plus)
  • Incredible writing, editing, and communication
  • Exceptional knowledge of using persuasive language and copy
  • Analysis and problem solving
  • Project management and time management
  • Expert level use of Adobe products (ie., photoshop, illustrator, indesign, etc)
  • Expert level preparing graphics, infographics, and other visual representations
  • Experience with RFP/RFQ/FRIs websites, databases, and software such as Federal Compass, RFP360, GovTribe, FBO/SAM, FPDS.gov, Fedmine, grants.gov, demand star, Periscope, BidPrime, GovWin, and others.
  • Exceptional work ethic
Job Responsibility
Job Responsibility
  • Support and/or lead the proposal lifecycle from start to finish at all levels
  • Analyze RFP/RFQ/FRIs and recommend a bid/no-bid decisions
  • offer basis for recommendation based on all necessary factors
  • Prepare Bid Analysis form that highlights all RFP/RFQ/FRIs data, e.g., POP, NAICS, due date, etc. and deliver to decision makers and stakeholders
  • Prepare questions for the government that help narrow the decision gap
  • Create (simple and easy to follow) proposal kickoff plan and calendar
  • Prepare position descriptions based on requires sections
  • Outline proposal according to required sections
  • Build proposal volumes according to outline
  • Populate all administrative data, e.g., dates, footers, headers, etc.
Read More
Arrow Right

Proposal Coordinator

Centennial Technologies, Inc. is seeking a Proposal Coordinator to support propo...
Location
Location
United States , Tysons Corner
Salary
Salary:
Not provided
centennialtechnologies.com Logo
Centennial Technologies
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in English, Communications, Technical Writing, or related field
  • Minimum 1 year of experience as a Project Coordinator or Proposal Coordinator
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio)
  • Excellent coordination, organization, and time management skills
  • Strong writing/editing skills with high attention to detail
  • Ability to work both independently and in a team environment
  • Highly motivated with strong desire to learn
Job Responsibility
Job Responsibility
  • Coordinate activities, tasks, and communication across the capture to submission life cycle
  • Develop proposal schedules, calendars, and manage color review logistics to meet deadlines
  • Serve as point of contact with teaming partners on data calls and coordination activities
  • Support development of proposal content, including narrative editing and graphics
  • Maintain proposal knowledge base including archiving and metadata management
  • Generate proposal status reporting and track document version control
  • Organize and prepare meeting briefs, templates, and support materials for proposal sessions
  • Work closely with project managers to ensure proposals address all RFP requirements
  • Maintain information systems including resume libraries, project descriptions, boilerplate repositories, and marketing databases
  • Collaborate with BD resources (Proposal Coordinators, Capture Managers, Proposal Managers, Account Directors) on best practices
What we offer
What we offer
  • Medical, Dental, and Vision Insurance
  • Short-Term and Long-Term Disability
  • Life Insurance
  • 401(k) Retirement Plan
  • Paid Time Off and Federal Holidays
  • Flexible PTO
  • Casual work culture
  • Regular opportunities for career advancement and skills development
  • Supportive work environment that promotes work-life balance
  • Performance-based rewards and recognition
  • Fulltime
Read More
Arrow Right

Proposal Coordinator

TRC is seeking a detail-oriented and motivated Proposal Coordinator to join our ...
Location
Location
United States , St. Louis
Salary
Salary:
55000.00 - 65000.00 USD / Year
trccompanies.com Logo
TRC Companies
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in marketing, communications, English, journalism, environmental studies, or related field
  • 2–5 years of experience in a proposal coordination, marketing, or writing-focused role within the A/E/C, environmental, or professional services industry
  • Strong understanding of municipal and state procurement processes
  • experience reviewing and responding to public sector RFPs and RFQs
  • Proficiency in Microsoft Office (Word, PowerPoint, Excel)
  • Strong writing, editing, and proofreading skills with attention to detail and organization
  • Ability to manage multiple deadlines and shifting priorities in a fast-paced environment
  • Enthusiasm for teamwork, learning, and professional development
  • Self-motivated, responsive, and committed to delivering high-quality work
Job Responsibility
Job Responsibility
  • Support end-to-end proposal development, from opportunity tracking to final submission
  • Analyze RFQs/RFPs and assist in developing compliance matrices, proposal outlines, and schedules
  • Coordinate the collection and integration of proposal content, including staff resumes, project descriptions, forms, and certifications
  • Draft, edit, and tailor content for non-technical sections (firm qualifications, cover letters, executive summaries)
  • Manage internal workflows: route drafts for review, compile reviewer comments, and track version history
  • Maintain and regularly update content libraries (resumes, project write-ups, past performance data)
  • Collaborate with cross-functional teams across TRC, including technical, BD, and marketing staff
  • Assist with post-submission activities, including interview preparation, file archiving, and proposal debriefs
  • Ensure all proposal submissions meet client requirements, are delivered on time, and reflect TRC’s brand and messaging standards
  • Contribute to continuous improvement efforts, including proposal templates, style guides, and team best practices
What we offer
What we offer
  • Medical, dental, vision, and disability insurance
  • 401k package that includes both traditional and Roth IRA options and Company match
  • Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year)
  • All full-time employees enjoy a minimum of 8 Paid Holidays per year
  • TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence
  • Fulltime
Read More
Arrow Right

Proposal Coordinator

We’re looking for a detail-oriented Proposal Coordinator to join our Grants & Pr...
Location
Location
United States , Detroit
Salary
Salary:
Not provided
airspacelink.com Logo
Airspace Link
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Business, Communications, English, or related field, or equivalent experience
  • 1–3 years of experience in proposal coordination, business development support, or grants management preferred
  • Strong organizational and project management skills with the ability to manage multiple deadlines
  • Excellent written communication skills and attention to detail
  • Proficiency with Microsoft Office Suite
  • Ability to collaborate across departments and thrive in a fast-paced startup environment
Job Responsibility
Job Responsibility
  • Conduct daily RFX research, including identifying relevant federal, state, and local opportunities
  • Create and maintain a Master Grant Funding Spreadsheet with recurring DHS, DOJ, DOT, and DOD opportunities
  • Perform additional research on relevant agencies, associations, and opportunities
  • Manage government procurement portal registrations
  • Maintain and update the proposal content library with new narrative resources
  • Create and update team resumes, feature lists, and proposal-ready resources
  • Support the development of visual proposal assets such as project org charts, Gantt charts, infographics, and screenshots
  • Assist the sales team with proposal editing and formatting using established templates
  • Prepare and complete standardized vendor forms for new vendor set-up or renewals
  • Develop and organize RFP response materials
What we offer
What we offer
  • Competitive salary and benefits package
  • Flexible hybrid work environment
  • Opportunity to make an impact in the fast-growing drone industry
  • Collaborative, mission-driven culture with room for growth
  • Fulltime
Read More
Arrow Right

Pre-Sales Coordinator / Proposal Manager

We’re looking for a highly organized and proactive Pre-Sales Coordinator / Propo...
Location
Location
United States
Salary
Salary:
Not provided
leverx.com Logo
LeverX
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5 years of experience in pre-sales coordination, proposal management, or project coordination (ideally in IT or consulting)
  • Strong organizational and multitasking skills — able to manage multiple complex opportunities simultaneously
  • Excellent written and verbal communication skills
  • capable of synthesizing technical input into clear, customer-oriented language
  • Experience working with RFP management tools, CRM systems (e.g., Salesforce, HubSpot), and Microsoft Office/Google Workspace
  • A structured, detail-oriented mindset combined with a proactive and collaborative attitude
  • Ability to work under pressure and meet strict deadlines while maintaining quality and consistency
Job Responsibility
Job Responsibility
  • Coordinate the daily workflow of the pre-sales team across multiple opportunities
  • Manage RFP/RFI processes — deadlines, input collection, and timely delivery of high-quality proposals
  • Consolidate technical and functional inputs into clear, customer-ready documents
  • Maintain and improve proposal templates, pricing tools, and knowledge bases
  • Track proposal metrics, keep CRM data accurate, and ensure compliance with standards and branding
  • Facilitate smooth handovers from pre-sales to delivery teams
  • Support sales with pipeline forecasting and contribute to ongoing process improvements
Read More
Arrow Right

Proposal Coordinator

Bombardier’s Business Aircraft London Service Centre in Biggin Hill is part of a...
Location
Location
United Kingdom , Westerham
Salary
Salary:
Not provided
bombardier.com Logo
Bombardier
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • high school education or equivalent
  • at least 3 years of experience in an aircraft maintenance environment (preferred)
  • working knowledge of aircraft service and maintenance programs and procedures
  • ability to work independently, as well as part of a team
  • excellent verbal and written communication skills
  • computer skills necessary to learn and/or operate word processing, MS Office Suite, spreadsheet, database, project, e-mail, and web-based applications
  • interpersonal skills necessary to establish and maintain effective working relationships with co-workers, employees, customers, management and contractors
  • previous experience in aircraft maintenance planning and scheduling, proposal writing, and/or invoice analysis
  • previous experience with Pivotal
Job Responsibility
Job Responsibility
  • Provide support to front line sales force and external customers by providing timely, accurate proposals for BBAS after-market services
  • Work with Product Administrators, Schedulers, and Planners to determine pricing, schedule and standard downtime for work scope
  • Track and coordinate multiple proposals via Pivotal and Maximo applications while adapting to changing priorities
  • Apply special programs, incentives, pricing adjustments and coordinate with internal departments and external vendors for scheduling maintenance on customer aircraft
  • Receive assignment and accept into system or request additional information
  • Work directly with Regional Managers (RM) and Product Administrators (PA) to collect necessary information for proposal
  • Monitor process steps via Pivotal and Maximo and manage process flow to ensure proposals flow through the system at optimal speed
  • Review proposal for quality and accuracy prior to release
  • Ensure correct pricing, special programs and incentives are applied to proposal as applicable
  • Coordinate with the Service Center schedulers to determine downtime on proposal
  • Fulltime
Read More
Arrow Right

Proposal Desk Specialist

The Proposal Desk Specialist plays a crucial role by overseeing the preparation,...
Location
Location
United States , Montgomery
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A high school diploma or equivalent is required
  • A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong ability to work independently while managing competing demands in a dynamic environment
  • Exceptional writing, editing, and formatting skills, with a focus on document production
  • Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights
  • Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity
  • Detail-oriented with a commitment to producing high-quality, accurate work
  • Reliable, receptive to feedback, and consistently responsive in meeting organizational needs
Job Responsibility
Job Responsibility
  • Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest
  • Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines
  • Draft, refine, and format proposal content in alignment with established standards for quality and presentation
  • Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies
  • Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources
  • Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content
  • Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met
  • Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes
  • Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed
  • Perform additional duties as assigned by management
What we offer
What we offer
  • Access to top jobs
  • Competitive compensation
  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Free online training
Read More
Arrow Right

Business Development Coordinator

Clinical Trial Media is seeking a Business Development Coordinator who is highly...
Location
Location
United States , Hauppauge
Salary
Salary:
Not provided
clinicaltrialmedia.com Logo
Clinical Trial Media
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree or equivalent work experience required
  • 1-2 years of relevant experience
  • Proficient in all Microsoft Office programs, including Word, Excel and PowerPoint
  • Strong communication and interpersonal skills
  • Detailed oriented and excellent time management
  • Ability to multi-task and work in a fast-paced environment
  • Strong writing skills
Job Responsibility
Job Responsibility
  • Continuously track all active business development opportunities and conduct appropriate follow-up with team members to ensure all projects are delivered on time
  • Liaise with internal service departments to support development of proposals and sales opportunities, including project management, creative, technology, and digital teams, as needed
  • Schedule meetings, coordinate logistics, record meeting notes, and follow-up on action items
  • Play a key role in managing and maintaining internal knowledge database, including case studies, company experience, creative samples, etc.
  • Activate all new opportunities, including setting up folder structures on shared drive and saving all relevant documents for each opportunity
  • Work closely with the Directors of Business Development and Proposal Managers to support proposal and budget development as needed, including conducting secondary research, writing content, and proofreading documents
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy