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Property Administrator

https://www.randstad.com Logo

Randstad

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Location:
Canada , Mississauga

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

60000.00 - 70000.00 CAD / Year
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Job Description:

Our client is a leader in the Property Management industry and is looking to add a Property Administrator to their team in Mississauga, ON on a full-time basis.

Job Responsibility:

  • Answer phone/open mail/couriers, prepare mailing envelopes and courier slips and envelopes ...
  • Preparation, execution, and distribution of correspondence to tenants, suppliers, customers, head office, etc. (including rent reductions, leases, amendments to lease, service agreements, construction contracts, and purchase orders)
  • Keeping records of meetings as required issue purchase orders, obtaining approvals and processing invoices
  • Preparing, coding, and verification of accounts payable and subsequently updating the operations budget
  • Collection of rent and arrears. Follow up with tenants with statements of account or collection letters regarding overdue amounts
  • Make cheque requisitions for any tenant improvements and follow-up for final disbursements.
  • Prepare and send all warnings and default letters as well as all other correspondence to tenants
  • Set up and maintain filing nomenclature both manual paper and electronically
  • Participate in the uploading of the GR for both tenants and proactive maintenance
  • Enter approved purchase orders
  • Enter the deposits into the accounting system
  • Code payables, obtain approval and process to accounting
  • Follow up with tenants and contractors to collect insurance and WSIB certificates
  • Collect and enter sales reports, grease trap, exhaust cleaning receipts and fire protection reports into Yardi and spreadsheets
  • Update HVAC information
  • Assist in the preparation of the emergency contacts and ensure that they are kept up to date
  • Manage and issuing of access cards and parking garage remote and maintain a log of all tenants

Requirements:

  • Minimum 1 year of experience as a property administrator (Commercial experience is an asset)
  • Experience using Yardi software
  • Strong administrative experience
  • Accounting knowledge (preferred)
  • The Good Registry experience (an asset)
  • MS Office, Excel, Outlook

Nice to have:

  • Commercial experience
  • Accounting knowledge
  • The Good Registry experience
What we offer:
  • Opportunity for professional growth as company continues to grow
  • Medical, Dental, and Health benefits available
  • Company has established strong systems and SOP's in order to ensure workloads are manageable
  • Prioritize employee's work-life balance

Additional Information:

Job Posted:
February 15, 2026

Expiration:
April 08, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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