Project Manager, Design

• Maintain and update design team tasks and deadlines, track project progress, and communicate status, while maintaining timelines for delivery
• Manage process for all gallery and exhibition marketing production needs (digital advertising, print advertising, social media, posters, vinyl, stationery, showcards, zines, brochures, stickers, bookmarks, product: caps, t-shirts, etc) which includes the proofing process to ensure all stakeholders approve proofs prior to production
• Manage process and oversee all exhibition production needs (global signage, wall signage, vitrine copy, annotated checklists, front desk signage, etc)
• Manage budgets adhering to scope, timing, and approved budgets—inclusive of building estimates/projections, vendor payments & invoice processing, as well as budget tracking in tandem with the Marketing Assistant for master Marketing docs
• Lead daily design team meetings, assessing progress on ongoing, upcoming, and completed projects
• Lead weekly Marketing and Design meetings to align with wider Marketing leads and coordinators on ongoing, upcoming, and completed projects
• Build strong relationships across teams gallery-wide
• Liaison with key team leads and coordinators to ensure clarity of briefs, timelines, and deliverables
• Support team with all administrative needs, including daily correspondence and scheduling of meetings for project delivery. (Internal reviews as well as external sign-offs)
• Support team in production-related processes — file hand-off to external parties, including scheduling deliveries, graphics installation, and invoicing with appropriate parties
• Manage and build vendor relationships, finding new suppliers and vendors
• Assign individual designer tasks and assignments in close collaboration with the design director
• Maintain and develop new organizational structures within the Design Team to streamline internal and external communications, file management, production processes, and project tracking
• Ensure and maintain an organized design server archiving
• Organize post-mortems when necessary
• Other related duties as determined by the Director

• 3-5 years of relevant experience as a creative producer, project manager, or studio manager with experience supporting design teams
• Excellent written and verbal communication skills
• Strong organizational skills
• Proactivity, initiative, and self-motivation
• Experience in forming strong team relationships and client communications
• Experience in working on brand design projects rolled out through print, digital, and physical initiatives
• Experience managing freelancers and contractors working directly with designers, developers, and content teams
• Ability to work independently and synthesize information concisely for managers and designers
• Experience creating / finding efficiencies in the design / production process
• Can maintain a fast, reliable, and high volume of projects necessary for global gallery needs
• Ability to multitask
• Curious and passionate about art and design, with a keen awareness of the evolving landscape of available tools, technologies, resources, and trends
• Proficient in G-suite and Notion
• BFA or BA in Design or related creative field preferred

Experience with Adobe Creative Suite and Figma is a plus

• Flexible workplace and commuter benefits
• corporate memberships to museums, including the Whitney, MOMA, and others
• Summer Fridays
• generous PTO and leave
• family medical, dental, and vision benefits
• 401K savings plan with automatic employer contributions