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Project Coordinator

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The Ruhlin Company

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Location:
United States , Columbus

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Category:
Construction

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Coordinate with project team members Company-wide to ensure document control is successfully managed for assigned projects.

Job Responsibility:

  • Download and organize plans, specs, and proposals for upcoming and existing projects
  • Compile and prepare a bid list, order bid bonds, organize and fill out all documents for a bid
  • Scan all quotes received and organize them accordingly
  • Create and process purchase orders, change orders, subcontractor agreements, invoices, force account billings, pay estimates, submittals, check requests, and other documents
  • Prepare documents prior to and attend project meetings when necessary
  • Create Purchase Orders and Subcontracts with information from the project staff and maintain a shared tracking log for status while ensuring compliance for the project duration
  • Process pay applications on projects with backup documentation including change orders
  • Print certified payroll as needed for project staff
  • Create and edit documents as directed
  • Input data into material tracking logs (concrete, rebar, stone, trucking, LEO’s, etc.)
  • Draft correspondence for supervisor’s signature, as directed
  • Receive tickets from jobsite and scan/upload to folders as needed
  • Process general administrative work (check requests, etc.)
  • Perform additional assignments as directed by the Project Controls Manager

Requirements:

  • Bachelor’s degree preferred
  • Minimum 3 years of related experience
  • Outstanding time management and organization skills
  • Strong customer service orientation
  • high energy level
  • team player
  • Excellent interpersonal and communication skills
  • Ability to communicate effectively, both orally and in writing
  • Team-focused mindset to build strong working relationships
  • Proficient with Bluebeam, Microsoft Office 365, and Microsoft Teams. (Word, Excel, PowerPoint, Teams), Viewpoint Vista, and HCSS Heavy Job, preferred
  • Willing and able to learn additional software programs as needed
  • Commitment to Company values
What we offer:
  • Employee Stock Ownership Program (ESOP)
  • 401k match
  • Bonus
  • Medical
  • Dental
  • Vision
  • Life Insurance
  • Long Term Disability coverage
  • Tuition Reimbursement
  • paid vacation
  • sick days

Additional Information:

Job Posted:
February 11, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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