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Project Coordinator - Live Events

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DRPG

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Location:
United States , Apex

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Category:
IT - Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Project Coordinator plays a critical support role within TSEC's Live Events team, partnering closely with Project Managers and internal departments to help deliver exceptional, detail-driven experiences for our clients. This is a hands-on, fast-paced position ideal for someone who thrives on organization, collaboration, and live event execution. You will support projects from early planning through onsite delivery and post-event wrap, ensuring that timelines, logistics, and details are executed with care and precision.

Job Responsibility:

  • Provide day-to-day project coordination support to the Live Events team, with a heavy emphasis on task tracking, schedules, and internal systems
  • Develop a strong understanding of client objectives and event requirements
  • Capture and track client requests, action items, and updates within project plans
  • Support Project Managers in maintaining organized timelines, documentation, and deliverables
  • Coordinate event logistics including travel, accommodations, catering, staffing, and onsite needs
  • Assist with collecting and organizing vendor documentation including W-9s, certificates of insurance, and agreements
  • Ensure standard terms, clauses, and required documentation are complete and properly filed
  • Support budget tracking and reconciliation under the direction of the Project Manager
  • Assist with expense tracking, invoice processing, and post-event financial documentation
  • Support pre-event logistics and onsite event preparation
  • Provide onsite support during event build, live execution, and strike
  • Assist with coordinating event staff, crew, and volunteers during live programs
  • Participate in post-event debriefs
  • Contribute observations and recommendations to support continuous improvement across future events

Requirements:

  • 1-3 years of experience supporting corporate or large-scale live events, or equivalent academic and internship experience
  • Comfortable working within project management, budgeting, or event registration systems, and/or eager to learn new tools quickly
  • Enjoy travel and willing to work evenings and weekends as events require
  • Willing and able to travel domestically and internationally, approximately 35% during peak seasons
  • Hold a valid drivers license, have a clean driving record, and can complete a background check
  • Can commute to our Apex, NC office

Nice to have:

  • Highly organized, detail-oriented, and dependable
  • Positive, professional, and client-friendly
  • Comfortable supporting multiple concurrent projects
  • Calm under pressure and solution-orientated
  • Passionate about live events and collaborative teamwork

Additional Information:

Job Posted:
January 05, 2026

Work Type:
Hybrid work
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