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This role will support the security team and perform security administration tasks. Fixed-term Role (6 months) | Defence & Security Environment | Melbourne. We are seeking an experienced Project Administrator to support the delivery of Security and DISP operational services across a fast‑paced Defence‑aligned environment. This role is ideal for someone with strong coordination capability, exceptional attention to detail, and familiarity with security governance frameworks. As the Project Administrator, you will provide critical support to the Protective Security Manager and General Manager – IT Security & Risk, ensuring smooth coordination of security projects, compliance activities, and operational service delivery. You will manage documentation, maintain security registers, coordinate stakeholder communication, and support adherence to the Defence Security Principles Framework (DSPF), Protective Security Policy Framework (PSPF), and the Information Security Manual (ISM).
Job Responsibility:
Coordinate Security and DISP project activities, schedules, and progress reporting
Maintain project documentation, registers, forms, and SharePoint content
Support Defence site access processes and security compliance requirements
Track risks, issues, and change requests
maintain accurate version control
Prepare agendas, minutes, status updates, and leadership reporting
Act as a central point of contact for internal and external stakeholders
Assist with implementation of the Security SharePoint site and Security Service Desk
Contribute to continuous improvement of security administration processes
Requirements:
Strong background in project administration, preferably within Security, Defence, or operational service delivery environments
High proficiency with MS Office, SharePoint, and project management tools (e.g., MS Project, Visio)
Excellent organisational skills with the ability to manage competing priorities
Strong communication and stakeholder engagement capability
High attention to detail and accuracy in documentation and record‑keeping
Ability to work collaboratively in a dynamic, fast‑paced environment
You must be an Australian Citizen and able to obtain and maintain a Defence Security Clearance