Production Coordinator Job at Clinical Trial Media (Hauppauge)

Production Coordinator

Clinical Trial Media

Location:
United States , Hauppauge

Category:
Media

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Clinical Trial Media is seeking a detail-oriented Production Coordinator to work in the Production side of our award-winning creative team. Our ideal candidate has a stellar work ethic and drive with a passion for achieving personal and company related success. We are looking for a true rock star! You must demonstrate incredible attention to detail, be extremely organized, and possess the ability to multitask and work within a fast-paced environment. The Production Coordinator must communicate effectively with both Production and the Creative Team as a whole – and with other departments to ensure all work is done correctly and that all deadlines are met. Reporting to the Senior Production Manager, you will become a key member of the creative team. You will assist the Production department by sending out requests both internally and to outside vendors, proofing completed work, tracking and troubleshooting shipments, managing Excel sheets, assisting other team members, and you will ensure all timelines are met. We are looking for a candidate who is detail oriented, multitasks with ease, and has both excellent communication and writing skills.

Job Responsibility:

Proof completed work done both internally and by outside vendors such as print/ship and translations vendors – in both English and translated languages
Call out and resolve any issues with produced work after proofing is completed
Manage and update Excel shipping trackers to ensure deliveries reach destinations on time
Assist in troubleshooting both national and international shipment issues
Input project requests into company project management platform for the Production team and assign responsibilities accordingly
Communicate effectively with interrelated departments with timely response to requests and proactive resolution of potential issues
Meet deadlines assigned by managers and team members
Assist Production members with any necessary work

Requirements:

Bachelor’s degree or associates degree
Entry-level to 1 year of experience working in a fast-paced environment
Excellent written and oral communication skills
Ability to work quickly and accurately while meeting deadlines
Ability to prioritize and manage multiple projects simultaneously in a dynamic, fast-paced environment
Team player capable of learning quickly, adapting to change, and problem solving
Self-starter who is resourceful and can work independently as well as part of a team
A true “go-getter” with initiative, drive, and a solid desire to learn
Proficiency with MS Office suite (Word, Excel, and PowerPoint) as well as Adobe Acrobat

Nice to have:

Experience with project management software a plus
Experience working with external vendors a plus

Additional Information:

Job Posted:
December 07, 2025

Work Type:

Remote work

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