Permit & Billing Coordinator Job at Signarama Alexandria (Philadelphia)

General Office Clerk

This role involves handling diverse administrative tasks, including billing, inv...

Location

United States , Whitehall

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma is required
Proficiency in Microsoft Windows, Word, Excel, and Outlook is essential
Ability to type at least 30 words per minute is preferred
Strong organizational skills with attention to detail and the ability to manage multiple tasks under pressure
Self-motivated and capable of working independently
Excellent analytical, verbal, and written communication skills
Previous experience in inventory management is a plus
Willingness to work overtime during peak periods, such as month-end and seasonal demands

Job Responsibility

Manage daily administrative tasks such as billing, permit processing, and responding to customer inquiries
Review and update purchase orders while maintaining proper documentation and resolving discrepancies
Organize and process installation folders, including truck stock restocking and tracking open purchase orders
Coordinate with townships and municipalities to ensure permits for equipment installations are completed accurately
Handle residential ticket billing by reviewing reports, verifying payments, correcting errors, and creating invoices as needed
Provide support to field employees by supplying purchase orders for materials and processing credit card payments
Investigate and address inventory discrepancies, ensuring accurate stock management
Assist with cross-training initiatives and provide backup support for other office functions
Perform miscellaneous tasks such as scheduling, file organization, and ad-hoc duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Municipal Project Manager

Responsible for leading the planning, design, procurement and delivery of munici...

Location

United States , Arkansas City

Salary:

51792.00 - 93704.00 USD / Year

City of Arkansas City

Expiration Date

Until further notice

Requirements

High school diploma or other equivalent
Bachelor’s Degree in Public Administration, Construction Management, Project Management, Business Administration, Planning or a related field
Three years of experience managing public infrastructure, construction or capital projects
Valid Driver’s License with safe driving record
PMP, CCM or PE (Kansas) Certifications preferred
Ability to obtain KDOT LPA Right-Of-Way and KDOT Pre-Project Certifications within one year of hire
Knowledge of principles and practices of public-sector project and construction management
Ability to analyze data, make informed decisions and manage competing priorities under tight deadlines
Familiar with environmental regulations, ROW and utility coordination and KDOT/FHWA procedures
Skilled in project management software and financial tracking dashboards

Job Responsibility

Selects, supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals
Chairs and coordinates the City’s CIP Committee, facilitating interdepartmental collaboration to identify, evaluate and prioritize capital projects
Leads development of the multi-year Capital Improvement Plan, ensuring accurate cost estimates, justifications and funding strategies
Prepares and presents CIP updates and recommendations to the City Manager and City Commission for approval and adoption
Ensures integration of CIP projects with the City’s annual budget, grants and long-term financial planning
Maintains accurate project data in the City’s CIP database and updates project tracking dashboards for transparency and accountability
Delivers assigned capital projects using recognized PM methodologies including PMI, CMAA, or equivalent
Develops scopes, budgets, schedules, risk registers, QA/QC plans, and change management strategies
Manages all phases of project execution including design, permitting, procurement, construction, commissioning, and close-out
Tracks and reports performance using Key Performance Indicators (KPIs) such as CPI, SPI, contingency utilization and milestone completion

Fulltime

Project Manager

Responsible for the management of projects so they are completed on time and wit...

Location

United States

Salary:

Not provided

Consulting Engineering Services

Expiration Date

Until further notice

Requirements

B.S. degree preferred in Mechanical or Electrical engineering with 5 years or more experience in project management
Must be able to use AutoCAD and Revit, for drafting and design to complete a project
Strong knowledge of MS Office products
PE license strongly preferred
Demonstrated ability to build and foster client relations
Must possess clear appreciation for deadlines
excellent time management skills are necessary
Strong verbal and writing skills
Must be able to handle multiple tasks

Job Responsibility

Serve as the primary contact for information relating to a project’s progress and schedule
Establish a self-directed, comprehensive training procedure to develop a complete understanding of all trades
Review other teams design projects
Participate in standards meetings within respective engineering discipline
Collaborate with clients and clients’ PMs to meet their objectives
Ensure clients are under contract for all projects and that the terms are understood and accepted
Prepare monthly billings in conjunction with Principal in charge and Team Leader
Monitor status of accounts receivable and actively pursues payment on delinquent accounts
Establish due dates and schedules for projects in conjunction with the Team Leader, Principal in Charge and clients
Responsible for overall technical content of a project using engineering formulas

Site Engineer Phase A

The deployment of Fiber Optic Networks for Phase A / Backbone role is based on t...

Location

Greece , Heraklion

Salary:

Not provided

NOVA

Expiration Date

Until further notice

Requirements

Proven Experience on civil and optic fiber works
Knowledge of fiber technologies and materials
Knowledge of safety procedures, techniques, and equipment
Problem solving, analytical skills to assess special situations
Organization and planning skills to prioritize and balance work

Job Responsibility

Subcontractors’ supervision and coordination
Monitor and evaluation of all subcontractor teams´ daily activities and close pendings
Keep track of remaining resources and materials inventory
Carry out stocktaking and quality checks in warehouses
Report to the Top Management regarding the projects´ status
Validate subcontractors’ certifications and monthly bills
Coordinate actions and surveys with all the local authorities to accelerate and unblock permits and solve technical issues
Represent UF on the local authorities and community
Correct and keep GIS up to date
Escort crews for works on COs and UF/NOVA buildings

New

Land Coordinator

Provides coordination and administrative support for Land Acquisition and/or Lan...

Location

United States , Chantilly

Salary:

Not provided

Beazer Homes

Expiration Date

Until further notice

Requirements

Coursework and/or graduating from accredited college or university in Business preferred
Over 2 years experience working in Land and/or project management/administration preferred
Detail oriented with strong organizational skills to coordinate with others to complete required tasks in timely manner
Strong communication skills (written and verbal) and ability to deal with individuals at all levels and to solve problems
Knowledge of Business English and related correspondence formats
requires extensive follow-up on all correspondence

Job Responsibility

Provide essential administrative support to the Land Department (Development and/or Acquisition) for the purchase and development of home sites
Set up and maintain files and/or “books” of information on communities
prepare off-site construction schedules for all projects/contracts
develop or assist with feasibility, preliminary and final budgets
Track costs associated with difficult lots that will not be covered in typical construction budgets
maintain landscaping conceptual plans
track legal entities
Secure, place and monitor all bonds and licenses for Land Development
Prepare Land Acquisition Requests
may maintain log of lot closing requests and schedules for same

What we offer

flexible time-off program
industry leading parental leave policy

Estimator – Civil Site Development

This is an excellent opportunity to join a growing Atlanta-based contractor spec...

Location

United States , Atlanta

Salary:

Not provided

Sales Talent Inc

Expiration Date

Until further notice

Requirements

Must currently be estimating civil/site development projects in the Atlanta market — familiarity with local contractors, pricing, and permitting is essential
Experience focused on earthwork, storm drainage, water, and sewer infrastructure — not concrete, vertical, or structural work
Proven ability to handle projects from cradle to grave (takeoff, pricing, bid submission, material ordering, billing, and remote coordination)
Background in site development or civil engineering (degree not required but helpful)
Comfortable reading civil plans and calculating quantities using takeoff software such as AgTech or DirtWork
Prior work with or exposure to grading and excavating contractors is ideal
Must have at least 2+ years of estimating experience and a strong working knowledge of site utilities
Sharp, detail-oriented, and disciplined — someone who takes ownership and thrives in a small, high-accountability environment

Job Responsibility

Own the bid process from start to finish and support project execution
Handle full-cycle estimating — reviewing bids, preparing takeoffs, submitting proposals, and managing awarded projects through completion
Work closely with general contractors, suppliers, and two field crews to ensure accuracy, profitability, and steady workflow
75% estimating / 25% project management

What we offer

Health insurance
PTO

Fulltime

Civil Engineer – Construction

Deliver end-to-end site execution for civil and structural works, ensure green b...

Location

India , Hyderabad

Salary:

Not provided

Unilever

Expiration Date

Until further notice

Requirements

B.E./B.Tech in Civil Engineering
5–10 years in industrial/commercial construction
at least one project involving water/wastewater treatment
at least one green building–certified or targeted project (IGBC/LEED/GRIHA)
Working knowledge of IS codes, NBC 2016, IS 456, IS 800, IS 875, IS 3370 (liquid retaining), welding/NDT basics, relevant environmental and wastewater guidelines
Proficiency in AutoCAD, MS Project/Primavera, MS Excel, BIM (Navisworks/Revit preferred), QA/QC digital tools, surveying (Total Station) basics
Strong site execution leadership and contractor management
Reading/interpreting drawings, BBS, and shop drawings
Concrete technology, waterproofing systems, and structural steel erection know-how
Understanding of wastewater process layouts, levels, watertight structures, and corrosion protection

Job Responsibility

Deliver end-to-end site execution for civil and structural works, ensure green building compliance, and support water/wastewater treatment infrastructure construction—meeting safety, quality, cost, and schedule targets
Supervise execution of earthworks, foundations, PCC/RCC/structural steel, masonry, flooring, waterproofing, paving, and drains as per approved drawings and method statements
Review IFC drawings, manage RFIs, deviations, and redlines
coordinate with design/PMC for constructability and field changes
Ensure compliance with applicable codes and client specifications
Conduct bar bending schedule (BBS) checks, rebar inspections, shuttering/formwork checks, concrete pour approvals, slump and cube tests
Complete Ground level planning in PEB errections schedules and Monitor the quality of executions
Monitor structural steel fabrication/erection (fit-up, welding, bolting, NDT, alignment)
Interface planning with MEP/utilities to avoid clashes
coordinate underground services and civil inserts/sleeves

Fulltime

Construction Manager

The Construction Manager is responsible for Pole Test and Treat inspection proje...

Location

United States , Santa Rosa

Salary:

86000.00 - 136000.00 USD / Year

PG&E Corporation

Expiration Date

Until further notice

Requirements

Bachelor's degree in Construction Management, Civil Engineering, Mechanical Engineering, or equivalent experience
3 years of experience in the field of Industrial Engineering or Construction
Ability to travel up to 50% of working time, with occasional overnight stays

Job Responsibility

Applies full knowledge to complete construction management assignments of moderate scope and complexity
Works on 2-3 projects by working closely with Project Managers and M&C Supervisors to understand construction targets with contract potential
Under supervision, addresses communication with contractors and conducts meetings, allowing contractors to review the workplan and ask questions
Utilizes the workload management database tool and updates assigned projects
Ensures contractors follow their approved site-specific safety plans
Enforces project environmental/land permit conditions and all safety regulations
Coordinates both construction project kick-off meetings, PG&E procured material deliveries, ensures accurate contractor billing documentation, manages change orders, and closes out project field records
Leads weekly construction and progress meetings and publishes meeting notes with field records on a project basis
Maintains a positive relationship with construction superintendents and project managers, keeping them informed as part of the project team
Provides accurate documentation of billing, time payments, closing jobs, inspection records, and change orders

What we offer

Eligible to participate in PG&E’s discretionary incentive compensation programs

Fulltime

Permit & Billing Coordinator

Signarama Alexandria

Location:
United States , Philadelphia

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 16, 2026

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