Payroll & Billing Administrator Jobs

Payroll, HR & AP Administrator/ Full Charge Bookkeeper

Real Time Companies is searching for an individual who will succeed in a small e...

Location

United States , Phoenix

Salary:

Not provided

Real Time Consulting

Expiration Date

Until further notice

Requirements

Associate degree in Accounting Preferred or equivalent professional on the job experience
7+ Years relevant and proven work experience in a corporate environment in similar role
Knowledge of QuickBooks a big PLUS
Knowledge of Evolution Payroll Software a big PLUS
Intermediate with MS Word, MS Outlook
Intermediate/ Advanced experience with Excel
Strong analytical and judgement skills
Effectively communicates with manager, peers, and business staff regarding work processes
Ability to be firm and professional
have strong follow-up ability with management, clients, vendors

Job Responsibility

Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.)
Qtly tax filings reconciliations (after the PR company completes them)
Out of state worker tax structure set up for business license, withholdings, UI
Coordinate the Worker’s Compensation Insurance plan
renewals
annual Audits
Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
Benefits participant administration and bill reconciliation
Investigate and resolve discrepancies in all expense accounts under tight deadlines
Vendor relations, service contracts renewals

What we offer

2 weeks PTO
8 Holidays
Health/ Dental/ Vision Benefits
401K plan
professional office environment, with casual attire

Fulltime

Billing Specialist

We’re now offering an exciting opportunity for a skilled Billing Specialist to j...

Location

United Kingdom , London; Warrington; Coventry; Bournemouth

Salary:

34000.00 GBP / Year

People 2.0

Expiration Date

Until further notice

Requirements

Fluent in both English and German
Experience in German payroll/HR, billing administration or related field
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
A high level of attention to detail

Job Responsibility

Request and process payments for independent contractors accurately and timely
Reconcile in-country partner invoices with signed schedules
create pay and bill breakdowns for client invoicing
Manage salary updates and ensure systems (e.g., Microsoft D365) are kept up to date
Validate independent contractor invoices, including hours and rates
Handle payroll-related reconciliation issues (e.g., tax, insurance, leave) with in-country partners
Provide exceptional support to internal and external customers on payroll, billing, and wage matters
Learn VMS and MSP systems for accurate invoicing and compliance with client contract terms
Ensure compliance with payroll and invoicing laws and complete month-end activities

What we offer

Flexible working
25 days’ annual leave, plus bank holidays
2 Press Pause days per year (An opportunity to step back, breathe, and focus on your wellness)
Free Financial Advice including Mortgages and Savings
Wellbeing benefits including discounted gym membership, direct GP access, and an in-house Mental Health First Aid team

Fulltime

Accounts Administrator

Are you an Accounts Administrator with a passion for numbers and strong attentio...

Location

United Kingdom , Exeter

Salary:

26000.00 - 28000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in finance
Solid knowledge of accounting principles and practises
Proficiency in financial software and MS Office, particularly Excel
Analytical mindset with strong math skills
Excellent communication skills and attention to detail
A can-do attitude and self-motivation
Dynamic, committed, and commercially aware
Strong interpersonal skills, with the ability to collaborate effectively at all levels

Job Responsibility

Assist with sales and purchase ledger duties, including account reconciliation and journal entry
Generate invoices, service charges, and demands
Ensure accurate billing records by receiving incoming payments
Process supplier payments and reconcile accounts
Reconcile petty cash and company credit cards
Prepare monthly timesheets and expenses for payroll
Provide administrative support to the Head of Finance
Contribute to special projects and perform ad hoc duties as required

What we offer

Holiday plus Bank Holidays, and your birthday off
Health cash plan
Annual health assessment
Fruit, snacks, and a range of drinks & refreshments provided including fizz
Monthly payday patisserie delivery to the office

Fulltime

New

Business Office Manager

Responsible for overseeing non-clinical care center operations and support funct...

Location

United States , Bethlehem

Salary:

29.00 - 32.00 USD / Hour

Amedisys

Expiration Date

Until further notice

Requirements

Medical Office Experience Preferred
High school diploma or GED equivalent
Two (2+) years' office or related experience
Basic computer and MS Office application skills, including Excel
Working knowledge of billing and payroll practices, personnel management, record keeping, and office administration

Job Responsibility

Manages non-clinical staffing at care center, including hiring, onboarding, performance management support, staffing assignments, ongoing training, maintaining equipment, and compliance with employee documentation required by HR and regulatory agencies
Works with care center employees to address payroll time and mileage discrepancies
Coordinates with care center leadership to ensure appropriate orientation for all new staff
Ensures compliance with all new and current employee documentation required by Human Resources and regulatory agencies
Monitors care center claims and assists corporate teams with semi-monthly billing periods
Facilitates Prebill Audit Meetings to review and address outstanding billing, claim, and operational issues
Facilitates accurate and timely billing by proactively addressing and resolving bill holds
Serves as a subject matter expert on billing-related processes and procedures for care center staff
Promotes compliance with all fiscal intermediary and/or other third-party payors, company policies and procedures, and federal and state regulations
Ensures care center leadership has visibility into financial performance by escalating issues as appropriate

Fulltime

Project Coordinator

The Role & Responsibility is to be responsible for assisting the Project Manager...

Location

United States , Fremont

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience using Vista by Viewpoint and HCSS (Required)
Experience in the construction industry preferred
Associate Degree or higher preferred, or equivalent work experience
Self-starter with the ability to work under pressure while meeting critical time frames on multiple tasks/projects
Excellent organizational, interpersonal, and time management skills
Ability to think critically and work independently
Good verbal and written communication skills
Communicates clearly and concisely, both orally and in writing
Ability to work with multiple levels of management with a professional demeanor
Works independently in the absence of supervision

Job Responsibility

Schedule hand-off meetings, send out invites, and coordinate meeting logistics
Assist PM & Superintendent as directed to help execute the project
Work with the project team to streamline and improve processes and procedures
Create and maintain all project files, both physical and electronic
Input data into View Point and Heavy Job
Obtain contracts from clients, submit to legal for review or markups, and route for proper signatures
Request Bonds and Insurance
Submit Pre-lien information
Process BAAQMD notifications and any other required notifications
Assist with Certified Payroll forms and submission of DAS forms

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounting Analyst

This Accounting Analyst role will be responsible for assisting with the month en...

Location

United States , Philadelphia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelors degree in Accounting/Finance/Business Administration
2+ years of payroll reporting experience
Proven US GAAP knowledge
Familiarity with Oracle and/or Workday is a plus
Excellent analytical and communication skills
Must have strong experience with MS Excel & MS Word

Job Responsibility

Observe accounting operations
Prepare multi-state payroll journal entries
Execute the month end process
Assist with financial accounting in reference to payroll
Prepare monthly billings
General Ledger Reconciliations
Review monthly payroll liabilities
Process account adjustments
Calculate monthly payroll accruals
Keep abreast of tax regulations

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Business Office Specialist

Responsible for performance of various clerical and billing duties including but...

Location

United States , Washington

Salary:

19.00 - 22.00 USD / Hour

Amedisys

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Two (2+) years' general office experience, with one (1+) of those years having experience data entry or word processing functions
Working knowledge of office practices and procedures
Strong computer/data entry and software skills

Job Responsibility

Inputs patient visit data from paper visit verification into the billing system to ensure accurate and timely billing and payroll processes
Input/generation of client data into HomeCare HomeBase with attention to detail and high level of accuracy for admissions and recertifications
Maintains tracking system for physicians' orders to maintain compliance in the billing processes
Notifies Director of Operations or designee as needed when documentation is delinquent from staff
Copies and distributes completed admission and patient information and all signed orders to appropriate staff
Responsible for pulling medical records and printing claims for billing review each billing cycle
Assists with checking of billing frequencies and orders every billing period
Assembles and organizes forms for admission packets, discharge packets, and post-hospital admission packets
Assembles new admission charts to import to EMR
Maintains security of patient records in locked files

Fulltime

Project Accountant or Senior Project Accountant

We are seeking an experienced professional to be our Project Accountant or Senio...

Location

United States , Berkeley

Salary:

80000.00 - 120000.00 USD / Year

MIG

Expiration Date

Until further notice

Requirements

A Bachelor’s degree in any field
Willing to work in-person at one of MIG’s office locations for training and team relationship development
8+ years of relevant experience in accounting, managing project budgets and office finances for a $5M+ company or department
Experience in the A/E or consulting industry highly preferred
Experience with and understanding of applications of Federal Accounting Rules (FAR) and supporting projects in professional services consulting and design-build contracts is preferred
Can prioritize multiple tasks with competing deadlines
Software proficiency in a professional services accounting software (Deltek Vision and Vantage point is required), Adobe PDF, Word and Excel
Use discretion and are tactful in difficult or confidential matters and have excellent skills in written and verbal communication
Have a professional and approachable demeanor, a positive attitude and willingness to learn, and a sense of urgency and responsibility/dedication
Are a trainable/coachable, can accept feedback, and are proactive, organized, efficient, and adaptable teammate who can work under deadlines

Job Responsibility

Generate monthly invoices
coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract
submit invoices to client
process subconsultant A/P invoices
Provide accounting support to our Brooklyn, NY office (remotely) with AR/AP, billing, payroll and general administrative tasks
Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants
Analysis and reporting support
monitor, communicate and resolve accounting issues related to assigned projects with Project Managers and Principals
monitor and report monthly unbilled services balance to management
hands-on assistance directly with PMs and Principals to send invoices recover losses

What we offer

Flexible work schedule
Rewarding work environment
Creative atmosphere that allows for professional development and career advancement opportunities
Comprehensive benefits program including paid time off (PTO)
10 paid holidays
medical
dental
vision
FSA
and HRA with employer contributions and 401K matching

Fulltime

Payroll & Billing Administrator

People 2.0

Location:
Australia , Melbourne

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 11, 2025

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