CrawlJobs Logo

Payroll and Administration Specialist

https://www.baxter.com/ Logo

Baxter

Location Icon

Location:
Malta , Marsa

Category Icon
Category:
Human Resources

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

24000.00 EUR / Year
Save Job
Save Icon
Apply Position

Job Description:

The Payroll and Administration Specialist is responsible for managing and processing the payroll, as well as developing and updating procedures and programs that support the payroll function. The role also ensures the effective administration of payroll-related matters across all entities, with the aim of providing efficient support to associates and team members.

Job Responsibility:

  • Process monthly payroll accurately and timely, by calculating gross pay, overtime, allowances, adjustments and deductions
  • Ensure Time & Attendance system is accurate, by updating and improving the automation of any shifts or overtime
  • Issue monthly HR Metrics Reports, Payroll Reports and ad-hoc reports
  • Ensure compliance with local payroll regulations, including tax withholdings, reporting requirements, and wage and salary laws
  • Maintain accurate employee records, including personal information, payroll history, and benefits enrolment
  • Respond to employee inquiries regarding payroll, benefits, and related matters in a timely and professional manner
  • Apply for Maternity Leave Fund and/or Parental Leave Fund in a timely manner
  • Submit JobsPlus Engagement/Termination Forms within the stipulated timeframe
  • Collaborate with other HR team members to ensure accurate and timely processing of new hires, terminations, and employee changes
  • Submit year-end tax filings and state tax reports
  • Conduct payroll audits and reconciliations to ensure accuracy and compliance
  • Stay current on payroll regulations and best practices and implement changes as necessary
  • Provide payroll-related resources and training to employees as needed
  • Submit Work Permit applications or renewals

Requirements:

  • Minimum of 3 years’ experience in a similar payroll role
  • Exceptional communication and interpersonal skills, with the ability to build strong relationships with employees at all levels of the organization
  • Strong attention to detail, organisational and time management skills
  • Good command of the English language
  • Microsoft Office / Excel (vlookups, pivot tables desirable)
  • Indigo Payroll software familiarity
  • Ability to work in a team as well as own initiative
  • Ability to handle sensitive and confidential matters with discretion and professionalism
  • Comfortable working in a fast-paced, dynamic environment and able to adapt to changing priorities and needs
  • Diploma or degree in Accounting, Human Resources or Business administration
What we offer:
  • competitive benefits
  • discretionary bonuses
  • and/or long-term incentive

Additional Information:

Job Posted:
February 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Baxter - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Payroll and Administration Specialist

Payroll & HR Administration Specialist

We are looking for a proactive and detail-oriented Payroll & HR Administration S...
Location
Location
United Kingdom , London
Salary
Salary:
40000.00 - 45000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Payroll administration experience, ideally in the retail or a similar sector
  • Proven track record of managing multiple projects independently
  • Strong analytically skills with proficiency in Excel and reporting tools
  • Experience with Success Factors, ADP, or similar HRIS and payroll systems
  • Experience working with outsourced payroll providers is a plus
Job Responsibility
Job Responsibility
  • Support the Payroll & Benefits Manager in monthly payroll processing, ensuring the accurate gathering and inputting of payroll data (starters, changes, and leavers)
  • Manage team member benefits on the Flexible Benefits platform
  • Gather and send payroll information to the outsourced payroll company for Ireland
  • Process various payroll elements such as overtime, annual leave, and sickness
  • Manage the payroll inbox and respond to payroll and benefit queries
  • Ensure data accuracy across systems (ADP, SuccessFactors, Quinyx, and Flexible Benefits Platform)
  • Maintain process notes for payroll and benefits administration
  • Issue employment contracts and supplementary information for new starters
  • Track and chase reference checks for new starters
  • Prepare change letters and references
  • Fulltime
Read More
Arrow Right

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...
Location
Location
Bulgaria , Sofia
Salary
Salary:
Not provided
https://www.ikea.com Logo
IKEA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in personnel administration and payroll minimum 5 years
  • University degree
  • Working level of English
  • Ability to multitask and work hard
  • Must be very detail-oriented and possess strong organizational and follow up skills
  • Demonstrate a strong commitment to exceptional customer service
Job Responsibility
Job Responsibility
  • Oversight of personnel administration and payroll in accordance with the local legislations and corporate rules
  • Serve as the Senior Specialist responsible for interpreting policies, determining compliance
  • Professional resource to management and employees to administer, implement and provide benefits and payroll-related communications to employees
  • Establish a positive employer-employee relationship and promote a high level of employee morale and motivation
  • Responsible for pro-active employee relations
What we offer
What we offer
  • Work on schedule
  • Highly professional and fast working environment
  • Food vouchers up to 110 BGN
  • Discount in IKEA 15% and Intersport 20%
  • Annual bonus, based on the store’s achievements
  • Additional health insurance
  • Holiday vouchers from internal initiatives
  • Voucher for birth of a child – 100 BGN
  • Voucher for marriage - 240 BGN
  • Voucher for child with excellent grades in school – 160 BGN
  • Fulltime
Read More
Arrow Right

Senior Payroll and Personnel Administration Specialist

In this role, you prove technical and practical expertise in the oversight of pe...
Location
Location
Bulgaria , Sofia
Salary
Salary:
Not provided
https://www.ikea.com Logo
IKEA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in personnel administration and payroll minimum 5 years
  • University degree
  • Working level of English
  • Ability to multitask and work hard
  • Must be very detail oriented and possess strong organizational and follow up skills
  • Demonstrate a strong commitment to exceptional customer service
Job Responsibility
Job Responsibility
  • Ensure personnel administration updates - employment, terminations, employees’ changes like salary review, bonuses, contract, position and hours evolutions
  • Maintain personnel files with the completeness of the required documents according the local legislation and internal rules
  • Administrate and manage distrains and disciplinary procedures, work closely with the legal advisors
  • Ensure compliance with the law in regards to the law of People with Disabilities
  • Lead day-to-date payroll operations for over 500 employees
  • Collect all initial payroll documents and handle monthly schedules and Form 76
  • Oversee and run processing of monthly payroll and maintain the payroll data
  • Maintain payroll guidelines to ensure adequate internal controls and compliance with corporate policies and local legislation
  • Maintain in-house HR systems - Hermes
  • Provide regular and ad-hoc reports with established KPIs
What we offer
What we offer
  • Food vouchers up to 200 BGN
  • Consuming food and beverages at a preferential price in the staff restaurant
  • Discount for food and beverages at the IKEA bistro and restaurant
  • Annual bonus, based on the store’s achievements
  • 1000 BGN bonus for the 'Refer a Friend' program
  • Flexible working hours on shifts
  • Induction and many other trainings
  • Additional health insurance
  • Discount in IKEA 20% and Intersport 20%
  • Holiday vouchers from internal initiatives
  • Fulltime
Read More
Arrow Right

Senior HR Admin & Payroll Specialist

Temp to Perm Senior HR Admin & Payroll Specialist - Hybrid. Are you experienced ...
Location
Location
United Kingdom , Kingston Upon Thames
Salary
Salary:
20.00 - 25.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • CIPD qualification or equivalent (desirable)
  • 3-5 years of HR experience, ideally in a multinational organisation
  • background in continuous process improvement
  • strong attention to detail and excellent planning and organisational skills
  • ability to work independently and as part of a team
  • flexible, agile approach to workload management
  • keen curiosity to understand how HR functions within the business
Job Responsibility
Job Responsibility
  • Provide essential support in various areas, including HR administration, payroll processing, and recruitment
  • be the go-to advisor for People Managers, offering both 1st and 2nd line Employee Relations and legal advice to ensure compliance with policies and procedures
  • collaborate with the HR team and outsourced payroll provider (ADP) to ensure accurate monthly payroll processing for the UK employee group
  • support the Head of HR with payroll reviews, processing, and employee queries
  • manage accurate monthly submissions of employee benefits data
  • ensure data accuracy in the HRIS and follow required global processes
  • oversee maternity cases, coordinating with managers and employees throughout the process
  • provide timely responses to HR mailbox queries regarding policies, pay slips, and employee contracts
  • generate reports for business evaluations and contribute to the annual audit process
  • coach managers on HR policies and procedures while advocating engagement with people policies
What we offer
What we offer
  • Holiday allowance
  • Prize nominations
  • Retailer discounts
  • Fulltime
Read More
Arrow Right

Payroll Specialist

We are offering a short term contract employment opportunity for an HR & Payroll...
Location
Location
United States , New Brighton
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Demonstrated experience in HR and Payroll management in the Drinks & Beverages industry
  • Proficiency in accounting functions and financial management
  • Expertise in benefits administration, providing employees with comprehensive information and support
  • Ability to handle invoice coding, ensuring accurate and timely processing
  • Experience in managing payroll for 101 to 500 employees, demonstrating strong organizational skills
  • Familiarity with UKG Pro software for efficient HR and Payroll operations
  • Strong communication skills, both written and verbal, to effectively interact with employees and management
  • Detail-oriented with the ability to maintain accuracy in high volume environments
  • Excellent problem-solving skills and the ability to handle sensitive information with discretion
  • Knowledge of employment laws and regulations
Job Responsibility
Job Responsibility
  • Efficiently process payroll for a workforce of 101-500 employees
  • Administer employee benefits
  • Maintain accurate records of all accounting functions
  • Handle invoice coding tasks with precision
  • Utilize the UKG Pro system for HR management tasks
  • Monitor and manage customer credit applications
  • Resolve any customer inquiries promptly and professionally
  • Regularly update and maintain accurate customer credit records
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Senior HR Admin & Payroll Specialist

Our client is looking for a Senior HR Admin & Payroll Specialist to join their t...
Location
Location
United Kingdom , Kingston Upon Thames
Salary
Salary:
20.00 - 25.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • CIPD qualification or equivalent (desirable)
  • 3-5 years of HR experience, ideally in a multinational organisation
  • background in continuous process improvement
  • strong attention to detail and excellent planning and organisational skills
  • ability to work independently and as part of a team
  • flexible, agile approach to workload management
  • keen curiosity to understand how HR functions within the business
Job Responsibility
Job Responsibility
  • Collaborate with the HR team and outsourced payroll provider (ADP) to ensure accurate monthly payroll processing for the UK employee group
  • Support the Head of HR with payroll reviews, processing, and employee queries
  • Manage accurate monthly submissions of employee benefits data
  • Ensure data accuracy in the HRIS and follow required global processes
  • Oversee maternity cases, coordinating with managers and employees throughout the process
  • Provide timely responses to HR mailbox queries regarding policies, pay slips, and employee contracts
  • Generate reports for business evaluations and contribute to the annual audit process
  • Coach managers on HR policies and procedures while advocating engagement with people policies
What we offer
What we offer
  • Holiday allowance
  • Prize nominations
  • Retailer discounts
  • Fulltime
Read More
Arrow Right

Payroll Administrator

This role involves supporting the Payroll Specialist with administrative tasks, ...
Location
Location
United States , Pasadena
Salary
Salary:
20.00 USD / Hour
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 1 year experience in a payroll administration role
  • Proficiency in Microsoft Excel for data analysis and reporting
  • Experience with high-volume data entry, demonstrating accuracy and attention to detail
  • Familiarity with Paylocity software for payroll processing
  • Knowledge of Microsoft Great Plains Dynamics for managing financial processes
  • Previous administrative assistance experience, showcasing organizational skills and multi-tasking abilities
  • Strong communication skills to liaise with multiple departments and resolve payroll queries
  • Ability to maintain confidentiality and exercise discretion when handling sensitive employee information
  • Demonstrable knowledge of payroll regulations and requirements
  • Experience with troubleshooting and resolving payroll discrepancies
Job Responsibility
Job Responsibility
  • Enter and update employee information accurately and efficiently
  • Correct any errors or inconsistencies in employee data
  • Perform high-volume data entry tasks
  • Assist the Payroll Specialist with various administrative tasks
  • Utilize Microsoft Excel, Paylocity, and MS Great Plains Dynamics for data management and administrative tasks
  • Provide administrative assistance as needed, ensuring the smooth operation of the payroll department
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • Eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

Payroll Specialist

The selected candidate will be responsible for managing payroll processing and c...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proficiency in using ADP Workforce Now
  • Knowledge in 401k - RRSP Administration
  • Ability to perform Accounting Functions effectively
  • Experience in Auditing
  • Understanding of Benefit Functions
  • Proficiency in handling Multistate Payroll
Job Responsibility
Job Responsibility
  • Manage payroll processing for a diverse workforce using ADP WFN
  • Collaborate with Finance & Accounting on payroll reconciliations, general ledger reporting, and compliance audits
  • Conduct audits of payroll transactions for accuracy, including wages, tax withholdings, deductions, garnishments, and benefit contributions
  • Assist with salary structure evaluations, merit increases, and incentive plan administration
  • Support bonus calculations, ensuring compliance with program guidelines
  • Collaborate with HR on benefits administration, open enrollment processes, and payroll-related compliance reporting
  • Optimize ADP WFN functionality, reporting, and automation to improve payroll efficiency
  • Manage year-end processes, including W-2 administration, ACA compliance reporting, and bonus payouts
  • Ensure accurate payroll deductions for health benefits, 401(k), HSA/FSA, and voluntary benefits
  • Maintain payroll records in compliance with FLSA, ACA, ERISA, and multi-state tax laws
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy