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Patient Administrative Coordinator

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Envita Medical Center

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Location:
United States , Scottsdale

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

22.00 - 24.00 USD / Hour
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Job Description:

Envita Medical Center is seeking a detail-oriented and proactive Patient Administrative Coordinator (PAC) to join our dedicated team. This role works closely with assigned Patient Care Coordinators (PCCs), Patient Floor Coordinators (PFCs), patient care teams, and patients to ensure the seamless coordination of labs, referrals, and other administrative processes. The ideal candidate thrives in a fast-paced, collaborative environment and is passionate about providing exceptional patient care and support.

Job Responsibility:

  • Participate in daily morning planning sessions and end-of-day debriefs
  • Engage with patients in-person, via phone, and through email
  • Collaborate effectively with other departments including phlebotomy, nursing, physicians, billing, and external lab representatives
  • Utilize lab quotes to ensure accurate draw orders
  • Navigate and utilize the EMR system thoroughly
  • Prepare lab kits and requisition forms
  • Maintain and update task planners
  • Track lab results using lab portals and spreadsheets
  • Communicate all pertinent updates to care teams
  • Coordinate proper quoting and billing for out-of-pocket labs
  • Process lab orders in accordance with LabCorp/Sonora Quest and specialty lab requirements
  • Educate patients on lab processes and requisition form details
  • Manage and schedule all external referrals per physician orders
  • Design, prepare, and distribute appointment cards to patients
  • Support administrative duties as needed (phones, scanning, uploading, filing, etc.)
  • Utilize all internal communication and organizational tools
  • Respond to real-time updates and requests with agility and professionalism
  • Adhere to all HIPAA, OSHA, internal policies, SOPs, and employee handbook regulations

Requirements:

  • 1–2 years of experience in a medical or administrative support role
  • Strong communication and organizational skills
  • Proficient in EMR systems and Microsoft Office (Outlook, Teams, Excel)
  • Detail-oriented with the ability to multitask in a fast-paced environment
  • Team player with a patient-first mindset
  • Comfortable adapting to evolving responsibilities
  • Knowledge of HIPAA and OSHA compliance standards
What we offer:
  • Medical
  • Life
  • Dental
  • Vision
  • 401K
  • PTO

Additional Information:

Job Posted:
January 06, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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