CrawlJobs Logo

Order Management Manager

babylist.com Logo

Babylist

Location Icon

Location:
United States

Category Icon
Category:

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

120350.00 - 144420.00 USD / Year

Job Description:

As the Order Management Manager, you'll own the real-time performance of Babylist's multi-node order network—managing order flow across our Commercial Point fulfillment center, 3PL partners, and dropship vendors that collectively ship products to 9 million annual customers. You'll lead a team of operations specialists who monitor backlogs, drive order accuracy, and ensure every package reflects our commitment to one of our core values, We Love Our Users. This role sits at the operational heart of Babylist's fulfillment ecosystem. You'll manage the systems and teams that ensure every order—from placement through delivery—is handled with precision and accountability. You'll work daily in your OMS and WMS platforms, analyze real-time backlog data, and serve as the bridge between fulfillment operations and customer service, translating order issues into process improvements and system fixes. This role requires both strong people leadership and operational rigor. You'll coach your team through high-volume periods, build scalable SOPs that support growth, and partner cross-functionally with Supply Chain, Customer Service, and external fulfillment partners to drive continuous improvement. You'll need to stay calm under pressure, move quickly to resolve escalations, and own outcomes even when the root cause sits outside your direct control.

Job Responsibility:

  • Lead and develop a team of operations specialists responsible for monitoring real-time order performance across Babylist's fulfillment network (internal FC, 3PLs, dropship vendors)
  • Own operational KPIs including backlog aging, order processing speed, fulfillment error rates, delivery SLA performance, and reshipment root cause metrics
  • Monitor order backlogs daily across all fulfillment nodes, identify bottlenecks in real-time, and escalate proactively to internal teams and external partners to drive resolution
  • Partner closely with Customer Service to analyze order issue patterns, identify systemic problems, and implement process or system fixes that prevent recurring issues
  • Build and maintain scalable SOPs for order exception handling, backlog management, vendor performance tracking, and escalation protocols that support current volume and future growth
  • Expand operational scope to include returns processing workflows, post-fulfillment order monitoring, and reshipment analysis to reduce customer friction and operational cost
  • Work cross-functionally with Supply Chain Strategy and Fulfillment teams to optimize order routing logic, improve inventory allocation, and enhance system integrations between OMS, WMS, and vendor platforms
  • Manage relationships with 3PL and dropship partners, conducting regular performance reviews, setting clear SLA expectations, and driving continuous improvement in service delivery
  • Develop your team through clear coaching, performance feedback, and growth opportunities—building capability in data analysis, problem-solving, and operational ownership
  • Champion We Love Our Users in every operational decision, ensuring that speed, accuracy, and care are balanced in how orders are processed and delivered
  • Identify opportunities to leverage AI and automation in order management workflows while maintaining human oversight on customer-facing decisions

Requirements:

  • 5+ years in order management, fulfillment operations, or supply chain in e-commerce, retail, or logistics environments with experience managing order flow across multiple fulfillment channels (in-house, 3PL, dropship)
  • 2+ years managing exempt-level individual contributors in operational roles, including coaching through performance challenges, setting clear expectations, and developing team capabilities
  • Experienced working daily in order management systems (OMS) and warehouse management systems (WMS), including troubleshooting order exceptions, managing backlog queues, and understanding system integrations between platforms
  • Data-driven operator comfortable building and tracking KPIs including backlog aging, order processing time, fulfillment error rates, delivery SLA performance, and customer-facing metrics like reshipment rates
  • Skilled at managing multi-node fulfillment models where orders route to different facilities or partners based on inventory location, shipping speed, or cost optimization
  • Strong cross-functional collaborator who partners effectively with Customer Service to resolve order issues, with Supply Chain to optimize inventory allocation, and with 3PL/vendor partners to drive performance improvements
  • Experienced building and maintaining SOPs that scale—you've created documentation and workflows that new team members can follow and that hold up during high-volume periods
  • Comfortable operating in ambiguity where you build processes from scratch, make decisions with incomplete information, and iterate based on what's working
  • Calm under pressure during peak periods, system outages, or vendor performance issues—you can triage quickly, communicate clearly, and keep your team focused on solutions
  • Proactive problem solver who spots patterns in order exceptions, identifies root causes, and drives fixes rather than just managing symptoms
  • Passionate about the role fulfillment plays in customer trust—you see order accuracy and delivery speed as promises to customers, not just operational metrics
  • Thrives in fast-moving, scale-up environments (vs. large enterprises) where you're expected to be hands-on, move quickly, and prioritize ruthlessly
  • Comfortable and enthusiastic about working in an AI-forward environment where AI tools are part of daily operations. You embrace technology to enhance your work while keeping people at the center
What we offer:
  • Company-paid medical, dental, and vision insurance
  • Retirement savings plan with company matching and flexible spending accounts
  • Generous paid parental leave and PTO
  • Remote work stipend to set up your office
  • Perks for physical, mental, and emotional health, parenting, childcare, and financial planning
  • Competitive salary with equity and bonus opportunities

Additional Information:

Job Posted:
December 23, 2025

Employment Type:
Fulltime
Work Type:
Remote work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Order Management Manager

Sr. Product Manager – Distributed Order Management (DOM)

We are seeking a highly motivated and experienced Sr Product Manager to lead our...
Location
Location
United States , New York; Irving
Salary
Salary:
133000.00 - 170000.00 USD / Year
footlocker.ie Logo
Foot Locker
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum 5+ years in product management, with expertise in distributed order management or adjacent domains (e-commerce, logistics, supply chain)
  • Proven experience leading User Acceptance Testing and executing Change Management strategies for enterprise-scale programs
  • Strong understanding of MAO or similar order management technology solutions and retail industry best practices
  • Exceptional interpersonal and communication skills
  • ability to influence without authority
  • Strong problem-solving and data-driven decision-making skills
  • Demonstrated success in cross-functional environments and stakeholder alignment
  • Passion for delivering exceptional user experiences and driving adoption of new capabilities
  • Bachelor's degree
Job Responsibility
Job Responsibility
  • Develop and communicate a compelling product strategy and vision for distributed order management, emphasizing the strategic role of UAT and Change Management
  • Support agile methodologies within the DOM pod, focusing on delivery and value creation against aligned objectives and key results (OKRs)
  • Create and manage a comprehensive product roadmap that includes prioritized features, enhancements, and innovations for DOM capabilities, incorporating UAT milestones and change readiness activities
  • Ensure delivery of core DOM capabilities including Availability Views, Fulfillment Optimization, Store Inventory Management, Store Fulfillment, Order Orchestration, and Inventory Reservations
  • Partner closely with engineering, supply chain, store operations, customer care, finance, and merchandising teams to ensure successful execution of product initiatives
  • Lead UAT planning and execution, coordinating with QA, business stakeholders, and end-users to validate functionality and readiness
  • Drive Change Management efforts, including stakeholder engagement, communication plans, and training strategies
  • Conduct market research and analyze customer behavior to inform product decisions and change strategies
  • Lead and support end-to-end product development processes from concept to launch
  • Define and track OKRs for DOM products, including adoption and change success metrics
What we offer
What we offer
  • Employee Discount
  • Paid Time Off
  • Medical | Dental | Vision Coverage
  • 401(k) | Roth 401(k)
  • Life Insurance
  • Flexible Spending Account
  • Opportunities for Advancement
  • Tuition Reimbursement for Qualified Courses
  • Strong Company Culture
  • Employee Resource Groups
  • Fulltime
Read More
Arrow Right

Order Management Manager

As the Order Management Manager, you'll be a key driver of operational excellenc...
Location
Location
United Kingdom , Marlow
Salary
Salary:
Not provided
softcat.com Logo
Softcat
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven leadership experience, with the ability to engage and communicate effectively across all levels of the business
  • Demonstrated success in leading large teams, driving performance, team development and implementing change
  • Track record of delivering process, system and efficiency improvements
  • Excellent interpersonal and influencing skills, with the ability to build credibility across departments
  • Highly organised and resilient, capable of managing multiple priorities under pressure
Job Responsibility
Job Responsibility
  • Take full ownership of ETA data integrity across all customer orders, ensuring they are accurate, reliable, and consistently maintained
  • Build and maintain strong relationships with suppliers, regularly reviewing performance and driving efficiencies
  • Lead efforts to improve data quality by analysing trends, identifying gaps, and implementing corrective actions that enhance the reliability and transparency of ETA information
  • Partner closely with Sales and Finance teams to ensure ETA data supports accurate forecasting, customer communication, and financial planning
  • Ensure all invoicing is completed on time and meets right-first-time (RFT) standards
  • Collaborate with finance, sales managers and other departments to streamline invoicing workflows and resolve issues
  • Lead initiatives to improve invoicing processes through system enhancements and process reviews
  • Identify opportunities for automation to improve operational workflows and reduce manual effort
  • Collaborate with system development teams to deliver tools and solutions that support operational goals
  • Own the performance tracking framework and ensure data-driven decisions are embedded in daily operations
What we offer
What we offer
  • Pension
  • Share incentive plan
  • Life Assurance
  • Healthcare
  • Holiday
  • Trips
  • Vouchers
  • Partner/family Benefits
  • Perklife
  • Maternity, Paternity and Adoption support
  • Fulltime
Read More
Arrow Right

Engineering Manager – Order Management

At Ingka Group, we are transforming the majority of our digital landscape to sup...
Location
Location
India , Bangalore
Salary
Salary:
Not provided
https://www.ikea.com Logo
IKEA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • To be resilient and empathetic in the face of the challenge of doing open heart surgery on the IKEA business – transforming our current landscape into something for the next evolution of IKEA
  • To enjoy building your teams with a DevOps mentality to develop new, scalable, enterprise technology, able to run our global operations 24/7
  • We believe you have a relentless passion and vision for meeting the customer promise. Motivating engineers to be outcome focused and innovate/learn to solve business problems
  • That you are passionate about our vision values - values like togetherness, simplicity and lead by example are all a natural part of your everyday working life at IKEA. As a person you have great willpower and the ability to create enthusiasm around you, to dare challenge conventions and make mistakes
  • That you have a minimum of three years’ experience as an engineering manager with a track record of building teams at pace and still creating happy and focused teams
  • BS/MS in Computer Science or a related technical field
  • 12+ years of experience in software development, technology architecture, and/or IT service delivery
  • To have learnt the lessons and can inspire others to why the following practices are important to move towards: Version control of every component / Deployment automation / Continuous integration / Trunk-based development / Test automation / Test data management / Shift left on security / Loosely coupled architecture / Empowered Teams / Proactive monitoring
  • To bring your whole self to work and have fun building a better everyday life for the many.
Job Responsibility
Job Responsibility
  • Build and run the technology that underpins our global business. Across 377 stores, 40+ fulfilment centers, Click & Collect solutions, Final mile delivery and services like installation in our customers’ homes
  • Create a new IKEA, by building the capability to dynamically flex fulfilment across all our network, buildings, transport and partners - responding to situations like COVID-19 pandemic in near real time to meet our customers' needs and minimizing impact on the planet
  • Transform the current landscape into a modern technology stack which will enable us to test and learn quickly to meet our customers' demands & provide a highly available, resilient & secure service.
  • Fulltime
Read More
Arrow Right

Order Management Associate II

The Order Management Associate II will manage customer orders from time of recei...
Location
Location
Philippines , Makati, Metro Manila
Salary
Salary:
Not provided
thehersheycompany.com Logo
The Hershey Company
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • With 2-3 years working knowledge and profanely on core SAP transactions including Order-to-Cash Management, Customer Master Maintenance, Credit Management, Pricing Master Maintenance, Material Master Maintenance, SAP standard reports both FI and SD Modules, and etc
  • Understanding of systems used in the Order Fulfillment process and interfaces between them (SAP, Transportation Management, Siebel, Manugistics, etc.)
  • Knowledge of transportation and warehousing concepts
  • forwarder and broker organization
  • Proficient in MS Office Applications (word, excel, PowerPoint, Visio, access, project, and etc.)
  • Excellent Customer Service skills including Interpersonal Communication Skills, Relationship Management, Collaboration Skills, and Teamwork Skills
  • With Order to Cash Process Knowledge, Understanding of Related Transactions, Policies and Guidelines and Performance Measurements
  • Excellent oral and written communication skills
  • Attention to detail, strong analytical and problem solving skills
  • Ability to use analysis tools in order to communicate metrics and improve service levels
Job Responsibility
Job Responsibility
  • Manage customer orders from time of receipt through invoicing
  • Work with OMA 1 in addressing business issues ensuring all processes are fully documented and followed
  • Represent Hershey Foods in a professional manner by maintaining and enhancing a positive business relationship with customers, business managers/ business unit, brokers and etc
  • Respond in a timely and effective manner to customer inquiries and provide sound business resolution to issue raised
  • Interact with other personnel within the Order Fulfillment process to assure that orders are delivered to meet customer expectations
  • Assists in the mentoring and training of new team members
  • Organizes and participates in customer meetings and ensure agreed Key Performance Indicator/ Metrics/ Service Level Agreements are met
  • Process and Documentation
  • Business Issue Resolution
  • Manage order-to-invoice cycle for customer orders utilizing SAP system for general and Regional Customer Satisfaction Program Accounts
  • Fulltime
Read More
Arrow Right

Administrative Assistant – Order Management

A company distributing medical products specialized in endovascular procedures f...
Location
Location
Canada , Saint-Léonard
Salary
Salary:
50000.00 - 55000.00 CAD / Year
https://www.randstad.com Logo
Randstad
Expiration Date
February 17, 2026
Flip Icon
Requirements
Requirements
  • 2 to 3 years of relevant office work experience
  • Essential bilingualism: fluency in French and English, both spoken and written
  • Excellent knowledge of office software (Outlook, Excel, and Word)
  • Ability to work effectively in a team
Job Responsibility
Job Responsibility
  • Answer incoming calls
  • Manage the email inbox
  • Enter clinical orders
  • Ensure order management
  • Manage inventory and stocks
What we offer
What we offer
  • Group Insurance (or "Group Benefits")
  • Two weeks of annual vacation
  • Fulltime
Read More
Arrow Right

Order Management & Billing Specialist

For our client – a worldwide leader in innovative IT and networking technologies...
Location
Location
Czechia , Prague
Salary
Salary:
Not provided
flint-international.com Logo
Flint International
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent oral and written communication skills in Spanish
  • Ability to lead problem solving activity
  • The ability to manage stress without it negatively effecting work quality or professional demeanor
  • Knowledge of Microsoft Office tools, especially Excel
  • Ability to coordinate and prioritize multiple tasks successfully in a fast-paced environment
  • Knowledge of, or the ability to learn, all order related software and system tools
  • Excellent work attendance records and habits
  • Fluent German language skills
  • Ability to think creatively and adapt well to change
  • Excellent organization skills and a high level of comfort handling details
Job Responsibility
Job Responsibility
  • Execute the defined order process and conduct effective interaction with Sales teams, while maintaining compliance with corporate policy
  • Generate customer invoices for assigned accounts in an accurate and timely manner
  • Recognize the requirements for any special invoicing provisions in the customer contract and react accordingly
  • Review customer order documentation for order acceptance
  • ensure appropriate documentation is received and complies with corporate order and revenue policies
  • Assist in the resolution of relevant outstanding accounts receivable and collection issues
  • Read and analyze various customer contract provisions that impact the order process and invoicing requirements
  • Ensure purchase order is accurately reflected in system
  • Learn and operate the various software and systems used to process all customer orders (WOT, ERP, CFS, Invoice Engine, Subscription and Maintenance Entitlement files, SOM, and all others)
  • Create and maintain customer order jackets containing all required documentation
Read More
Arrow Right

Order Management Support

Good customer service does not stop with the offer. It continues until the order...
Location
Location
France , Paris
Salary
Salary:
Not provided
bachmann.com Logo
Bachmann Chemical and Engineering
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Studies in order management/sales administration, or similar training (minimum BTS)
  • 2 to 3 years of experience in order processing or back-office
  • Customer focus and good communication skills
  • Organized, proactive, and able to work in a team
  • Work independently, in Paris office and sometimes from home
  • Good MS Office skills
  • CRM experience is a plus
  • Fluent in French and intermediate English (B1 or better)
  • You live in the Paris area
Job Responsibility
Job Responsibility
  • Support order management activities for BACHMANN France (France and Luxembourg)
  • First contact for customers and partners
  • Follow the order process – from entry to delivery
  • Update customer data in Microsoft Dynamics and CRM
  • Ensure smooth communication and excellent service
  • Communicate in English with support services and colleagues from other subsidiaries
What we offer
What we offer
  • Join a growing international team with an open and friendly culture
  • Work on a first-name basis from day one
  • Teamwork and respect matter
  • Learn from each other
  • Celebrate success together
  • Keep a great team spirit
  • Fulltime
Read More
Arrow Right

Order Management Representative

Order Management Representative role supporting EU & UK customer portfolio, ensu...
Location
Location
United Kingdom , Bracknell
Salary
Salary:
28000.00 - 30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in order entry with a keen eye for accuracy
  • Familiarity with JDE Oracle and/or Amazon Vendor Central
  • Strong proficiency in MS Excel and Outlook
  • Understanding of EU compliance and product barcoding
  • Excellent communication skills, especially when working with diverse teams
  • A proactive problem-solver who thrives in a fast-paced environment
Job Responsibility
Job Responsibility
  • Provide exceptional customer service through various channels - written, verbal, or face-to-face
  • Collaborate with operations, sales, and warehouse teams to meet customer needs and ensure delivery compliance
  • Process orders accurately using the JDE Oracle system, including both manual and EDI orders
  • Ensure all products meet EU compliance standards
  • Manage and reconcile open orders, keeping all parties informed and up-to-date
  • Work closely with 3rd party warehouses to ensure timely deliveries
What we offer
What we offer
  • Hybrid working possibility once probation has been passed
  • Fulltime
Read More
Arrow Right