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Operations Administrative Assistant

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CF Industries

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Location:
Canada , Vanscoy

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

This position provides essential administrative support to ensure the efficient operation of the Vanscoy terminal, often supporting the local terminal team and other departments. The ideal candidate is organized, detail-oriented, and proficient in standard office software.

Job Responsibility:

  • Maintain shipping/receiving documentation for all products and handling modes
  • Reconcile physical inventory with ERP system and update monthly inventory report
  • Train other site employees in same activities as directed
  • Provide support to site with completion of ad-hoc cost-tracking and/or administrative accounting tasks
  • Support community giving program activities including the review and submittal of donation requests from community stakeholders
  • Assist in the procurement of services and materials including purchase order requisitions
  • Purchase and maintain inventories of office, operating, and safety supplies
  • Utilize P-Card for approved purchases
  • assist with monthly account reconciliation activities
  • Assist with contractor approvals including ISN requirements, contractor tiering, and competitive bid activities
  • Track and file all documentation and advise of items that are deficient or needing attention in areas such as EHS, security, mechanical integrity, process safety management and training
  • Support emergency response activities within the DF Incident Management Plan (IMP) framework
  • Assist with new and annual visitor/contractor/product driver site safety training including updating of training materials as directed
  • Collaborate with other departments to support terminal activities, including Sales, Accounting, Procurement
  • Provide administrative support to terminal
  • Monitor site activities such as deliveries and customer requests, and alert supervision to potential disruptions
  • Draft, process, and distribute site office generated documents including assistance with the monthly report
  • Serve as site content administrator for local AppSpace
  • Greet visitors, maintain visitor log, verify visitor identification, and handle incoming calls
  • Maintain site documentation in accordance with DF and Corporate document retention policies
  • includes scanning of documents for electronic filing

Requirements:

  • High school education or equivalent required
  • Minimum of two years administrative/general office experience
  • Excellent written and verbal communication skills
  • Advanced knowledge of computers, software applications such as Microsoft Office Suite Applications, ISN, EMIS, and SAP
What we offer:
  • Incentive program
  • Comprehensive benefits package including two medical plan options, dental and vision benefits, a well-being incentive program, life and disability insurance, paid time off programs

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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