CrawlJobs Logo

Onboarding Coordinator

machinio.com Logo

Machinio

Location Icon

Location:
United States

Category Icon
Category:
IT - Software Development

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

62000.00 - 65000.00 USD / Year
Save Job
Save Icon
Apply Position

Job Description:

The Onboarding Coordinator position plays a key part in the growth of our fastest-growing product, Machinio System—an all-in-one software solution that powers websites and CRMs for dealers in the machinery, marine, and service industries. You will be the main point of contact for newly acquired clients assigned to you, guiding them through website design, data migration, CRM integration, training, and launch, while collaborating with internal teams to refine processes and ensure a seamless onboarding experience. This role offers a great opportunity to join an early-stage team handling a fast-growth product.

Job Responsibility:

  • Manage end-to-end onboarding for newly acquired clients, acting as their main point of contact
  • Use internal tools to design client websites, implementing draft revisions based on feedback
  • Collaborate with the tech team to ensure successful migration of client inventory
  • Organize and prepare client data for smooth contact imports
  • Enable CRM integrations and ensure proper functionality for each client
  • Assign UX reviews and ensure they are completed in a timely and effective manner
  • Conduct live training sessions to help clients become familiar and confident with the platform
  • Coordinate domain pointing and launch logistics for each client’s new website and CRM system
  • Participate in weekly collaboration sessions with the Team Lead to provide progress updates and brainstorm solutions
  • Maintain a balance between ensuring client satisfaction and achieving internal deadlines and goals
  • Stay accountable to individual and team objectives, key results, and performance metrics

Requirements:

  • Highly detail-oriented
  • Organized
  • Proactive
  • Able to manage multiple client onboarding projects from start to finish
  • Excel at website design and CRM setup
  • Learn systems and functionalities quickly
  • Excellent communicator
  • Based in Central or Eastern Timezones
What we offer:
  • Remote setup provided
  • Modern work equipment
  • Casual, collaborative, fast-paced work environment
  • In-person team events
  • In-person holiday parties
  • Robust benefits package
  • Project-based commission structure

Additional Information:

Job Posted:
January 22, 2026

Employment Type:
Fulltime
Work Type:
Remote work
Icon
Machinio - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Onboarding Coordinator

Recruitment and Onboarding Coordinator

Are you passionate about safer recruitment and making a real impact in education...
Location
Location
United Kingdom , Solihull
Salary
Salary:
25500.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in compliance, safeguarding, HR, or onboarding
  • Detail-focused, people-first mindset
  • Strong communication, organisation, and ethics
  • Experience in education or a regulated sector (ideal)
Job Responsibility
Job Responsibility
  • Own the end-to-end onboarding and safeguarding compliance for educators
  • Manage documentation, risk assessments, and HR queries with precision
  • Build strong relationships with candidates and internal teams
  • Drive process improvements and champion safer schools
  • Fulltime
Read More
Arrow Right

Onboarding Coordinator

We are seeking a methodical and well-organised Onboarding Coordinator to join a ...
Location
Location
United Kingdom , Bridgwater, Somerset
Salary
Salary:
30000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong attention to detail
  • Ability to work without constant supervision
  • Exceptional communication and customer service skills
  • Prioritisation and organisation skills
  • Ability to multi-task
  • Good knowledge of operating IT systems i.e., Microsoft Word, Excel, Outlook and Sharepoint
Job Responsibility
Job Responsibility
  • Manage the end-to-end BPSS vetting process, including collecting, verifying, and submitting required documentation
  • Liaise with employees, HR, and external agencies to ensure timely completion of vetting
  • Maintain accurate records and track vetting progress to ensure compliance with nuclear site regulations
  • Provide support to employees throughout the onboarding process, addressing any queries or concerns related to vetting
  • Ensure all data is handled in accordance with GDPR and security guidelines
What we offer
What we offer
  • Weekly pay
  • Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area and a mindfulness section with blogs & videos
  • Temporary candidate of the month award
  • Temporary candidate lunches/treats
  • Online timesheets
  • A dedicated consultant as an additional layer of support
  • Fulltime
Read More
Arrow Right

HR Coordinator II

The HR Coordinator II plays a critical role in supporting the recruiting and onb...
Location
Location
United States , Westerville
Salary
Salary:
Not provided
honorvettech.com Logo
HonorVet Technologies
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3 years of experience in recruiting coordination, HR support, or administrative roles
  • Strong organizational and multitasking skills with exceptional attention to detail
  • Excellent written and verbal communication skills, with the ability to work effectively across diverse cultures and time zones
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with Applicant Tracking Systems (ATS)
  • Ability to maintain confidentiality and handle sensitive information with professionalism and integrity
Job Responsibility
Job Responsibility
  • Coordinate and schedule interviews across multiple time zones, ensuring timely and effective communication with candidates and hiring teams
  • Arrange candidate travel and lodging in accordance with company policies, budget guidelines, and compliance standards
  • Process and track interview-related expenses accurately and in a timely manner
  • Maintain organized and up-to-date records of candidate communication, interview schedules, and onboarding documentation
  • Collaborate with international onboarding teams to support global hiring activities and ensure compliance with regional requirements
  • Serve as a primary point of contact for candidates, providing clear, professional, and timely communication throughout the interview and onboarding process
  • Assist recruiters and hiring managers with administrative tasks to improve overall recruitment efficiency and workflow
  • Fulltime
Read More
Arrow Right

Recruiting Coordinator

Location
Location
United States , New York
Salary
Salary:
80000.00 - 100000.00 USD / Year
arrowsearchpartners.com Logo
Arrow Search Partners
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree required
  • 2-4 years of related experience
  • Experience with applicant tracking systems and HR databases required
  • Ability to maintain a high degree of confidentiality
Job Responsibility
Job Responsibility
  • Schedule interviews with candidates and assist them throughout the interview process
  • Arrange travel for visiting candidates
  • Track candidates using the firm’s ATS and maintain and ensure data accuracy
  • Support employee onboarding including background checks and offer letter administration
  • Act as a point of contact to assist employees with HR systems and general inquires
  • Assist with all ad-hoc projects to support talent acquisition
Read More
Arrow Right

HR Coordinator

Our client, a rapidly growing biotech research company in Carlsbad, is expanding...
Location
Location
United States , Carlsbad
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1–3 years of HR experience (internship or coordinator level acceptable)
  • Experience in biotech, clinical, scientific research, or regulated industries preferred
  • HRIS knowledge—Rippling, ADP Workforce Now, UKG, or BambooHR
  • Strong writing skills and professional communication
  • High attention to detail
  • must be comfortable managing complex, sensitive documentation
  • Ability to work independently and in a team-focused environment
Job Responsibility
Job Responsibility
  • Assist with full-cycle recruiting including job postings, screening applicants, interview scheduling, and candidate correspondence
  • Prepare and maintain onboarding schedules, ensure new hire paperwork accuracy, and coordinate lab safety training and certifications
  • Manage employee records, HRIS data entry, personnel file audits, and compliance documentation
  • Support benefits administration including enrollment changes, eligibility tracking, and open enrollment coordination
  • Provide HR support for lab managers, engineering teams, and administrative staff
  • Assist HR leadership with culture-building initiatives, employee engagement activities, and recognition programs
  • Track mandatory training, credentialing, and continuing education requirements
  • Maintain confidentiality at all times while acting as a trusted resource for employees
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Implementation Specialist

You are a detail-driven, tech-savvy Implementation Specialist who ensures every ...
Location
Location
Philippines; Indonesia
Salary
Salary:
Not provided
frankieone.com Logo
FrankieOne
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years experience in implementation, onboarding, project coordination or a similar role in a SaaS or tech start-up environment
  • A proven track record of successfully onboarding customers to a complex or configurable product
  • Delivered training sessions, run workshops and supported customers through technical or operational setup steps
  • Developed a strong understanding of how technology solves customer problems and how to translate requirements into configuration
  • Demonstrated excellent organisation, attention to detail and ability to keep multiple projects on track
  • Built strong interpersonal skills with an engaging, consultative communication style
  • Enjoyed collaborating with high-performing teams and contributing to process improvement
Job Responsibility
Job Responsibility
  • Own the onboarding process for small–mid-market customers, ensuring every project is delivered on time, in scope and with an exceptional client experience
  • Work hands-on with customers through requirements gathering, configuration workshops, environment setup, product walkthroughs and training
  • Translate customer needs into practical implementation steps and guide them confidently through technical decisions
  • Follow and improve our implementation playbooks, ensuring a consistent, scalable experience
  • Proactively foresee blockers, manage risks, and keep stakeholders aligned across the onboarding lifecycle
  • Work closely with our technical teams to ensure accurate configuration, integration pathways and platform setup based on what was scoped with the customer
  • Validate that environments are functioning as expected before go-live
  • Partner with Customer Success to hand over customers smoothly at the end of onboarding
  • Work with Sales to validate solution scoping and with Product to surface customer-led insights and opportunities for improvement
  • Keep customers informed, engaged and confident at every stage
  • Fulltime
Read More
Arrow Right

HR Coordinator

As an HR Coordinator, you'll be primarily focused on onboarding permanent staff ...
Location
Location
United States , Seattle
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 1 year of experience in a similar role or HR function
  • Proficiency in Auditing, with the ability to ensure compliance and accuracy
  • Experience in conducting Background Checks, ensuring all potential hires meet company standards
  • Knowledge of Benefit Functions, including administration and management of employee benefits
  • Excellent Communication skills, both written and verbal, with the ability to liaise with all levels of the organization
  • Familiarity with DOT Compliance and its relevance in the HR function
  • Stellar Customer Service skills, with a focus on providing support to employees and resolving issues efficiently
  • Proven experience in Human Resources (HR) Administration, including policy development and implementation
  • Experience with Onboarding processes, ensuring a smooth transition for new hires
  • Ability to conduct New Employee Orientation, providing all necessary information and support to new hires
Job Responsibility
Job Responsibility
  • Take charge of the entire onboarding process for permanent staff, including verbal and letter offers, pre-employment steps tracking, and keeping line managers updated
  • Support the HR team in maintaining files and ensuring organization
  • Participate in special projects and initiatives as assigned
  • Perform quality assurance tasks such as file audits, as needed
  • Assist with setting up emails for permanent staff, coordinating welcome bags, and completing new staff forms
  • Monitor HR recruiting email and respond or forward accordingly
  • Utilize the Paylocity-HRIS/ATS payroll system and Microsoft Excel for tracking
  • Ensure compliance with DOT regulations during the onboarding process
  • Provide top-notch customer service to candidates and team members
  • Embrace a team player culture, support continuous improvement philosophy, and demonstrate an ongoing commitment to excellence
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • eligibility to enroll in company 401(k) plan
  • Fulltime
Read More
Arrow Right

People and Culture Coordinator

Join a hotel that is a member of the Accor network, whose group brings together ...
Location
Location
United Arab Emirates , Dubai
Salary
Salary:
Not provided
all.accor.com Logo
Accor
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Ability to communicate clearly and professionally with employees, management, and external stakeholders
  • Attentive listening to understand employee concerns and P&C-related inquiries
  • Ability to handle sensitive employee data and confidential information with discretion and integrity
  • In-depth understanding of company-specific P&C policies, including recruitment, onboarding, performance management, and disciplinary processes
  • Familiarity with employee handbooks and how to communicate policies to staff effectively
  • Understanding of onboarding procedures to ensure new employees integrate smoothly into the organization
  • Strong organizational skills to manage multiple tasks, deadlines, and P&C processes at once
  • Ensuring accuracy in employee records, payroll data, and recruitment information
  • Ability to prioritize tasks effectively, especially when managing competing demands or urgent requests
  • Knowledge of payroll systems and other software tools for P&C administration
Job Responsibility
Job Responsibility
  • Assist in drafting and posting job advertisements on various job boards
  • Schedule interviews, liaise with candidates, and manage interview logistics
  • Help in screening resumes and conducting preliminary candidate interviews, often checking for qualifications and cultural fit
  • Assist in preparing onboarding materials, scheduling orientation sessions, and ensuring new hires complete necessary paperwork
  • Support in performing background checks and verifying references for candidates
  • Input and maintain employee information into P&C databases or software systems, ensuring accuracy and confidentiality
  • Maintain and update employee files, including personal information, job titles, performance evaluations, and training records
  • Ensure that all P&C-related documents are filed properly, either digitally or physically, and remain compliant with legal and regulatory standards
  • Assist employees with the enrollment process for benefits such as health insurance
  • Help in collecting data for payroll, including overtime, bonuses, and deductions. Assist in payroll processing, ensuring employees are paid accurately and on time
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy