Office Specialist, Robert Half

Robert Half

Location:
United States, La Jolla

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

Robert Half is seeking a highly organized and detail-oriented Office Specialist to provide essential support across various administrative functions within the organization. This role is perfect for individuals with strong multitasking skills, a proactive mindset, and the ability to maintain a professional demeanor in a fast-paced environment. The Office Specialist will play a key role in ensuring the efficient day-to-day operations of the office, contributing to its overall success.

Job Responsibility:

Provide administrative support, including organizing schedules, maintaining records, and preparing documents as needed
Manage incoming and outgoing correspondence, including emails, phone calls, and physical mail
Maintain and organize office files, ensuring accuracy and compliance with recordkeeping policies
Order and manage office supplies, ensuring resources are stocked and available
Assist with scheduling meetings, coordinating travel arrangements, and preparing meeting materials
Act as a point of contact for inquiries, directing requests to the appropriate personnel
Support the onboarding of new staff by preparing materials and coordinating orientations
Perform data entry and basic reporting tasks to support office operations
Monitor and ensure the cleanliness and organization of common office areas
Provide additional assistance to team members and management as required

Requirements:

1-2+ years of experience in an administrative or clerical role, ideally within a professional office environment
Excellent organizational, time-management, and multitasking abilities
Strong communication skills, both written and verbal
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment
Ability to maintain confidentiality and handle sensitive information with discretion
Detail-oriented with a commitment to producing accurate and high-quality work
High school diploma or equivalent required
additional administrative or business education is a plus

What we offer:

medical
vision
dental
life and disability insurance
401(k) plan

Additional Information:

Job Posted:
July 23, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Office Specialist