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Office Manager

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced Office Manager to join a Construction Consulting firm based in Lower Manhattan. In this role, you will oversee daily operations, ensuring the office runs smoothly and efficiently. This is a contract to permanent, onsite position offering the opportunity to contribute to a dynamic and detail-oriented environment.

Job Responsibility:

  • Answer, screen, and direct calls
  • Make deposits
  • Print checks for bills provided by Accounting Department to be signed CEO and mailed
  • Manage front desk
  • Make coffee, ensure office readiness, refill pantry
  • Monitor and order office supplies
  • Pick up mail, send out mail, track packages & Prepare outgoing mail/couriers
  • Sort and distribute mail/packages
  • Assist with filing, data entry, photocopying, scanning
  • Support office events and visitor arrangements
  • Order or pick up lunch
  • Create posts, manage social media accounts and reply to new inquiries to increase followers
  • Maintain confidentiality
  • Handle additional responsibilities as needed
  • Manage main email account where all new projects are received
  • Manage calendar and schedule meetings with clients and city agencies for CEO
  • Screen, prioritize, and respond to communications from clients and team members through main email account
  • Coordinate meetings, prepare agendas, take minutes, and ensure timely follow-ups
  • Attend meetings with the CEO, take detailed notes, draft meeting summaries for the CEO’s review, and ensure action items are tracked and completed in relation to office management tasks
  • Utilize experience with Department of Buildings and other city agencies’ processes to resolve inquiries and support CEO project coordination
  • Log projects in CRM that comes in through the main email account

Requirements:

  • Strong organizational skills with the ability to multitask and prioritize effectively
  • Proficiency in managing office supplies and inventory
  • Excellent interpersonal and communication skills
  • Experience with high volume calendar management and scheduling
  • Knowledge of mail handling and bank deposit processes
  • Detail-oriented approach to administrative tasks
  • Ability to work independently and collaboratively in a fast-paced environment
What we offer:
  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan

Additional Information:

Job Posted:
February 10, 2026

Work Type:
On-site work
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