Office Manager

• Ensure efficient office operations, managing supplies, equipment, and vendor relationships
• Handle general administrative duties: scheduling meetings, managing calendars, and travel arrangements
• Maintain office policies and ensure compliance for a productive work environment
• Be the friendly first point of contact for visitors, clients, and vendors
• Act as the primary 24-hour emergency contact for facilities-related inquiries
• Continuously monitor and improve office procedures for maximum efficiency
• Oversee all building systems, ensuring functionality and safety
• Manage cleaning services to maintain high standards of hygiene
• Supervise contractors and respond promptly to facility-related emergencies
• Coordinate maintenance schedules and space planning activities
• Implement sustainability initiatives to enhance our workplace
• Act as the go-to person for health and safety matters
• Review risk assessments and keep health and safety policies up to date
• Organise training and emergency preparedness plans for staff
• Lead and mentor the administrative team, fostering a positive culture
• Allocate tasks efficiently to ensure smooth workflow
• Conduct performance reviews and training sessions regularly
• Assist with recruitment processes and onboarding of new employees
• Maintain employee records in compliance with legal standards
• Serve as a point of contact for HR queries

• Strong organisational and time management abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Familiarity with HR software and databases
• Detail-oriented with a focus on confidentiality and accuracy
• People-oriented
• Experienced in managing teams (especially admin teams)
• Well-rounded facilities management knowledge
• Health & Safety experience (policies, compliance, training)
• Understanding of ISO auditing principles
• Confident communicator & relationship builder
• Ideally with previous HR experience or capacity to cover HR Manager as needed
• Willing and able to be on-call for emergencies/security issues

Previous HR experience or capacity to cover HR Manager as needed

• Competitive annual salary ranging from £50,000 to £55,000
• A permanent contract with a supportive team environment
• Opportunities for professional growth and development