Office Manager, Robert Half

Robert Half

Location:
United States, San Diego

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Not provided

Save Job

Apply Position

Job Description:

Robert Half is working with a well-established tax firm seeking a proactive and detail-oriented Office Manager to oversee daily operations and administrative functions. This key role ensures the firm runs smoothly during tax season and beyond by supporting both clients and internal staff. Ideal candidates will have prior experience in professional services environments, strong organizational skills, and a customer-focused mindset.

Job Responsibility:

Manage day-to-day office operations, ensuring an efficient and professional work environment
supervise administrative staff and oversee scheduling, task delegation, and performance support
serve as the first point of contact for clients—answering calls, greeting visitors, and responding to inquiries
coordinate the preparation, intake, and secure handling of client tax documents
monitor and manage office supplies, equipment maintenance, and vendor relationships
assist with billing, invoicing, and payment tracking using firm software
maintain confidentiality and security of client information in accordance with compliance standards
provide executive administrative support to firm partners, including calendar management and travel coordination
track deadlines and ensure accurate filing of tax forms and client documents
help onboard new employees and support seasonal staff during peak tax periods

Requirements:

3+ years of office management or senior administrative experience, preferably in a tax, legal, or professional services setting
familiarity with tax-related processes and deadlines is a plus
excellent organizational, communication, and interpersonal skills
strong proficiency in Microsoft Office (Excel, Word, Outlook)
QuickBooks or tax software (e.g., Lacerte, UltraTax) experience preferred
proven ability to multitask, prioritize responsibilities, and work under pressure during busy seasons
high level of professionalism and discretion with sensitive information
Associate's or Bachelor's degree in Business Administration or a related field preferred

Nice to have:

familiarity with tax-related processes and deadlines
QuickBooks or tax software experience (e.g., Lacerte, UltraTax)
Associate's or Bachelor's degree in Business Administration or a related field

What we offer:

access to top jobs
competitive compensation and benefits
free online training
medical, vision, dental, and life and disability insurance
401(k) plan

Additional Information:

Job Posted:
June 06, 2025

Employment Type:

Fulltime

Work Type:

On-site work

View All Jobs In This Company

Job Link Share:

Office Manager