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The Office Manager will be responsible for ensuring the smooth operation of the Łódź office. This role requires a highly organised, detail-oriented individual with excellent communication skills. The Office Manager will manage office supplies, handle vendor coordination, facilities, coordinate office events, and perform other administrative tasks and support the overall efficiency of the office environment to ensure a positive employee and guest experience. The Office Manager will serve as a culture ambassador and central point of contact for the local team.
Job Responsibility:
Oversee daily office operations to maintain an organized, clean, and efficient work environment
Manage office supplies, equipment, and vendor relationships to ensure quality service and cost-effectiveness
Act as the primary contact for facility management, including maintenance, security, and space planning both internally and externally
Making our internal and external guests feel welcome, and any reception-related duties
Ensure office safety and compliance with local health and safety regulations by taking the lead to follow through with the required training, drills, etc., as well as security procedures for your local location
Take the lead on planning local company events and supporting local teams with conferences, including team-building activities, catering, and other events
Support global events and initiatives to ensure that we have a consistent experience happening across and specifically executing this in your local location
Develop and implement office policies to improve operational efficiency, including making updates accordingly in handbooks, intranet or similar
Manage office expenses and procurement
Provide administrative support for other miscellaneous office-related items such as incoming and outgoing mail etc
Support in other ad-hoc workplace projects such as office moves & merges, as required
Requirements:
Minimum of 2-3 years experience in similar roles such as Office Manager, Facilities Manager etc.
Good knowledge and skills in Google Suite and Slack
Excellent verbal and written communication skills in Polish and English
Strong organizational, multitasking, and problem-solving skills with a proactive approach
Excellent interpersonal and communication skills to engage across all levels
Experience managing vendors, negotiating contracts, and ensuring compliance
Experience working in a global and international organisation