Office Manager

• Direct daily operations of a boutique litigation law firm, ensuring efficiency and alignment with strategic goals
• Oversee bookkeeping and manage all firm banking activities
• Lead all HR functions including supervision of administrative staff, recruitment, hiring, onboarding, and performance evaluations
• Handle accounts payable, vendor relations, contract negotiations, and expense controls
• Manage firm benefits programs including health, life, AD&D, LTD, 401(k), and supplemental plans
• Administer payroll, track paid time off (PTO), and ensure accurate and timely processing
• Manage billing processes, accounts receivable, and collections
• Oversee insurance policies including professional liability, business owner’s coverage, workers’ compensation, and cyber liability
• Coordinate facilities management, including office maintenance, lease renewals, and vendor service requests
• Serve as liaison with external IT managed service provider (MSP)
• supervise implementation and functionality of technology systems
• Manage the firm’s marketing initiatives, including LinkedIn presence and collaboration with external marketing and web teams
• Prepare and review management accounting reports, including analysis of billable time, work-in-progress revenue, and profitability metrics
• Coordinate firm sponsorships, networking opportunities, and client/development events

• Bachelor's degree
• At least 4 years of legal administrative assistant, firm administrator, or office manager experience.
• Experience with Timeslips and Quickbooks preferred.
• Proven ability to work independently with minimal supervision
• Strong judgment and confident decision-making skills
• Positive, approachable demeanor with a good sense of humor

Experience with Timeslips and Quickbooks

• Bonuses
• Health insurance
• Life insurance
• Accidental death & dismemberment insurance
• Long-term disability insurance
• 401(k)
• Supplemental plans