Office Manager

• Keep the office running like clockwork by managing daily administrative tasks
• Supporting the Group Office Manager with QMS policies, templates, and procedures
• Provide high-level support to Directors, including coordinating legal document reviews and project-related admin
• Partner with Project Managers to facilitate project health checks and ensure smooth execution
• Assist with HR and Health & Safety functions, helping to maintain a safe and supportive workplace
• Contribute to finance tasks such as generating sales invoices and coordinating internal invoicing meetings
• Oversee the company mobile phone account and liaise with our external IT provider to drive tech improvements
• Draft, review, and distribute Reliance Letters with precision and professionalism
• Manage calendars and coordinate key meetings
• Organise travel and accommodation for events, ensuring every detail is taken care of
• Maintain office supplies and ensure the workspace is in top condition, arranging repairs when needed
• Handle utility renewals and manage company insurance and certifications
• Support staff development initiatives and help maintain an up-to-date contact database
• Review and approve staff expenses
• Be the welcoming face of the office-greet visitors and manage switchboard calls with warmth and professionalism

• Proven experience in office management
• Exceptional written and verbal communication skills
• A friendly, professional approach to internal and external communications
• Fast and accurate typing, with advanced proficiency in Microsoft Office Suite
• Strong organisational skills and the ability to juggle multiple priorities
• A collaborative mindset with the confidence to work independently when needed

24 days annual leave + BHs, your birthday off, 1 volunteer day per year, lots of training and professional development opportunities, option to buy holiday, hybrid working, flexi hours