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Office Manager

www-ap.albourne.com Logo

Albourne

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Location:
Canada , Toronto

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

60000.00 - 70000.00 CAD / Year
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Job Description:

The Office Manager is responsible for overseeing administrative functions and maintaining the office environment to ensure efficient, smooth operations for an office of 70+ employees, while serving as a cultural ambassador who fosters engagement and promotes company values.

Job Responsibility:

  • Professionally manage the reception area to welcome visitors and ensure effective telephone and mail communications internally and externally
  • Manage day-to-day operations, such as distributing building access keys and handling scanning/copying and postage
  • Carry out all administrative activities, including supplies ordering, office scheduling, and vendor relationships
  • Manage office budget and coordinate with Finance for invoice-related issues
  • Act as a liaison between the company and building management, janitorial service, and other office service vendors
  • Oversee the maintenance and alteration of office areas, as well as layout, arrangement, and housekeeping of office facilities
  • Implement and manage a preventive maintenance program, including scheduling regular building repairs and inspections (HVAC, lighting, plumbing, electrical) with vendors or building management
  • Manage and review building and service contracts to ensure facility management needs are met
  • Monitor office security and access control and respond to facility and equipment alarms or system failures
  • Coordinate with IT to troubleshoot, purchase, and distribute office equipment, assist with maintenance of devices (e.g., copier, fax machine), and schedule e-waste recycling pickups
  • Negotiate purchases of office supplies, furniture, and equipment in accordance with company purchasing policies and budgetary restrictions
  • Assist with the development of office policies and procedures and ensure appropriate implementation
  • Ensure compliance with local Health & Safety requirements, including: Maintain up-to-date knowledge of local health and safety standards, alert HR to required measures, and produce risk assessments for office and events
  • Coordinate fire and first aid training and assessments, ensure first aid kit is stocked, and organize evacuation drills in line with the Business Continuity Plan
  • Update and maintain the Business Continuity Plan cascade
  • Ensure ongoing compliance with ISO standards by maintaining documentation, records, and process controls
  • Coordinate catering, refreshments, and snacks for internal meetings, visitors, and company events, while organizing, decorating, and managing office social activities to foster engagement
  • Coordinate business travel arrangements as a liaison with the travel agency
  • Support Compliance reporting relating to gifts and entertainment
  • Perform ad hoc office administration tasks and projects as requested by Head of Region, HR, or Function Heads

Requirements:

  • Previous experience in an office management or administration role is an asset
  • Proficiency in Microsoft 365 (including Excel, PowerPoint, Word, Outlook, Teams, and SharePoint)
  • Ability to manage budgets and handle invoice processing accurately and in a timely manner
  • Knowledge of health and safety standards applicable to office environments is an asset
  • Experience managing vendor relationships, negotiating contracts, and overseeing office supply procurement is desirable
  • Experience with ISO standards compliance and business continuity planning is an asset
  • Advanced written and verbal communication skills in English
  • Strong interpersonal skills and professional demeanour
  • Proactive self-starter, proficient in multi-tasking and time management
  • Willingness and ability to travel internationally on an occasional, as-needed basis to attend or support company events

Additional Information:

Job Posted:
January 09, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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